Minutes of Meetings Examples – How to Record Minutes of Meetings Examples

| April 23, 2012 | 0 Comments

These minutes of meetings examples are perfect for anyone responsible for recording what is discussed during business meetings. Many modern companies like to keep the minutes brief yet containing all of the important items discussed and events occurring. This includes any board level issues that have been documented, votes taken, and option grants. It is not necessary to include in depth details about every single item discussed at the meeting. Keeping the balance between recording the required data and keeping the minutes brief is a tall order. That’s why we’ve designed these professional and practical minutes of meetings examples.

Minutes of Meetings Examples – Content and Format

Our minutes of meetings examples are easy to follow. They are laid out following an easy to understand formula and ere perfect for any meeting. Basically the body of your minutes should contain:

  • Specific wordings of any motions, including details regarding their failure or passing, how they were disposed of, and the name of the person putting forward the motion.
  • Count of any votes occurring including Tellers reports. If the vote is performed by roll call, the name of each individual and how they voted are recorded.
  • Notices of impending motions.
  • Appeals and/or Points of Order
  • Time Meeting was adjourned

Below is one of our professionally designed minutes of meetings examples. If you are appointed to record the minutes of a meeting, Download This One of Our Minutes of Meetings Examples and edit it to suit the needs of your own meeting.

Minutes of Meeting of Board of Directors Public Company Ltd
December 17, 2005

A General meeting of the Board of Directors of Public Company Ltd was held on December 17, 2005 at 3pm EST at the company offices on $9th Street. Presiding was Gerald Hanson, President. Secretary was Angela Collins.

Attending Were: List of names of Attendees

Members Absent: Optional

Counsel in Attendance: Name of Company Lawyer

Call to Order: Meeting was called to order by (President or CEO) at 3:10pm EST and minutes recorded by Secretary (Angela Collins). The meeting duly convened the deliberation of the business at hand was commenced.

  1. First on the agenda was the approval of last year’s minutes. Motion was made to approve by (person who initiates motion) and seconded by (name of person who second motion). Motion passed unanimously.
  2. President’s Report – Welcomed those in attendance and outlined the company’s current position and future direction.
  3. Treasurer’s Report – Gave financial overview of company. Questions were raised regarding firm’s financial strategy for the future. Discussions followed.
  4. Consideration and Approval of Option Grants – List of employees to receive share options presented. Motion passed and options approved.
  5. New Business – President of Sales and Marketing presented marketing and sales strategies for coming quarter. Discussion followed and approval granted for implementation of said strategies.
  6. Closed Business – Additional strategic strategies and plans discussed by Board.
  7. Adjournment – With no additional business to be discussed, meeting was adjourned at 5:00pm EST.

Respectfully Submitted,

(Your Name)
Company Secretary

Download This One of Our Minutes of Meetings Examples to record your own company meeting minutes.

Tips and Useful Sentences you Can Use with our Minutes of Meetings Examples:

  • Make sure meetings are signed by both the Secretary and the president or CEO
  • Prepare a skeleton list of minutes before the meeting based on what is expected to be discussed
  • If there are any attachments to be included with the minutes, submit a summary of them to individual attendees

Category: Minutes of Meetings Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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