Eloquent and Enticing Landscaping Proposal Letter Example

| August 10, 2012 | 0 Comments

Our landscaping proposal letter example can help you to nail those illustrious clients or accounts your business needs to grow. Correctly communicating your proposal is extremely important, as a badly written document could cost you or your business money. You need to state exactly what you plan to do, how much it will cost, and allow for any unforeseen situations or circumstances that may occur. Protect your pocket book and your reputation by covering all the bases with our landscaping proposal letter example.

The Format of Our Landscaping Proposal Letter Example

The following landscaping proposal letter example is formatted so that it may be easily edited to contain your own proposal. We have designed it so that with some cutting and pasting you can exchange the content in our example for your own. The block format we utilize makes this very easy to do, as the text is arranged in blocks or sections, making it simple for you to quickly construct your own letter section by section.

Once you understand exactly how to use our example to construct your own letter, you can Download This Landscaping Proposal Letter Example to your personal computer and edit it to contain the details of your own proposal..

Another advantage to the block format is that it is one of the most widely accepted formats for official business correspondence. Let’s have a look at a step-by-step analysis of our landscaping proposal letter example.

Analysis of Our Landscaping Proposal Letter Example

Because this is an important business document, it must be properly addressed. The accepted business format is to place your name, address, and contact details in the top left corner of the page followed by a space, the date, another space, the recipients name and address, and finally a referral to the subject matter. Address the reader by their formal title in the salutation. It should look like this:


Mr. Mathew Ford
Green Acres Landscaping
23 Fordham St.
Spring Hills, FL 00075
Tel: 412-557-6913
Email: mford@greenacres.com

May 17, 2004

Mrs. Rita Kendall
15 Long Hill Ct.
Spring Hills, FL 00075

Dear Mrs. Kendall,

Once you have properly addressed your proposal letter your opening paragraph should first thank the recipient for the opportunity, and then give a general description of the work to be carried out. In our landscaping proposal letter example we do it like this:

Thank you for the opportunity of submitting a proposal to carry out monthly landscaping duties on your property at 15 Long Hill Court, Spring Hills, FL, to include; mowing of front and back lawn, hedge trimming, and weeding/maintenance of flower beds.

In the following paragraphs you can list the specifics of each particular job to be done, including any notes regarding additional work or repairs you feel are required after your inspection of the property. If you do this in a listed or bulleted form it is easier to keep track of, and to read.

On a monthly basis, Green Acres Landscaping agrees to:

  • First perform a general cleanup of the property – remove unwanted plants and weeds, clear away rocks and other debris, and remove plant waste and other waste materials from the property.
  • Mow front and back lawns twice a month between April 1 and September 1, once a month for the remainder of the year. Lawns will additionally be trimmed around edges and cut grass placed in on property compost container.
  • All hedges will be trimmed twice a week according to the same schedule of the lawn mowing. Plant waste to be placed in on property compost container. 
  • All flower beds will be weeded and maintained on a weekly basis throughout the year. Debris to be hauled off site.

Additionally I have noticed that the soil in both the front and back yards needs to be improved. This will be accomplished by adding 6 cubic yards of an amendment(additive) specially designed for the sandy soil on your property. The amendment will be mixed into the existing soil in both areas, and topsoil added as required to attain the proper grade levels.

After you have specified the duties to be carried out, you can then provide a breakdown of the costs. Make sure you are as accurate as possible, as the property owner will be able to hold you to your quotation. Here’s how we do a simple pricing in our landscaping proposal letter example:

The cost for the monthly maintenance of lawns, hedges, and flower beds will be $350.00 per month. This does not include any extras such as fertilizer, weed killer or other products. The additional work of improving the soil will cost, on your approval, $190.00 for the Amendment and $600 for labor.

Finally you should let the reader know the benefits of having your company perform the work on their property, let them know you are happy to provide references, and thank them once again, offering to make yourself available for any additional consultation. Our completed landscaping proposal letter example looks like this:

Mr. Mathew Ford
Green Acres Landscaping
23 Fordham St.
Spring Hills, FL 00075
Tel: 412-557-6913
Email: mford@greenacres.com

May 17, 2004

Mrs. Rita Kendall
15 Long Hill Ct.
Spring Hills, FL 00075

Dear Mrs. Kendall,

Thank you for the opportunity of submitting a proposal to carry out monthly landscaping duties on your property at 15 Long Hill Court, Spring Hills, FL, to include; mowing of front and back lawn, hedge trimming, and weeding/maintenance of flower beds.

On a monthly basis, Green Acres Landscaping agrees to:

  • First perform a general cleanup of the property – remove unwanted plants and weeds, clear away rocks and other debris, and remove plant waste and other waste materials from the property.
  • Mow front and back lawns twice a month between April 1 and September 1, once a month for the remainder of the year. Lawns will additionally be trimmed around edges and cut grass placed in on property compost container.
  • All hedges will be trimmed twice a week according to the same schedule of the lawn mowing. Plant waste to be placed in on property compost container. 
  • All flower beds will be weeded and maintained on a weekly basis throughout the year. Debris to be hauled off site.

Additionally I have noticed that the soil in both the front and back yards needs to be improved. This will be accomplished by adding 6 cubic yards of an amendment specially designed for the sandy soil on your property. The amendment will be mixed into the existing soil in both areas, and topsoil added as required to attain the proper grade levels.

The cost for the monthly maintenance of lawns, hedges, and flower beds will be $350.00 per month. This does not include any extras such as fertilizer, weed killer or other products. The additional work of improving the soil will cost, on your approval, $190.00 for the Amendment and $600 for labor.

Green Acres Landscaping has gained a reputation as one of Florida’s top landscaping companies. We have been featured in Florida Home and Garden Magazine, which rated us as one of the top ten landscaping companies in the entire state. We are licensed by the Florida Board of Landscaping Contractors, and all of our employees are certified landscaping technicians.

I would be happy to refer you to some of our current customers if you choose, and will be happy to further discuss anything about this proposal if you so desire. Please contact me anytime on my Mobile at 014-123-4578 or by email at mford@greenacres.com. Thank you once again for the opportunity to maintain your beautiful property.

Sincerely,

Mathew Ford

Once you are ready to prepare your own proposal you can Download This Landscaping Proposal Letter Example to your own computer and edit it to include your own details.

Tips and Useful Sentences you Can Use with our Query Letter Examples:

  • Provide the reader with benefits of using your company, for instance; superior workmanship, better rates, etc.
  • Provide an accurate overview of the work to be done and the costs involved.
  • Add a date as to when the proposal expires if there is one.

Category: Example Proposal Letters

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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