Resignation Letter Examples – Easy and Agreeable Resignation Letter Examples

| April 24, 2012 | 0 Comments

Our resignation letter examples can help writing that difficult letter of resignation. It’s never easy to leave one job and move on to another, regardless of whether you’re leaving on good terms or bad. Nevertheless, in either circumstance it is necessary to provide your employer with ample notice by writing a resignation letter. The main purpose of a letter of resignation is to inform your employer why and when you will be terminating your relationship. There is however an underlying opportunity to strengthen the current relationship with your employers and colleagues, and leave on a high note. We include many valuable tips and instruction on how to do this in our resignation letter examples.

How to Write a Resignation Letter and Examples

The most effective resignation letter is one that is written much like a thank you letter. It is very tempting to write a quick letter and to leave as soon as possible, but this could be damaging to your career, especially if you are looking for a letter of recommendation from your current employer. Even if you’re unhappy with the way things have gone, look for and try to focus on the positive things you’ve learned or experienced while there. Our resignation letter examples are all written according to this principle, even the general letter of resignation example that follows. There are basically four parts to a professional resignation letter. They are; the heading, the introduction, the body, and the closing. Let’s take a look at how to write a resignation letter step-by-step.

Resignation Letter Examples – Heading

The heading of your resignation letter is the part that contains your name, address, employee position or number, contact details, employers address, and the salutation. It should be formatted in a traditional business style in the block format. Following is an example of the heading style we use in our resignation letter examples.


Fred Worthington
1422 Oak Ave.
Barton, CT
00075
Tel – 444-222-3330

February 11, 1993

Mrs. Rita Jenkins
HR Department
Maxwell Accountants
42 Main St.
Hartford, CT
000021

Dear Mrs. Jenkins,

Resignation Letter Examples – Introduction

The introduction of a letter of resignation should quickly introduce the fact that you are resigning. Anything else should be left for the body. Your introduction should be straight and to the point as follows:

Please accept this letter as an announcement of my resignation from the position of senior accountant effective February 28, 1993. 

Resignation Letter Examples – Body

Here is where you will communicate your reason for leaving, and express any sentiments you may have towards your employer and colleagues. Because there are many reasons for leaving, yours will be unique. Following are a few common situations and examples of how to express them in your letter.

  • New Job: “I have accepted a job as (position) in (location), which will provide me the opportunity to exercise the managerial responsibilities and duties I have always wished to assume.”
  • Health Reasons: “It is with great regret that I must leave, however I am presently experiencing medical issues that make it impossible for me to fulfill my duties as (position).”
  • Relocation: “As my father/mother has taken ill, I must relocate to (location) in order to offer support to my family”
  • Negative Experience: “Though my decision to resign is based on both professional and personal reasons, please know that I have enjoyed being a part of (company name) for the last (number) years.”
  • General Reason: “I appreciate the many opportunities I have received while being in your employment, and wish (company name) much future success.”

It is always appropriate to mention that you enjoyed working with both management and your co-workers, and we include this option in all of our free resignation letter examples. If you decide to name names, be careful not to leave anyone out, and if you are able, offer to help with the transition by staying on to train the person replacing you, especially if they are already an employee of the company.

Resignation Letter Examples – The Closing

End your letter on a positive note with and appreciative closing. Say something like “I hope that this is not the end of our professional relationship and that we might somehow meet again in the future.” You’re complete general resignation letter then will look like the one below.

Resignation Letter Examples – General Resignation Letter 

Fred Worthington
1422 Oak Ave.
Barton, CT
00075
Tel – 444-222-3330

February 11, 1993

Mrs. Rita Jenkins
HR Department
Maxwell Accountants
42 Main St.
Hartford, CT
000021

Dear Mrs. Jenkins,

Please accept this letter as an announcement of my resignation from the position of senior accountant effective February 28, 1993.

Though my decision to resign is based on both professional and personal reasons, please know that I have enjoyed being a part of (company name) for the last (number) years. 

I appreciate the many opportunities I have received while being in your employment, and wish (company name) much future success.

I hope that this is not the end of our professional relationship and that we might somehow meet again in the future.

Sincerely,

Fred Worthington

Download This One of Our Resignation Letter Examples and edit it to suit personal requirements.

Tips and Useful Sentences you Can Use with our Resignation Letter Examples:

  • Never say anything bad about the company or your colleagues.
  • Always offer to help train the person who will be replacing you.
  • Never use your letter of resignation to vent about bad experiences or treatment you may have suffered. Your resignation letter will become a part of your permanent record, and should be written with that in mind.

Category: Resignation Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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