Example of a Good Business Letter

| June 28, 2012 | 0 Comments

Our example of a good business letter can be used by any business for a variety of business needs. Whether it’s correspondence with customers, co-workers, corporations, or colleagues, we have a similar example to meet your requirements. Our collection of business letter samples includes; Sales and Marketing Letters, Human Resources Letters, Government Affairs, Media Relations, Executive Office Letters,  IT, Customer Service Letters, and much more. Before you start though, you will be most successful using our samples if you have a good understanding of their structure. Read the paragraphs below to ensure the most effective use of our example of a good business letter.

Format of our Example of a Good Business Letter

Even with the convenience of email in our times, a business letter printed on company stationery is still the preferred method of communicating important business issues. A well written, professionally formatted business letter makes a favorable impression on both business associates and important clients.

Our example of a good business letter can help to ensure that you are maintaining the most professional standards of correspondence possible. They are written in the Block style of letter writing, one of the most widely accepted formats of business letters throughout the world. Whether it’s on a regional, national, or international level you’re communicating on, you will do well to follow the format of our example of a good business letter.

The most effective way to do so is to break down our example of a good business letter into sections so that you gain a complete understanding of its structure. Once you do so, you can Download Our Example of a Good Business Letter to your personal computer and edit it in MS Word or similar program to suit your specific needs.

In the Block Format the text is all justified to the left margin, and written in “blocks” or sections. This gives the letter a professional appearance, and also makes it easy to follow. Our example of a good business letter begins with the name, address, and contact information of the sender followed by a space, the date, another space , and the recipient’s name and address like so:


Mr. Sam Howard
Manager
Sam’s Steakhouse and Bistro
42 Sizzler St.
Bakersfield, CA 00745
Tel: 414-555-9999
Email: sam@samssteakhouse.com

June 17, 2006

Mr. Rick Carpenter
Class Carpentry and Design Co.
29 Industrious Ave.
Bakersfield, CA
00714

Because business people are usually very busy, our example of a good business letter is only a few paragraphs long. In this case we are using the scenario of a business to business correspondence where one business owner is commending another for services provided. A simple salutation is used to address the recipient, followed by the body of the letter addressing the subject.

Dear Mr. Carpenter,

I am writing this letter to thank you for the excellent service and first class work performed by you and your staff during our recent renovations. From choosing the perfect materials, furnishings, and colors, to overseeing the final layout and installation, your organizational skills and the talent and enthusiasm of your wonderful team ensured we were able to re-open on the scheduled date.

There was a time when I thought we would not meet our deadline, but the efforts of you and your team over the last three weeks ensured that we did. As such, we are extremely thankful for you doing so. To demonstrate our appreciation, we’d like to extend an invitation to you and your staff to visit us for a complimentary meal at your convenience.

In a few short paragraphs the write has conveyed his thanks, the reason for them, and demonstrated it by way of action. In the final paragraph of this example of a good business letter, the writer confirms the business relationship will continue into the future, and does one better by offering to extend the client base of the recipient – a good business move in itself.

In November of next year we will be opening a restaurant in Oakland, and similar renovations will be required. I would like at this time to invite you to provide your skills and expertise on that project. I have also had many customers and business associates ask about the design and furnishing of our new premises, and I have given them your details. 

We conclude our example of a good business letter with another good business practice – thanking the recipient once more, and wishing them future success. Our completed example of a good business letter looks like this:

Mr. Sam Howard
Manager
Sam’s Steakhouse and Bistro
42 Sizzler St.
Bakersfield, CA 00745
Tel: 414-555-9999
Email: sam@samssteakhouse.com

June 17, 2006

Mr. Rick Carpenter
Class Carpentry and Design Co.
29 Industrious Ave.
Bakersfield, CA
00714

Dear Mr. Carpenter,

I am writing this letter to thank you for the excellent service and first class work performed by you and your staff during our recent renovations. From choosing the perfect materials, furnishings, and colors, to overseeing the final layout and installation, your organizational skills and the talent and enthusiasm of your wonderful team ensured we were able to re-open on the scheduled date.

There was a time when I thought we would not meet our deadline, but the efforts of you and your team over the last three weeks ensured that we did. As such, we are extremely thankful for you doing so. To demonstrate our appreciation, we’d like to extend an invitation to you and your staff to visit us for a complimentary meal at your convenience.

In November of next year we will be opening a restaurant in Oakland, and similar renovations will be required. I would like at this time to invite you to provide your skills and expertise on that project. I have also had many customers and business associates ask about the design and furnishing of our new premises, and I have given them your details. 

I hope this contributes to the well-deserved success of your business, and look forward to meeting with you regarding the Anaheim job. Many thanks again.

I thank you again for the fantastic job done by you and your staff, and look forward to speaking with you about the upcoming Oakland job. Wishing you all the success in the future,

Sincerely,

Mr. Sam Howard

Final Thoughts on Using Our Example of a Good Business Letter

Our example of a good business letter is designed so that you can download and edit it on your home computer by substituting your data for that of our example. When doing so however, follow the tone and format of our example of a good business letter and keep the language clear and grammatically correct.

Once you’re ready to begin editing you can Download This Example of a Good Business Letter and tailor it to suit your own needs.

Tips and Useful Sentences you Can Use with our Example of a Good Business Letter:

  • Don’t take customer complaints personally
  • Make your point clearly and early in your letter.
  • Be open minded and courteous – but never let a customer or associate treat you like a doormat.

Category: Business Letters Format Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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