Example Block Letter – Make a Professional Impression with an Example Block Letter

| April 23, 2012 | 0 Comments

Using an example block letter can make the professional impression that will nail you that business account or job interview. First impressions are the most lasting, and you can demonstrate your qualifications with well composed correspondence. A block letter is one that is neatly and professionally laid out in “block” style. This simply means that all the information is aligned to the left and written in “blocks,” thus giving a professional appearance to your letter. A line is skipped between each section or “block” of information as demonstrated in the following example block letter.

Use This Example Block Letter to Compose Your Own

This example block letter can be used for a variety of business correspondence. Whether you are composing a cover letter, inquiring about holiday accommodations, or writing a letter to your bank, you can Download this Example Block Letter and fill in your personal information. If the paper you are using has your own business or personal letterhead, you can leave out the block containing your own address and contact information. Otherwise follow the format of the example block letter below.

Your or Company’s Name
1424 New Avenue
Bordertown, WI

Robert Smith, Director
Hurricane Trucking
P.O. Box 2727
Dallas, TX

Dear Mr. Smith,

I am writing to thank you and your company for the exemplary service I received from you. Every one of the 23 shipments delivered by Hurricane Trucking have arrived undamaged and on time. No supplier we have ever contracted has ever been so consistent and conscientious, and we would like you to know we fully appreciate the team work and extra effort it takes to accomplish such service.

Your drivers William Smith and Tom Henderson have been extremely courteous and have always assisted our dock supervisor and his crews with unloading their vehicles. Of course this has decreased the unloading times to a fraction of that of other suppliers, and I have attached copies of our logs documenting this for your personal review. William and Tom perform this extra service with a professionalism and humor which is ultimately contagious.

It is a pleasure doing business with your company. The efficiency of your staff has saved us money and the stress involved with late or lost shipments. We therefore would like to present Hurricane Trucking with these certificates of merit, as well as the enclosed personal commendations to William and Tom. You are all a credit to your industry, and we will without hesitation recommend your company to our customers and vendors.


Bob Thompson
PresidentGreen BayImports

Download This Example Block Letter and tailor it to suit your personal requirements.

Tips and Optional Sentences you Can Use with our Example Block Letter:

  • Thank you for your continued patronage, we consider you a valued customer
  • I am writing to apply for the position of…
  • I would like to inquire about the price and availability of your holiday homes for the period…


Category: Business Letters Format Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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