Appreciation Letter Examples – Best Business Appreciation Letter Examples

| May 8, 2012 | 0 Comments

Business thank you letter and appreciation letter examples can help you to keep that hard-earned customer base you’ve accumulated over the years. There are also many other areas in which sending an appreciation letter would be appropriate. They can be used to commend an employee for dedicated long term service, or for going beyond the call of duty, or to show appreciation to an employer for his sustained fair treatment, leadership, and generosity over the years. You may even wish to show appreciation to a contact that helped you to secure an all-important contract or job. Whether you’d like to show appreciation for an employer or an employee, do so in style using one of our appreciation letter examples.

Format of Our Appreciation Letter Examples

Our appreciation letter examples are written in a format which can be used in any situation. Whether it’s a formal thank you you’re sending, or an informal one by email or post, you’ll make the best impression using a letter of appreciation example as a template.

An appreciation letter is very much like a thank you letter, thus it follows a similar format. There are subtle differences however, the major one being that an appreciation letter is generally written in a standard business format, while a thank you letter might be a little less formal.

One of the most popular uses for an appreciation letter is as a follow up to an interview. Whether following a job or academic interview, sending an appreciation letter can position you ahead of your competitors. Though you may have covered everything that is relevant to your candidacy in the interview itself, a follow-up appreciation letter can serve a dual purpose. It can:

  • Reinforce your attributes and qualifications
  • Allow you to address and objections to your candidacy, or mention anything you may have forgotten.

Let’s use one of our appreciation letter examples to demonstrate exactly how effective this can be. The first part of our letter of appreciation example is written in the block format with your name and contact information, the date, and the addressee’s name and address positioned a space apart on the left hand side of the page.


Jennifer Smith
42 America Ave.
Mytown, WI
44567
Tel: 209-098-7654
Email: jsmith@email.com

February 23, 2002

Ms. Angela Lines
Manager
Candidate Company
15 Corporate Way
Anytown MA 070-146

You first want to thank the person for taking the time to speak with you, and then you can restate your interest in the position like so:

Dear Ms. Lines,

Thank you for taking the time to meet with me this afternoon regarding the Administrative Assistant position. I enjoyed meeting and speaking with you, and am now more than ever excited about the possibility of becoming a member of your team. 

Next, reiterate your qualifications for the role:

It was very clear to me that you are an excellent manager. I have experience in running a busy and successful accounting office, so my observations come from first hand knowledge. 

In my previous position as executive administrative assistant for Beecham’s Bookkeepers, I assistant in managing many different aspects of the operation including; internal audits, risk reviews, general ledger entries, bank reconciliations, customer care, and much more. 

If something particular was mentioned during the interview, bring it up in your letter to show that the interviewer had your full attention and interest.

During our interview you stated that you are looking for an assistant with strong communications skills, and this is an area in which I have consistently surpassed expectations. My previous manager referred to me as “one of the most versatile employees he has ever known with exceptional customer service skills.”

Close your letter with a short, final emphasis on your desire for the position offered, your ability to fill it, and your appreciation for being considered.

The Administrative Assistant position you are offering would be much more than a 9 to 5 job for me. I have a passion for planning, organizing, and executing projects and daily office routines, and am unafraid of change, pressure, and problems.

Once again, thank you for meeting with me. I have enclosed the references you were inquiring about, and if you need any additional information (or wish to offer me the position!), please feel free to contact me directly.

Sincerely,

Jennifer Smith

The normal length of an appreciation letter is about one page. Your finished appreciation letter should look much like this:

Jennifer Smith
42 America Ave.
Mytown, WI
44567
Tel: 209-098-7654
Email: jsmith@email.com

February 23, 2002

Ms. Angela Lines
Manager
Candidate Company
15 Corporate Way
Anytown MA 070-146

Dear Ms. Lines,

Thank you for taking the time to meet with me this afternoon regarding the Administrative Assistant position. I enjoyed meeting and speaking with you, and am now more than ever excited about the possibility of becoming a member of your team. 

It was very clear to me that you are an excellent manager. I have experience in running a busy and successful accounting office, so my observations come from first hand knowledge. 

In my previous position as executive administrative assistant for Beecham’s Bookkeepers, I assistant in managing many different aspects of the operation including; internal audits, risk reviews, general ledger entries, bank reconciliations, customer care, and much more. 

During our interview you stated that you are looking for an assistant with strong communications skills, and this is an area in which I have consistently surpassed expectations. My previous manager referred to me as “one of the most versatile employees he has ever known with exceptional customer service skills.”

The Administrative Assistant position you are offering would be much more than a 9 to 5 job for me. I have a passion for planning, organizing, and executing projects and daily office routines, and am unafraid of change, pressure, and problems.

Once again, thank you for meeting with me. I have enclosed the references you were inquiring about, and if you need any additional information (or wish to offer me the position!), please feel free to contact me directly.

Sincerely,

Jennifer Smith

Email Appreciation Letter Examples

Many wonder if an email should be sent, and this is a very good question. There is something personal and official about a hand-signed printed letter, but emails are acceptable business communications these days. An email will also arrive faster than a posted letter. If your posted appreciation letter is delayed for too long, it may arrive too late, and someone else may have already been given the job.

If you wish to send an appreciation letter by email, simply leave out the addresses and begin with the salutation, then paste the body of the appreciation letter examples in the email. You can put the reason for your letter in the subject line.

The best way to do so is to Download This One of Our Appreciation Letter Examples and tailor it to suit your personal requirements

Tips and Useful Sentences you Can Use with our Appreciation Letter Examples:

  • Reiterate your skills and qualifications
  • Mention any specific issues or requirements that were discussed during the interview
  • Reiterate your interest in the role

Category: Appreciation Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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