Sample Request for Information on Off-Campus Housing

| August 3, 2012 | 0 Comments

This sample request for information on off-campus housing can be used to contact your school’s Office of Student Affairs in a professional and therefore impressive manner. Most information about off-campus housing is managed by Student Affairs or Student Information Offices, and they receive hundreds of requests a day on a variety of subjects. There are also certain requirements for students who live off campus that you’ll want to be aware of before you write. Make sure you make the best impression and ask for the correct information by using our sample request for information on off-campus housing.

How to Make Best Use of Our Sample Request for Information on Off-Campus Housing 

Making the best use of our sample request for information on off-campus housing begins with first understanding its format and structure. The block style is used here, as this is very much a business letter. The block style is simple to construct and easy to read, hence its popularity in the business world. The text is written in sections or “blocks” and aligned to the left of the page, all sections separated by a space.

Once you have a grasp of the formatting, you can Download This Sample Request for Information on Off-Campus Housing to your own computer and edit it using a word processing program (Microsoft Word etc.) to include your personal data.

Our sample request for information on off-campus housing starts with its addressing, which includes your contact details followed by the date, and then the details of the recipient as follows:


Ms. Sarah Smith
45 Taylor Ave.
Scranton, PA 00745
Tel: 413-555-7779
Email: ssmith@email.com

May 17, 2002

Office of Student Affairs
University of Pennsylvania
3451 Walnut St
Philadelphia, Pa 19104

Once you have addressed your letter correctly you can begin writing the body. Before doing so however, consider your personal needs for housing as this will help you to obtain the most relevant information. Decide whether you’re interested in; sharing a house, a personal apartment, renting a room in someone’s home, furnished or unfurnished housing etc.

As this is a general letter to a department requesting information, you can omit the normal salutation and begin your letter with a reference to its topic like so:

RE: Information On Off-Campus Housing 

Ignore your spell-checker and use all capital letters in the above reference. In the body of our sample request for information on off-campus housing, notice that we first qualify ourselves as being eligible for off-campus housing, and then clearly state exactly what type of information we require.

I have read your requirements for students requiring off-campus housing and meet the criteria. I would like to receive information on the following:

  • Furnished whole houses and apartments
  • Rent between $500-$600 per month
  • Accommodation within walking distance or on bus route (up to 20 mins. journey)
  • 1 year minimum lease available
  • Able to have a pet
  • Laundry Facilities
  • Booklet on landlord’s and tenant’s rights for your area

I will be attending the University of Pennsylvania in the fall semester of this year.

Finally you can thank the reader for their help and let them know how they may contact you if they require further information to complete your request. Our completed sample request for information on off-campus housing looks like this:

Ms. Sarah Smith
45 Taylor Ave.
Scranton, PA 00745
Tel: 413-555-7779
Email: ssmith@email.com

May 17, 2002

Office of Student Affairs
University of Pennsylvania
3451 Walnut St
Philadelphia, Pa 19104

RE: Information On Off-Campus Housing

I have read your requirements for students requiring off-campus housing and meet the criteria. I would like to receive information on the following:

  • Furnished whole houses and apartments
  • Rent between $500-$600 per month
  • Accommodation within walking distance or on bus route (up to 20 mins. journey)
  • 1 year minimum lease available
  • Able to have a pet
  • Laundry Facilities
  • Booklet on landlord’s and tenant’s rights for your area

I will be attending the University of Pennsylvania in the fall semester of this year.

Thank you for your kind attention to this matter. If you require any further information you may contact me on 413-555-7779 after 5pm from Monday – Saturday, during the day on my mobile at 01-424-555-7668, or by email at ssmith@email.com.

Sincerely,

Sarah Smith

Once you are ready to compose your own letter you can Download This Sample Request for Information on Off-Campus Housing and edit it to suit your personal requirements.

Tips and Useful Sentences you Can Use with our Sample Request for Information on Off-Campus Housing:

  • Check local newspaper listings; they will provide you with an idea of the average rents being charged in the area.
  • Investigate the area you’re planning to rent in to find out what facilities are available; grocery stores, banks, post office etc.
  • Always visit any accommodation in person before signing a lease.

Category: Request Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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