Writing an Administration Resume Cover Letter that Sells!

| June 14, 2012 | 1 Comment

When writing an administration resume cover letter it is important to keep in mind that it has one purpose – to get your resume read! There is no point putting together a powerful and comprehensive resume and then sending an ineffective cover letter with it. If your cover letter is weak, no matter how great your resume is, it most likely will not even be considered. Your cover letter is the first impression a prospective employer will get of you. It needs to be written in a way that both shows your professionalism, and is interesting enough to get the reader to want to know more about you. Let’s take a look at how this is done by analyzing an example of an administration resume cover letter.

The Format of Our Example Administration Resume Cover Letter

The example administration resume cover letter example that we’re going to analyze is written in a “block” format. This is one of the most widely accepted business letter formats in the world. It takes its name from the sections or blocks of text used to construct the letter. All of the text is aligned to the left margin of the page, with a space in between each section. The example is also designed so that you can edit it on your own computer, cutting and pasting so that you can replace the existing information with your own.

When you are ready to begin composing your own cover letter, you can Download This Example Administrative Resume Cover Letter and edit it to contain your personal details.

Analysis of Our Example Administration Resume Cover Letter

The first part of our example administration resume cover letter is the addressing of it. Beginning with your own name, address and contact information, the date, and the name and contact information of the reader. It will look like this:


Ms. Miriam Walters
29 Elm St.
Birmingham, AL
070094
Tel: 512-886-9987

Email: mwalters@email.com

April 19, 2002

Mr. John Stevens
HR Manager
Action Accounting

2422 Main St.
Mobile, AL
070076

Once you have addressed your letter, it’s time for the salutation and your opening paragraph. It is extremely important to address the letter to the individual that is doing the hiring. If you don’t know the name of the person; find out! You can do so by phoning the company’s receptionist and asking, or checking on the company website. Do respect however any ads that state No Phone Calls Please!

Your opening paragraph is the most important of the letter. It has to “hook” the reader, draw them in so that they want to read more. It helps to be creative here as your cover letter is basically a sales letter for you! Let’s take a look at how we accomplish this with our example administration resume cover letter.

Dear Mr. Stevens,

Are administrative tasks taking up too much of your valuable time? Would you rather spend that time developing your business instead of handling tedious detail work? If so, then we should meet.

A busy businessman reading this could not help but be interested in reading more about this person. But now that we have the reader’s attention, we must keep it. This must be done quickly and concisely, as if the person is very busy as most business people are, they won’t give their attention to more than three or four paragraphs.

Additionally, you must focus on how you can fulfill the prospective employer’s needs. Stay away from beginning too many of your sentences with “Me” or “I.”; rather try and fond out what the company’s values are, what they expect from their employees, then demonstrate how you mirror those qualities and values, and how you meet their needs. Watch how we do it in our example administrative resume cover letter.

I offer a proven track record in administrative support and office management that spans seven years. My key strengths and experience that you will benefit from are:

  • Computer expertise;  Proficient Skills in the Microsoft Office Suite (Word, Excel, Access, Outlook, Power Point)
  • Working  knowledge of Bloomberg
  • Daily cash reconciliation, deal settlement, renewal commission payments & cash management via Clearstream & Euroclear)
  • Extensive experience covering a wide range of administrative duties such as; Mutual Fund trade calculations, preparation of Trade Orders to Fund Companies, recording and distribution of Trade Data (Historic prices from Bloomberg), preparation of financial statements, client relations, updating and reconciliation of Account Member Records.

Using the bulleted format above highlights your key strengths in a concise and condensed manner. Now that you have highlighted your main strengths, you can briefly state additional skills you have, citing any specific instances where you have used them to benefit your current or previous employers.

Additionally I possess superior multitasking skills combined with the ability to successfully manage multiple critical assignments. I am also adept at establishing effective solutions to business problems as demonstrated when I utilized my skills with MS Access to create a new database for my current employer designed to increase efficiency in the production of Client Quarterly Reports and Tracking Commission and Trailer Fees. It is now established as an official company procedure.

Finally you can reiterate your confidence in your ability to help your employer and extend an invitation to speak with them further. Our complete example administrative resume cover letter will thus look like this:

Ms. Miriam Walters
29 Elm St.
Birmingham, AL
070094
Tel: 512-886-9987

Email: mwalters@email.com

April 19, 2002

Mr. John Stevens
HR Manager
Action Accounting

2422 Main St.
Mobile, AL
070076

Dear Mr. Stevens,

Are administrative tasks taking up too much of your valuable time? Would you rather spend that time developing your business instead of handling tedious detail work? If so, then we should meet.

I offer a proven track record in administrative support and office management that spans seven years. My key strengths and experience that you will benefit from are:

  • Computer expertise;  Proficient Skills in the Microsoft Office Suite (Word, Excel, Access, Outlook, Power Point)
  • Working  knowledge of Bloomberg
  • Daily cash reconciliation, deal settlement, renewal commission payments & cash management via Clearstream & Euroclear)
  • Extensive experience covering a wide range of administrative duties such as; Mutual Fund trade calculations, preparation of Trade Orders to Fund Companies, recording and distribution of Trade Data (Historic prices from Bloomberg), preparation of financial statements, client relations, updating and reconciliation of Account Member Records.

Additionally I possess superior multitasking skills combined with the ability to successfully manage multiple critical assignments. I am also adept at establishing effective solutions to business problems as demonstrated when I utilized my skills with MS Access to create a new database for my current employer designed to increase efficiency in the production of Client Quarterly Reports and Tracking Commission and Trailer Fees. It is now established as an official company procedure.

I am confident that by hiring me for the position of Administrative Assistant you will be rewarded with more time to focus on developing your business. I have attached my resume for your review, and I will follow up by telephone next week to discuss your administrative needs. If you desire, you may contact me on 512-886-9987 or by email at mwalters@email.com. Thank you for your time and consideration, I look forward to speaking with you.

Sincerely,

Miriam Walters

If you’re ready to compose your own cover letter, please Download This Example Administration Resume Cover Letter and edit it to include your personal details.

Tips and Useful Sentences you Can Use with our Example Administration Resume Cover Letter:

  • Employ a bit of creativity in your cover letter.
  • Research the company and explain how you can help to solve any problems or meet any needs they might have.
  • Be cordial and friendly, but remain professional. Show that you are not only a good match for the position, but for the company itself. People like to hire people that they like!

Category: Administration Resume Cover Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

Comments (1)

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  1. Kyle says:

    This is an excellent reference for the serious job seeker wanting to present him or herself as a strong candidate worthy of an interview.

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