Sympathy Letter Examples – Comforting and Consoling Sympathy Letter Examples

| April 23, 2012 | 0 Comments

Our sympathy letter examples are designed to assist businesses in sending a letter of sympathy to the family of an employee who has died. People who are grieving experience a plethora of emotions ranging from extreme sorrow to outright depression, and even immense guilt. It is a difficult and confusing time for anyone related to the deceased, but sending a sympathy letter can provide a small amount of much needed comfort to them. Writing such a letter is not a pleasant task, especially when you are not a close friend or family member. It can be difficult expressing the appropriate sentiments to complete strangers, but you can do so sincerely and elegantly using one of our sympathy letter examples.

How to Use Our Sympathy Letter Examples

Our sympathy letter examples can be downloaded and edited on your personal computer in Microsoft Word or similar program. As they are formal letters coming from an employer, they are written in a business format. The style of business writing we use is known as the “block style.” All of the text is written in blocks or sections, and justified to the left side of the page. You can easily cut and paste to add your own personal information and text. Before beginning composing your own letter though, it is best to get an idea of what to say and what not to say. We can achieve this by analyzing the format and content one of our sympathy letter examples section by section, or “block by block.”

The Content and Format of Our Sympathy Letter Examples

Our sympathy letter examples follow the KISS principle – Keep It Sensitive and Simple. The first thing to express is your sorrow at the loss the family of the deceased has suffered. It is also important to keep the tone of the letter positive by mentioning the deceased’s fine qualities, strength of character, or their exceptional work ethic. Share any funny work related stories about them, if you don’t know of any, ask around the workplace – one colleague or another is bound to have an amusing anecdote to share. Reading these types of things can be very comforting to the grieving family, and give them strength to deal with their loss.

As mentioned previously, our sympathy letter examples are written in the traditional block style. They are addressed as would any other formal business letter. In this case would be the name of the highest ranking official within the company, or if it is being sent by the employee’s department and closest colleagues, at least the name of a supervisor or manager. This information is followed by a space, the date, and lastly the name and address of the family of the deceased. |it would be addressed to the spouse if they were married, if not to the family as a whole. It will look like this:


Mr. Richard Smith
Facilities Manager
Fantastic Facilities Maintenance Ltd.
2442 Broadway
New York, NY
10001
Tel: 212-333-6678

July 19, 2002

Mrs. Angela Swanson
24 E, 33rd St.
New York, NY

Once your letter is addressed correctly, you can begin the body of the letter keeping in mind the KISS principle. It is hard to know what any one person might be experiencing after the death of their family member. Emotions can run high, so what is said needs to be sensitive and carefully thought out. You will also want to consider what not to write in the letter. Such things include:

  • Any issues that had at work with colleagues or management.
  • Making a comparison of the family’s loss to some problem of your own.
  • Telling the family to pick up the deceased’s belongings from the workplace.
  • Don’t mention anything about money owed to or by the deceased.

Keeping the letter sensitive, short and simple, you’re completed sympathy letter may look like this:

Mr. Richard Smith
Facilities Manager
Fantastic Facilities Maintenance Ltd.
2442 Broadway
New York, NY
10001
Tel: 212-333-6678

July 19, 2002

Mrs. Angela Swanson
24 E, 33rd St.
New York, NY

Dear Mrs. Hamilton,

The management and staff of Fantastic Facilities Maintenance Ltd. would like to express our condolences on the loss of your husband James. James was a loyal and trusted colleague – respected and appreciated by management and loved by those who worked directly with him. We are all sorry to hear of his death, and he will be truly missed by every one of us.

James set the standard for all of our employees. His 30 years of solid dedication to his duties and his commitment to ethics and excellence were what made him such a great team leader. He was industrious and fair, a person who inspired the respect of co-workers, associates, and even competitors.

As you know James was especially active in team building and organizing many events to encourage social interaction among the staff of Fantastic Facilities. His many friends here will especially miss his annual Limbo and Lambada parties. 

Please extend my deepest personal condolences and those of his colleagues here at our firm to your family. James was highly regarded by everyone who knew him.

With Sadness,

Mr. Richard Smith
Facilities Manager
Fantastic Facilities Maintenance Ltd.

As our sympathy letter examples can be printed out from your home printer, we suggest you use paper with a soft, pastel type background, and mail it in a matching envelope. This will show that some genuine thought and feeling has gone into the process.

Once you’re ready to begin composing your own sympathy letter you can Download This One of Our Sympathy Letter Examples and tailor it to suit your personal requirements.

Tips and Useful Sentences you Can Use with our Sympathy Letter Examples:

  • With our deepest sympathy…
  • May the love of your family and friends bring you comfort at this time.
  • You are in our thoughts and prayers.

Category: Sympathy Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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