Grievance Letter Examples – How to Write Grievance Letter Examples

| April 24, 2012 | 0 Comments

Our grievance letter examples are designed to assist you in writing your own grievance letter. Grievance letters are filed by employees to inform their employers that they feel they have been unjustly mistreated by either a co-worker or management. Usually it involves an action that is in breach of their contract or an illegal action. Examples of such actions would be – bullying, wrongful dismissal, subjecting an employee to an unsafe practice or environment, and sexual harassment. Because there are legal issues involved, it is recommended you follow the format provided in our grievance letter examples.

Using our Grievance Letter Examples

You can use our grievance letter examples as a guideline or template for writing your own grievance letter. Because of the legal issues involved you should always have your letter inspected by a lawyer or union official before submitting it to an employer. There is however a specific format that is followed in writing a grievance letter, one that is followed in all of our grievance letter examples. Let’s break one of them down so that you have a complete understanding of what to write, and where you should place that information within the context of your letter.

Using the standard block format where all text is justified to the left margin of the page, we begin with the name, address, and contact information of the writer, a space, the date, and then the name and address of the recipient as such:


Mathew Waltham
17 23rd. Street
New York, NY
10001
Tel: 212-477-5999
Email: mwaltham@email.org

September 14, 2009

William Harrison
President
Union of Workers, Local 1211

9999 Eighth Ave.
New York, NY 10001

Continuing from the left margin, you can now address the recipient in your salutation, and commence with the body of your letter. You’ll first state your position with your employer, how long you’ve worked there, and if you are a union member the name of your trade union and what branch you belong to as follows:

Dear Mr. Harrison,

I have been an employee of Tiresome Manufacturing as a machine operator for seven years, and a member of Local 1211 for 10 years.

Next you want to get right to the nature of your complaint and briefly describe the problem you have encountered.

I recently received a verbal warning from my manager Mr. Hank Simons on September 9, 2009. The warning came after I approached Mr. Simons regarding the leak in the roof above my workstation. The leak causes a puddle to be next to my station on a regular basis making it unsafe and unfit for working. Upon hearing my complaint, Mr. Simons shouted at me saying I was a trouble maker, and that he would be placing a letter stating the same in my employee file, and also said that the next time I would be “out the door.” Other employees witnessed the incident.

The next section of our grievance letter examples addresses any actions you may have taken to remedy the situation. You need to be as specific as possible, being accurate with regards to dates, times, locations, and the names of any people involved.

On September 10, I approached my union representative Mr. John Stone to apprise him of the incident. Mr. Stone commented that there was not much I could do. Following my conversation with Mr. Stone I telephoned Ms. Jeanette Stevens at the office of Local 1211 (several times). I left a message but never received a call back from her.

The next step is to express clearly why you feel you have been unjustly wronged, stating any terms or clauses in your contract, company policy, or union rules that back up your claim. If you are not absolutely certain of the violations, use the phrase “it is my understanding that…” or “as I understand the…”

As I understand the contract between Local 1211 and Tiresome Manufacturing, an employee can only be disciplined for “just cause.” It is also my understanding that employees are protected by both their working contract and federal law from having to work in an unsafe environment, and from action being taken against them if they make a complaint regarding the safety issues involved. 

The final section of our grievance letter examples always summarize what remedy is expected by the writer.

Considering what I have told you, I would like you to pursue a grievance on behalf of myself against Tiresome Manufacturing. I would also like to have the letter written by Mr. Hank Simons removed from my employment record. 

In conclusion, inform the recipient that you will expect them to inform you in writing what action they will take on your behalf. Thank them for their attention to the matter, and sign your name in your own handwriting. The letter in its entirety will look like this:

Grievance Letter Examples Sample #1 – Unsafe Working Conditions

Mathew Waltham
17 23rd. Street
New York, NY
10001
Tel: 212-477-5999
Email: mwaltham@email.org

September 14, 2009

William Harrison
President
Union of Workers, Local 1211

9999 Eighth Ave.
New York, NY 10001

Dear Mr. Harrison,

I have been an employee of Tiresome Manufacturing Industries as a machine operator for seven years, and a member of Local 1211 for 10 years.

I recently received a verbal warning from my manager Mr. Hank Simons on September 9, 2009. The warning came after I approached Mr. Simons regarding the leak in the roof above my workstation. The leak causes a puddle to be next to my station on a regular basis making it unsafe and unfit for working. Upon hearing my complaint, Mr. Simons shouted at me saying I was a trouble maker, and that he would be placing a letter stating the same in my employee file, and also said that the next time I would be “out the door.” Other employees witnessed the incident.

On September 10, I approached my union representative Mr. John Stone to apprise him of the incident. Mr. Stone commented that there was not much I could do. Following my conversation with Mr. Stone I telephoned Ms. Jeanette Stevens at the office of Local 1211 (several times). I left a message but never received a call back from her.

As I understand the contract between Local 1211 and Tiresome Manufacturing, an employee can only be disciplined for “just cause.” It is also my understanding that employees are protected by both their working contract and federal law from having to work in an unsafe environment, and from action being taken against them if they make a complaint regarding the safety issues involved. 

Considering what I have told you, I would like you to pursue a grievance on behalf of myself against Tiresome Manufacturing. I would also like to have the letter written by Mr. Hank Simons removed from my employment record. 

I would appreciate if you would inform me as to whether and what action you will take on my behalf by September 30, 2009.

Thank you for your attention to this matter.

Sincerely,

Mathew Waltham

If you feel that you have grasped a clear understanding of the structure and format of our grievance letter examples, Download This One of Our Grievance Letter Examples and tailor it to suit your own situation.

Tips and Useful Sentences you Can Use with our Grievance Letter Examples:

  • Always have your letter reviewed by an attorney or union representative before submitting it to your employers.
  • Be clear about dates, names, and locations.
  • Take and provide any photographs that may back up your claims.

Category: Grievance Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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