Excellent and Articulate Example of a Professional Letter of Recommendation

| May 29, 2012 | 0 Comments

This example of a professional letter of recommendation can save you lots of time and energy. Writing a good letter of recommendation takes a good amount of time and energy, things that are not always at our disposal. With a bit of cutting and pasting you can turn our example into your own compelling letter. A professional letter of recommendation, as its name implies, is a reference letter written by one professional to another. Generally they are written in order to recommend a person for a professional position. As such, the person you are writing the letter for has much riding on it! Make sure you do the best job possible by using our example of a professional letter of recommendation.

How to Best Use Our Example of a Professional Letter of Recommendation

The example of a professional letter of recommendation on this page is written in the traditional block style. Each section of text is written in a “block” with a space between the sections. All of the text is justified or aligned to the left side of the page. Not only is the block style one of the most widely accepted styles of business letter formats, it also has its own set of advantages. They are:

  • You can cut any section or block of text easily and replace it with your own.
  • It presents the information in the letter clearly and concisely.
  • It is easy to read and follow

We’re going to walk you through an example of a professional letter of recommendation so that you clearly understand its contents and construction. If after doing so you are ready to compose your own letter, you can Download the Example of a Professional Letter of Recommendation, and edit it on your own computer to include your personal details.

Analysis of Our Example of a Professional Letter of Recommendation

Before we begin analyzing our example of a professional letter of recommendation, we must first emphasize that; if you’re not comfortable writing a letter for someone, you should not do so. It is extremely important to the person who has asked you; a half-hearted attempt will do them no justice! If you are happy to write the letter, the following analysis will help you to compose one that is both articulate and effective.

A letter of recommendation should be as personalized as possible. The more you show that you know the person well, the better, It is also critical to qualify yourself to write the letter; thus the length of time you have known the referee, and how you know them are also important.

At the same time, the letter must be brief and concise. Generally professional are very busy, and don’t have the time or desire to read lengthy, drawn out essays. There is no set rule as to how long a recommendation letter must be, but generally it is wise to keep it to about a page in length.

The best way to show that you are qualified and have the credentials to make a professional recommendation is to use a company letterhead. If you don’t have stationery with a letterhead, you begin the letter with your name, title, address, and contact information in the top left corner of the page, followed by a space, the date, and the name, title, and address of the recipient. It should look like this:


Mr. Rowan McKittrick
Professor of Education
Brandon College of Educators
Brandon, FL
007695
Tel: 424-753-9975

April 17, 2003

Mr. Steven Smith
Principal 
Tampa Heights Elementary
Tampa Heights
Tampa, FL
00795

Dear Mr. Smith,

In the opening paragraph you must demonstrate how you know the individual and for how long. This qualifies you to recommend them, and thus your opinion will be valued. You can also immediately state your opinion of the individual you are recommending, as this will inspire the reader to continue reading. In our example of a professional letter of recommendation we do it like this:

It is with great pleasure that I write this letter of recommendation for Susan Watkins regarding her application as Grade Four Teacher with Tampa Heights Elementary. I have had the privilege of a professional relationship with Ms. Watkins for the past two years as she pursues her BA degree in Elementary Education. She will graduate with honors in May 2003, and I am convinced she will make an excellent addition to your staff of educators. 

In the next few paragraphs, highlight the personal qualities that make this individual an outstanding candidate. The closer you can associate these qualities with the position being applied for the better. Bullet points are a great way to present such information concisely.

I have observed Ms. Watkins in numerous situations where she has demonstrated her abilities, and her passionate dedication to the art of teaching. She has consistently shown that she will do whatever is necessary to ensure her students reach their full potential, and often spends much of her free time in perfecting her academic programs, and helping students who are struggling.

A qualified candidate with such passion and outstanding character you will be hard-pressed to find. Some of the outstanding characteristics I have noticed in Ms. Watkins include:

  • Creation, preparation, and implementation of the highest quality lesson plans. Her plans are focused, yet retain the flexibility to adapt to the needs of her pupils.
  • She has demonstrated through her willingness to remain after hours by consistently staying behind to help students who required additional help.
  • She has made herself available to many parents in order to address their concerns and most importantly to inform them of their child’s talents, abilities, and areas in which they are doing well.
  • I have personally witnessed her interaction with other teachers in determining how they could together assist particular students in progressing.

The next part of our example of a professional letter of recommendation is the closing statement. Here we reiterate our advocacy of the candidate and invite the reader to contact us should they require further information. You might say something like this:

Ms. Watkins has expressed a strong desire to join your faculty. Her love of children and passion for teaching combined with her expertise will make her a truly valuable member of your team. It is without hesitation I recommend her for the position, and welcome the opportunity to discuss the matter further should you choose. You may contact me during normal school working hours at anytime on 424-753-9975 ext 001.

Sincerely,

Mr. Rowan McKittrick
Professor of Education
Brandon College of Educators

Our complete example of a professional letter of recommendation looks like this:

Mr. Rowan McKittrick
Principal
Brandon elementary School
Brandon, FL
007695
Tel: 424-753-9975

April 17, 2003

Mr. Steven Smith
Principal 
Tampa Heights Elementary
Tampa Heights
Tampa, FL
00795

Dear Mr. Smith,

It is with great pleasure that I write this letter of recommendation for Susan Watkins regarding her application as Grade Four Teacher with Tampa Heights Elementary. I have had the privilege of a professional relationship with Ms. Watkins for the past two years as she pursues her BA degree in Elementary Education. She will graduate with honors in May 2003, and I am convinced she will make an excellent addition to your staff of educators. 

I have observed Ms. Watkins in numerous situations where she has demonstrated her abilities, and her passionate dedication to the art of teaching. She has consistently shown that she will do whatever is necessary to ensure her students reach their full potential, and often spends much of her free time in perfecting her academic programs, and helping students who are struggling. 

A qualified candidate with such passion and outstanding character you will be hard-pressed to find. Some of the outstanding characteristics I have noticed in Ms. Watkins include:

  • Creation, preparation, and implementation of the highest quality lesson plans. Her plans are focused, yet retain the flexibility to adapt to the needs of her pupils.
  • She has demonstrated through her willingness to remain after hours by consistently staying behind to help students who required additional help.
  • She has made herself available to many parents in order to address their concerns and most importantly to inform them of their child’s talents, abilities, and areas in which they are doing well.
  • I have personally witnessed her interaction with other teachers in determining how they could together assist particular students in progressing.

Ms. Watkins has expressed a strong desire to join your faculty. Her love of children and passion for teaching combined with her expertise will make her a truly valuable member of your team. It is without hesitation I recommend her for the position, and welcome the opportunity to discuss the matter further should you choose. You may contact me during normal school working hours at anytime on 424-753-9975 ext 001.

Sincerely,

Mr. Rowan McKittrick
Professor of Education
Brandon College of Educators

When you’re ready to begin composing your own letter of reference, please Download This Example of a Professional Letter of Recommendation to your own computer and edit it to contain your own recommendation.

Tips and Useful Sentences you Can Use with our Example of a Professional Letter of Recommendation:

  • Keep your letter of recommendation brief and to the point.
  • Use power words and phrases such as I recommend with confidence, it is with immense pleasure, I strongly recommend…etc.
  •  Qualify yourself with a detailed description of how and for how long you’ve known the candidate.

Category: Professional Letters of Recommendation

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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