Example Acknowledgment Letters – Polished Example Acknowledgement Letters

| April 23, 2012 | 0 Comments

Our example acknowledgement letters are designed so that you can reply speedily to business documents such as contracts, order requests, job applications, or certain notices. An acknowledgement letter is a simple letter written to confirm receipt of other documents or items from customers or other businesses. The letter additionally serves as a receipt, and should be sent off as soon as possible. They can also be used to acknowledge outstanding achievements or service of employees. As these letters are essentially business documents, they should be written in a courteous and professional manner. Let’s take a look at the use and format of our example acknowledgement letters.

Example Acknowledgement Letters – Use and Format

To make the best use of our example acknowledgement letters it is best to first grasp an understanding of their format and how it applies to their usage. They are constructed in the block style – a format used by most businesses around the world in their official correspondence. It is a simple format that can be easily edited to include your personal details and to meet your specific needs. Let’s break down one of our example acknowledgement letter by sections, after which you’ll be easily able to compose your own professionally formatted acknowledgement letter. The sample we’ll review is a simple letter written to acknowledge the receipt of some documents.

Business letters are addressed according to specific standards. The block style accomplishes this by justifying all of the text to the left of the page and written in “blocks” or sections. The first section is the proper addressing of the letter – the senders name, address, and contact info, the date, and finally the name and address of the recipient. Each section is written directly below the other with a space in between like this:


Mr. Harold Johnson
Claims Manager
Mutual Insurance Company
43 Main St.
Wilmington, DE
04559
Tel: 414-555-7799

March 3, 2001

Mr. James Wills
23 Round the Bend Rd.
Wilmington, DE
04559

Following the salutation, our acknowledgement letter examples get straight to the point of the letter.

Dear Mr. Wills,

This letter is to confirm that we have received the documents requested of you. Following our review of the documentation, if they are found to be in order and up to date, we will be processing your claim within 30 days.

Next you can simply thank the customer for their prompt attention to your request, and invite them to contact you if they have any further questions or have not received their payment or order within the period you specify within your letter – in this case 30 days. This particular one of our example acknowledgement letters in its entirety would then look like this:

Mr. Harold Johnson
Claims Manager
Mutual Insurance Company
43 Main St.
Wilmington, DE
04559
Tel: 414-555-7799

March 3, 2001

Mr. James Wills
23 Round the Bend Rd.
Wilmington, DE
04559 

Dear Mr. Wills,

This letter is to confirm that we have received the documents requested of you. Following our review of the documentation, if they are found to be in order and up to date, we will be processing your claim within 30 days.

Thank you for your swift response to our request. If you have any further questions regarding your claim, or if you have not received payment within the allocated period, please feel free to contact me personally on 414-555-7799 ext. 001.

Regards,

Mr. Harold Johnson
Claims Manager
Mutual Insurance Company

If you have a similar letter to write you can Download This One of Our Example Acknowledgement Letters and tailor it to meet your personal requirements.

Tips and Useful Sentences you Can Use with our Example Acknowledgement Letters:

  • This letter is to confirm receipt of your order #44488572.
  • This letter is to acknowledge receipt of your notice to terminate your employment with us.
  • This letter is to acknowledge receipt of your payment of $XX.xx on your account number 33-56743

Category: Example Acknowledgments

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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