Polished and Practical Business Invitation Letter Example

| June 28, 2012 | 0 Comments

This business invitation letter example can be used to invite customers and clients to special business events or occasions. As they are a formally written letter, this type of correspondence is classified as a business letter rather than a personal document. What makes our example different is that it is a professionally written and formatted letter, not a template. There is no need to fill in any spaces as with blank templates; rather you are presented with a completed real-life situation letter that you can use to craft your own. Let’s find out how to make the best use of our business invitation letter example.

Using Our Business Invitation Letter Example 

This business invitation letter example is designed so that it can be edited on your own computer to meet your specific needs. Before beginning however, it is best to acquire a clear understanding of its structure and content. Because it is a formal letter sent, it is written in the traditional block style, a widely accepted business format in which all of the text is aligned to the left.

Rather than a mass produced automated letter addressed as “Dear Customer,” you’d be better off personalizing each letter to contain the name and address of each customer. This makes clients, customers, and business associates feel valued, and will go a long way to keeping customers happy, and associates loyal.

In order for you to best understand its structure and content, we’ll break down our business invitation letter example into sections. Once you are clear on how to format it, you can Download Our Business Invitation Letter Example to your personal computer and edit it in MS Word or similar program to meet your specific needs.

Format and Structure of our Business Invitation Letter Example

Our business invitation letter example begins with the name, address and contact details of the sender, followed by a space, the date, and the recipient’s name and address like so:


Bourgeois Boutique
27 Rue St. Patrick,
Montreal, QC
H3C 1T6
Tel: 514 900-6004
Email: info@bourgeois.com

February 19, 2000

Mrs. Belinda Burrows
15 Rue Bes Bois France
Boucherville, QC
J4G 2H9

It is quite appropriate to address the customer by their first name in the salutation. This helps them to feel recognized as an individual and also bit special. In the body of our business invitation letter example, we thank the customer for their loyalty to the business, and extend the formal invitation to our event. We do so like this:

Dear Belinda,

Re: Private Preview Sale and Showing – Spring Collection 2000 – Ticket No. 141222

We see by our records that you have been a loyal customer of Bourgeois Boutique for more than ten years. As such, we’d like to thank you for your continued patronage and issue a formal invitation to the Private Preview and Sale of our 2000 Spring Collection.

Next we inform the customer about the event and its details; time, date, location, and any other pertinent information that will be of value to them. You need to be very accurate and thorough in this section; you don’t want a customer showing up at the wrong location or wrong time, or worse yet, filing a complaint against you because you were not specific regarding any terms or conditions of offers you might make. This can be tricky, but not if you follow the format of our business invitation letter example. It does so clearly and concisely as follows:

The event will take place at our uptown location at 27 Rue St. Patrick, Friday evening, February 26, 2002 from 6:00 pm to 11:00 pm. There will be limited free parking available in our private lot, and we have reserved spaces for the overflow at Metropolitan Parking Garage on Rue Peel.

There will be a continuous fashion show running throughout the evening, live entertainment in the form of the Sunshine Swing Band, a number of spring merchandise draws, and a fabulous prize for a $2,000 shopping spree.

Entry into the show and eligibility for any of the draws is only secured by presenting this original invitation with your ticket number on it at the door. 

Because this is an invitation only event it is quite acceptable to request that the customer RSVP. You can thank them for their loyal patronage and you’re done. The finished form of our business invitation letter example looks like this:

Bourgeois Boutique
27 Rue St. Patrick,
Montreal, QC
H3C 1T6
Tel: 514 900-6004
Email: info@bourgeois.com

February 19, 2000

Mrs. Belinda Burrows
15 Rue Bes Bois France
Boucherville, QC
J4G 2H9

Dear Belinda,

Re: Private Preview Sale and Showing – Spring Collection 2000 – Ticket No. 141222

We see by our records that you have been a loyal customer of Bourgeois Boutique for more than ten years. As such, we’d like to thank you for your continued patronage and issue a formal invitation to the Private Preview and Sale of our 2000 Spring Collection.

The event will take place at our uptown location at 27 Rue St. Patrick, Friday evening, February 26, 2002 from 6:00 pm to 11:00 pm. There will be limited free parking available in our private lot, and we have reserved spaces for the overflow at Metropolitan Parking Garage on Rue Peel.

There will be a continuous fashion show running throughout the evening, live entertainment in the form of the Sunshine Swing Band, a number of spring merchandise draws, and a fabulous prize for a $2,000 shopping spree.

Entry into the show and eligibility for any of the draws is only secured by presenting this original invitation with your ticket number on it at the door. 

So that we may accommodate our guests with refreshments and snacks appropriately, please RSVP to Daniela Knerr on 514- 983-7759 by 6 pm on February 21st.

NB: If Daniela has not heard from you by 6pm on the 21st, we will assume you will not be attending and your ticket will be issued to someone else.

We look forward to meeting you and revealing our 2002 Spring Collection with you at our Private Preview Sale and Showing.

Yours sincerely,

Rhoda Stevens
Manager

Once you are familiar and comfortable with the structure of our business invitation letter example, you can Download This Business Invitation Letter Example and edit it to suit your personal business needs.

Tips and Useful Sentences you Can Use with our Business Invitation Letter Example:

  • Be clear and concise about exactly what is on offer to the customer.
  • Personalize each business invitation letter by using each customer or client’s name.
  • Always thank the customer for their loyalty and encourage them to continue patronizing your business.

Category: Invitation Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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