An Authoritative Example Letter of Demand

| June 14, 2012 | 0 Comments

An example letter of demand can be used as a template by businesses, both large and small, to serve formal notice to someone who has failed to pay monies owed. A letter of demand however can be used for any instance where there is a legal obligation of one person or entity to another. These situations can include; amending a problem, paying a debt, or honoring a contractual obligation. The letter of demand is sent in order to make the recipient aware of their obligation, and give them the opportunity to take steps to rectify the situation. It can be very tricky to compose such a letter to carry an authoritative tone without being offensive. You can do so however by using an example letter of demand.

How to Use an Example Letter of Demand

Every example letter of demand that you will find on our website is designed so that you can edit it on your home computer. With a little cutting and pasting you can substitute your own details for those contained in the example. Before doing so however, it is important to understand some critical information regarding letters of demand. In many cases it is mandatory to send such a letter. Failing to do so could cause an individual or business to have no legal grounds to pursue their claim. The letter of demand does not necessarily have to lead to legal action. If the recipient is quick to take action, the matter can be settled out of court.

It is highly recommended that if you use an example letter of demand as your template, you have it reviewed by a lawyer. This will ensure that you fulfill all of the legal requirements attached to such a letter. It is always best to send a demand letter by registered mail; this way you will have proof that the person received the letter, as they will have to sign for it. Important information to include in your demand letter is:

  • The date
  • Contact information of the recipient
  • The legal term Without Prejudice – this protects the sender legally regarding the letter’s contents.
  • A summary of the issue at hand
  • A specific demand for payment or service
  • A date by which the matter must be resolved
  • A handwritten signature by the sender
  • The term Demand Letter must be included in the body of the letter to instigate the recipient to take action accordingly.

Let’s take a look at an example demand letter to see how the above is all put together. Once you’ve finished studying the sample below you can Download This Demand Letter Example to your personal computer and input the data appropriate to your case.

Mr. Martin Jones (sender)
14 Colorado Blvd.
Denver, CO
Tel: 313-567-4568

January 18, 2009

Mr. Marvin Atkinson (recipient)
15 Havana Way
Denver, CO

Dear Mr. Atkinson,

This letter of demand serves as a formal notice that you are in default regarding your obligation to repay me the sum of $10,000 advanced to you on March 12, 2007.

This sum has been outstanding since the due date of March 12, 2008 despite repeated requests by me for repayment. 

I demand that full payment of the debt be made to me at the address stated above within 14 days from the date of this letter.

Without prejudice to my rights for full recovery of the amount owed, you may alternatively pay by installments in the amount of $833.33 per month into account #4000567, Martin Jones, at the Bank of Denver, 42 Blake St. The first installment is to be paid on February 1, 2009, and thereafter on the first working day of subsequent months until complete payment of the debt.

If I have not received full payment, or the first monthly payment by February 1, 2009, I will have no choice but to exercise my rights under law to enforce payment, including but not limited to legal action against you in order to recover the full amount owed me, including legal expenses and accrued interest.  


Marvin Jones

Remember, if you use our example letter of demand as a template; have it checked by a lawyer or solicitor to ensure its complete legality. You won’t want to lose your case because you overlooked a requirement for demand letters in your jurisdiction. You can also have a lawyer arrange for your demand letter to be delivered by a court bailiff. This will provide a legal record of the recipient receiving the letter.

Once you’re ready to begin composing your own demand letter, please Download This Demand Letter Example, and edit it to contain the details of your particular situation.

Tips and Useful Sentences you Can Use with our Demand Letter Example:

  • Always include the terms Without Prejudice and Demand Letter somewhere in the body of your letter.
  • Have your letter checked for legalities by a lawyer or solicitor.
  • Attach any relevant documentation to the letter such as: copies of the loan agreement, contracts, invoices etc.

Category: Collection Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example

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