Promotion Letter Examples – Cordial and Encouraging Promotion Letter Examples

| April 24, 2012 | 0 Comments

Our promotion letter examples can be used for congratulating an employee on their promotion or for announcing the promotion of someone within your organization. A promotion announcing or commending a promotion not only encourages the person who was promoted, but also motivates and inspires other employees. It is important however that the letter is only sent out after the employee is informed of their new position. To compose an appreciative and encouraging promotion letter, make use of one of our promotion letter examples.

How to Use Our Promotion Letter Examples 

Our promotion letter examples are designed so that they can be loaded into the word processing program on your personal computer. With a bit of cutting and pasting you can substitute our text for your own information. All of our promotion letter examples are structured in a traditional business form – the block style. In the block style of business letter writing, the text is all organized in sections or “blocks” and aligned to the left of the page. This style provides your letter with both a professional appearance and an easily readable format. Let’s break down one of our promotion letter examples into sections so that you have a clear understanding of their structure and content.

The Format of Our Promotion Letter Examples

The block style begins with the name, address, and contact information of the sender. If you’re using official company stationery you can overlook the first section – your letterhead accomplishes that. Following the information on the sender there is a space, the date, and the name and address of the employee who was promoted. Let’s view how that looks in one of our promotion letter examples to an employee who has been promoted.


Mr. Hugh Richards
Head of Human Resources
Arlington Associates
29 Architects Avenue
Baltimore, MA
06789

May 1, 2004

Mr. Simon Farrington
14 Oak Avenue
Baltimore, MA
06789

Once the letter is correctly addressed you can begin composing the body. Try to use lots of power adjectives like “outstanding” and “extremely” – employees work hard for promotions, and these types of words both empower them and show that you recognize the efforts they have made. If yours is a small business with only a few employees, you can address them by their first name; larger companies take a more formal approach as we have in this one of our promotion letter examples. In the first paragraph the employee is informed of his promotion and made aware of why he was selected for promotion.

Dear Mr. Farrington,

It is with extreme pleasure that we inform you that you have been promoted to the exciting new position of Office Manager. Your promotion comes as recognition for the outstanding effort and exceptional progress you have made in your current position of Assistant Office manager over the past 2 years. 

Once informed of his promotion, the employee is now told a bit about the new position, and what their new salary or wage will be.

The annual salary for the Office Manager position is $47,000 per annum, and your promotion will take effect as of May 15, 2004. You will report directly to Vice President Joe Costello, who is keen on helping you with the transition into your new role. 

Finally express your confidence in the employee to fulfill the responsibilities and duties of their new role, and congratulate them once again on their career advancement. In its complete form this one of our promotion letter examples looks like this:

Mr. Hugh Richards
Head of Human Resources
Arlington Associates
29 Architects Avenue
Baltimore, MA
06789

May 1, 2004

Mr. Simon Farrington
14 Oak Avenue
Baltimore, MA
06789

Dear Mr. Farrington,

It is with extreme pleasure that we inform you that you have been promoted to the exciting new position of Office Manager. Your promotion comes as recognition for the outstanding effort and exceptional progress you have made in your current position of Assistant Office manager over the past 2 years. 

The annual salary for the Office Manager position is $47,000 per annum, and your promotion will take effect as of May 15, 2004. You will report directly to Vice President Joe Costello, who is keen on helping you with the transition into your new role. 

We are entirely confident in your ability to thrive in this role, and are looking forward to your continued advancement within our firm. We know that you will bring a fresh and exciting perspective to this position. Congratulations once again.

Sincerely,

Hugh Richards
Head of Human Resources

Once you’re ready to begin composing your own promotion letter, you can Download This One of Our Promotion Letter Examples and tailor it to suit your personal requirements.

Tips and Useful Sentences you Can Use with our Promotion Letter Examples:

  • Express confidence in your employee to do well in their new role within your company.
  • Place a copy of the letter on the message or notice boards of the various departments within your firm to alert other employees and management of the decision.
  • Include a not for the employee to sign and return a copy of the letter to confirm their acceptance of the new position.

Category: Promotion Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

Leave a Reply