Engaging and Effective Example of a Personal Block Style Letter

| August 1, 2012 | 0 Comments

The example of a personal block style letter on this page can be used for correspondence with businesses or individuals. The block style is the most common format for business correspondence. The proper formatting of your block style letter is equally important as its contents. Following certain structured guidelines will provide a professional and organized appearance to your letter. A positive impression is important in business letter writing, as it will make the difference between a failed or successful negotiation or request. To ensure the best possible results, follow the format of our example of our personal block style letter.

The Format of Our Example of a Personal Block Style Letter – Sender’s Address

Although the sender’s address is sometimes included in the letterhead, it is not always. For this reason we include how to format it in our example of a personal block style letter.  If you are not using a letterhead, place your address in the top left corner of the page as follows:


Gerhard Schwarz
E.Lindsey St.
Norwood, OK
45719
Tel: 253-955-4971
Email: gschwarz@email.com

Example of a Personal Block Style Letter – Date

The date is included so that the recipient knows when the letter was written. If you write your letter over a period of time, use the date that you finish it. If you are corresponding with businesses in theUnited States, use the American format, placing the month before the date. The date is written one space below the sender’s address and justified to the left margin like so:

May 14, 2007

Example of a Personal Block Style Letter – Recipient’s Address

The recipient’s address, sometimes called the inside address, is then written one space below the date, and also justified to the left side of the page. If you can, address the letter to a specific individual, if you don’t have an individual name, call the company and find out who deals with the subject you are writing about.

Address the letter in the format set by the United States Postal Service, which is; name of the recipient, apartment or house number, city, state and zip code. A letter being sent to an international address will follow the same format except that in the last line the name of the country is written in all capital letters. In our example of a personal block style letter it looks like this:

Sean Nolan
Nolan and Fahy Real Estate
Unit 6
Norwood Town Center,
Norwood, OK 45719

Example of a Personal Block Style Letter – Salutation

The salutation should address the same person whose name you have written in the recipient’s address section. Make sure to include a personal title such as Mr., Mrs., or Ms. If you are not sure of a woman’s marital status or preference for being addressed, use Ms., and if the person has a title such as Dr., use that.

If you have a personal relationship with the recipient or are on a first name basis with them, it is acceptable to use their first name in the salutation. In any other case use their title and full name. If you have no name at all or don’t know the recipient’s gender, simply use the standard To Whom It May Concern.  In our example of a personal block style letter we know the person’s name, and so greet them accordingly as follows:

Dear Mr. Nolan

Example of a Personal Block Style Letter – Body

When writing in the block style each paragraph is justified to the left of the page and separated by a single space. Remember that business people have full schedules and are generally short of time, so keep your letter concise and to the point. A friendly opening followed by the main point of the letter is standard for business letters, while the next couple of paragraphs may contain an explanation or other supporting facts.

Your final paragraph should reiterate the letter’s purpose, and if necessary request a remedy or other relevant action. Finally you close with a thank you, while leaving four lines for a signature between the thank you and your typed name. Our complete example of a block style letter thus looks like this:

Gerhard Schwarz
641 E.Lindsey St.
Norwood, OK 45719
Tel: 253-955-4971
Email: gschwarz@email.com

May 14, 2007

Sean Nolan
Nolan and Fahy Real Estate
Unit 6
Norwood Town Center,
Norwood, OK 45719

May 14, 2007

Dear Mr. Nolan,

It is with much regret that I must inform you of our decision to end our tenancy at 641 E.Lindsey St.on June 14, 2007 at which time we will be moving to New York. My wife has been transferred to her company’s New York office to take up a new position within the firm.

I have also sent a letter of notice to our landlord Mr. O’Sullivan, a copy of which is included with this letter. Please advise us as to when a handover can occur, and when we can expect our security deposit to be returned. In the meantime we will be happy to accommodate any viewings that may be necessary. 

Thank you for your service and attention during our time at 641 E.Lindsey St. If you have any questions or need to discuss any matters relevant to the termination of our tenancy, please feel free to contact me on 253-955-4971 at any time or by email at gschwarz@email.com.

Many Regards,

Gerhard Schwartz

Final Advice on Using Our Example of a Personal Block Style Letter

If you have included any documents with your letter, such as a copy of a contract, resume, or financial statements, indicate this by simply typing the word Enclosures one space below the closing. As an alternative, you could list the each document that is included.

When you are ready to compose your own personal block style letter, simply Download This Example of a Personal Block Style Letter and edit it to contain your personal details.

Tips and Useful Sentences you Can Use with our Example of a personal Block Style Letter:

  • Be concise and to the point.
  • Proofread your letter to ensure that it is grammatically correct.
  • Always try to find a particular individual to address your letter to.

Category: Business Letters Format Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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