Invitation Letter Examples – Engaging and Articulate Invitation Letter Examples

| April 23, 2012 | 0 Comments

Our business invitation letter examples cover a multitude of situations. From inviting government officials to meet with the Board of Directors to invitations to sales partners and distributors or customers, if you’re looking for the perfect business invitation letter you will find it here. When sending business invitation letters outside the company, the format should be a printed document in the traditional block style, though an email format can be used to send internally to employees. Whatever format you require you will find it here amongst our engaging and professionally written business invitation letters.

Using Our Invitation Letter Examples 

Our invitation letters are designed so that you can edit them to contain your personal details. Before doing so however, it is best to gain a good understanding of their structure and content. Because there are so many different types of business invitation letter examples, we’ll select one and review it section by section. This way you’ll have an understanding of what to write and where to place it within your invitation letter. We’ll use the example of a business inviting loyal customers to an invitation only special sales event. As it is a formal letter sent outside of the company, it is written in the traditional block style with all text aligned to the left.

Rather than a blanket letter addressed as “Dear Customer,” it is best to personalize each letter with the name and address of each individual. This, rather than addressing them as such, makes them feel valued, and will go a long way to keeping them as loyal patrons. Begin your invitation letter with the name, address and contact details of your company, followed by a space, the date, and the customer’s name and address like so:


Betty’s Boutique
14 Sunset Plaza
Bakersfield, CA
93380
Tel: 414-579-6378

March 7, 2004

Mrs. Amanda Wilkinson
14 Field St.
Bakersfield, CA
93380

It is quite okay to use the customer’s first name in the salutation. This makes them feel recognized as an individual and a bit special. In the body of this one of our invitation letter examples, we let the customer know of their loyalty to the business, thank them for their continued patronage, and extend the invitation.

Dear Amanda,

Our records indicate that you have been a valued customer of Betty’s Boutique for over seven years. At this time we’d like to thank you for continually shopping at Betty’s and invite you to our Spring Shopping Extravaganza for preferred customers. 

Next we tell the customer about the event; what will be available, any discounts that will be offered, the time and location, and any other extras that may be included such as entertainment, refreshments, draws or raffles etc.

The event will take place at our store at 14 Sunset Plaza on Saturday, March 21 from 9:00am till 12:00pm. Our entire stock will be available to those invited at 50 – 70% off, including this year’s Spring Collection. Complimentary coffee and cake will be available, and entertainment will be provided by the Bakersfield Blues Band. Doors will open to the public at noon. Your invitation will serves as a raffle ticket for many prizes, the Grand Prize being a $200 gift certificate to be redeemed at any time in the coming year. The draw will take place at 11:30 on the day.

As the event is by invitation only, it is appropriate to ask the customer to RSVP, after which you can thank them for continuing to patronize your business or establishment. The finished letter will then look like this:

Betty’s Boutique
14 Sunset Plaza
Bakersfield, CA
93380
Tel: 414-579-6378

March 7, 2004

Mrs. Amanda Wilkinson
14 Field St.
Bakersfield, CA
93380

Dear Amanda,

Our records indicate that you have been a valued customer of Betty’s Boutique for over seven years. At this time we’d like to thank you for continually shopping at Betty’s and invite you to our Spring Shopping Extravaganza for preferred customers. 

The event will take place at our store at 14 Sunset Plaza on Saturday, March 21 from 9:00am till 12:00pm. Our entire stock will be available to those invited at 50 – 70% off, including this year’s Spring Collection. Complimentary coffee and cake will be available, and entertainment will be provided by the Bakersfield Blues Band. Doors will open to the public at noon. Your invitation will serves as a raffle ticket for many prizes, the Grand Prize being a $200 gift certificate to be redeemed at any time in the coming year. The draw will take place at 11:30 on the day.

We hope that you will be able to join us for this exciting extravaganza, and ask that you RSVP by close of business (6:30pm) on March 18, 2004. Thank you for your continued patronage.

Sincerely,

Betty Thompson
Owner and Manager
Betty’s Boutique

Now that you are familiar with the structure of our business invitation letter examples, you can Download This One of Our Invitation Letter Examples and edit it to suit your personal business needs.

Tips and Useful Sentences you Can Use with our Invitation Letter Examples:

  • Be clear about exactly what you are offering the customer.
  • Try to personalize each business invitation letter
  • Always thank the customer for their loyalty to your business

Category: Invitation Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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