Insurance Letter Examples – Established and Effective Insurance Letter Examples

| April 23, 2012 | 0 Comments

The insurance letter examples to be found in our pages cover a multitude of common situations where one may need to write to an insurance company. You’ll find examples for filing claims, disputing claim denials, requesting information, cancelling your policy and much more. Insurance companies must be approached in a professional manner, which you can easily accomplish by using one of our insurance letter examples.

Writing a clear, concise, and professionally formatted letter will show the insurance company that you are well aware of your rights and the terms of your policy. While maintaining a professional tone you will also want to remain cordial and diplomatic. Expressing anger and frustration will only result in communication breakdown and possibly result in delay to your claim being processed. To make the best impression and ensure a speedy resolution to your problem or query, use one of our insurance letter examples.

How to Use Our Insurance Letter Examples to Your Best Advantage

Insurance companies have a wealth of resources at their disposal. Filing a claim or making a complaint against them can be a bit of a “David versus Goliath” scenario. Our insurance letter examples can provide you with a bit of leverage. They are formatted in the traditional block format of business letter writing, the standard set by businesses around the world. They are also designed so that you can easily edit them. With a bit of cutting and pasting you can quickly include your personal information. Let’s take a look at one of our insurance letter samples – one filing a claim for medical expenses.

The Format of Our Insurance Letter Examples

The block style format in which our insurance letter examples are written is extremely easy to both edit and understand. All of the text is justified to the left of the page and written in “blocks” or sections. We begin with the writer’s address followed by a space, the date, and then the address of the insurance company. It will look like this:


Mr. James Smith
17 Elm St.
Orlando, FL
37485
Tel: 313-559-7648

November 3, 2007

Always Insurance Co.
Claims Department
115 4th Avenue,
Delray Beach FL
33483

Normally the salutation or greeting will follow, but not so with our insurance letter examples. The first thing you’ll want to do is immediately notify them of the name of the insured person (if different from yourself), your policy number, the claim number, and the date of liability (DOL) – in this case the date you received medical treatment. This information is written one space below the address of the insurance company as follows:

Insured: Mr. James Smith
Policy Number: 1757790
Claim Number: 42-579MT
DOL (Date of Liability): October 14, 2007

You can now begin writing the body of your letter, getting right to the point. If you normally deal with a particular person you can address the salutation to them, if not use Dear Sir/Madam. Let’s take a look then at the body of this one of our insurance letter examples.

Dear Sir/Madam,

This letter is in reference to charges I incurred while undergoing treatment for a broken arm and other injuries at Mercy Hospital in Orlando on October 14, 2007. 

Next you will provide a clear and brief summary of how and where the accident occurred. It should be no more than a paragraph or two in length.

My injury occurred while I was shopping at the Mall of Orlando. At approximately 3:45pm on above mentioned date, I was taking the steps to the 2nd Level when I slipped and fell, breaking my arm in the process. The stairs had been recently mopped, yet there was no warning sign of any type indicating such. I have provided photographs taken by my mother with her cell phone immediately following the accident. As you will see, there is no evidence of any type of warning posted in the immediate or surrounding areas. 

Next provide specifics about the medical treatment you received, including that of any additional injuries or follow up visits.

At the hospital I was treated for a broken left arm, as well as a strained left shoulder and lower back trauma. I was also given a one week supply of pain killers, and attended three follow up appointments to receive physiotherapy for my back.

Now you can summarize the costs you incurred. Always include copies of any bills, or receipts for payments already made by you.

Enclosed please find the bills for the medical treatment, including physiotherapy I have received, as well as prescription costs for the pain killers in the amount of $849.78 as follows:

Emergency Room Treatment: $584.33
Physiotherapy (3 sessions): $225.45
Prescribed Drugs: $40.00

Total: $849.78

Finally, reiterate that your claim is covered by your policy citing any relevant clauses, and thank the company for their kind attention to this matter. Thus in full, this one of our insurance letter examples looks like this:

Mr. James Smith
17 Elm St.
Orlando, FL
37485
Tel; 313-559-7648

November 3, 2007

Always Insurance Co.
Claims Department
115 4th Avenue,
Delray Beach FL
33483

Insured: Mr. James Smith
Policy Number: 1757790
Claim Number: 42-579MT
DOL (Date of Liability): October 14, 2007

Dear Sir/Madam,

This letter is in reference to charges I incurred while undergoing treatment for a broken arm and other injuries at Mercy Hospital in Orlando on October 14, 2007. 

My injury occurred while I was shopping at the Mall of Orlando. At approximately 3:45pm on the above mentioned date, I was taking the steps to the 2nd Level when I slipped and fell, breaking my arm in the process. The stairs had been recently mopped, yet there was no warning sign of any type indicating such. I have provided photographs taken by my mother with her cell phone immediately following the accident. As you will see, there is no evidence of any type of warning posted in the immediate or surrounding areas. 

At the hospital I was treated for a broken left arm, as well as a strained left shoulder and lower back trauma. I was also given a one week supply of pain killers, and attended three follow up appointments to receive physiotherapy for my back.

Enclosed please find the bills for the medical treatment, including physiotherapy I have received, as well as prescription costs for the pain killers in the amount of $849.78 as follows:

Emergency Room Treatment: $584.33
Physiotherapy (3 sessions): $225.45
Prescribed Drugs: $40.00

Total: $849.78

As per Section 24, paragraph (a) of my policy, this accident is covered by you, and I would appreciate your prompt payment by November 30th, 2007 (Due Date. Thank you for your kind attention to this matter. Please confirm to me in writing that you will be meeting this claim. If you have any further questions or need other documentation, please contact me ASAP on 313-559-7648.

Sincerely,

James Smith

You can Download This One of Our Insurance Letter Examples and edit it to include your personal details and those of your claim.

Tips and Useful Sentences you Can Use with our Insurance Letter Examples:

  • Make sure you follow up your letter to the Insurance Company with phone calls.
  • Copy letters to anyone else who may be involved in your claim – lawyers, third parties, union official etc.
  • Send your letter by registered post. This will give you documented evidence that the company received your insurance letter.

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Category: Business Letters Format Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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