Excellent Example Letter Requesting a Transcript as a Former Student

| August 11, 2012 | 0 Comments

This example letter requesting a transcript as a former student can help you move easily from one school to another. Some employers may also require a copy, so it is important to know how to request an official copy. Your transcript is basically an official listing of the classes you took while attending your former school, along with your GPA (Grade Point Average), and grades for individual classes. Though you request them, they must be sent directly from the school to the person or institution that is requesting them. This is important documentation, so make sure you ask for the correct records by using our example letter requesting a transcript as a former student.

How to Best Use of This Example Letter Requesting a Transcript as a Former Student

The best results are obtained by first gaining an understanding of the format and construction of our example letter requesting a transcript as a former student. Such a request is considered an official business document, and so must be written in the correct format.

We use the block format which contains text written in “blocks” or sections which are completely aligned to the left margin of the page. Each section is then separated by a single space, and thus can be easily edited by a bit of cutting and pasting to include your personal data. The block style is an internationally accepted format for business correspondence.

Once you understand its formatting, you can Download This Example Letter Requesting a Transcript as a Former Student to your own computer and use it to request your own records.

We begin our example letter requesting a transcript as a former student with the addressing of it. This includes your contact information, the date, the recipient’s name and address, and a formal salutation or greeting. It should be typed as follows:


Ms. Barbara Benton
62 Sycamore Dr.
Baltimore, MD 45718
Tel: 310-4494-6672
Email: bbenton@email.org

May 13, 2011

Mr. Henry Smith
Principal
Harbor Hills High School
Baltimore, MD 41234

Dear Mr. Smith,

After addressing your letter correctly, you simply need to ask for your transcript. Accurate information is required however, so make sure you state the reason you need your transcripts, the dates you attended the school, your full name (first, middle and last etc.), and if you have one, your student identification number.

You will also need to let them know the name and address of the organization, institution, or individual needing to view your transcript so they can be sent directly to them. In our example letter requesting a transcript as a former student we accomplish that as follows:

I am a graduate of Harbor Hills High (Class of 2009, student ID number 5BB7-0211). I am writing to request an official copy of my graduation status and grades transcript for use in an application for an internship program with Johns Hopkins Hospital. The copy is to be sent to:

Mr. Andrew Worthington
Chief of Surgery
John Hopkins Hospital
1800 Orleans St. 
Baltimore, MD 21287

All that’s left to do is to thank the reader and let them know that you are willing to pay for any charges incurred. Our complete example letter requesting a transcript as a former student looks like this:

Ms. Barbara Benton
62 Sycamore Dr.
Baltimore, MD 45718
Tel: 310-4494-6672
Email: bbenton@email.org

May 13, 2011

Mr. Henry Smith
Principal
Harbor Hills High School
Baltimore, MD 41234

Dear Mr. Smith,

I am a graduate of Harbor Hills High (Class of 2009, student ID number 5BB7-0211). I am writing to request an official copy of my graduation status and grades transcript for use in an application for an internship program with Johns Hopkins Hospital. The copy is to be sent to:

Mr. Andrew Worthington
Chief of Surgery
John Hopkins Hospital
1800 Orleans St. 
Baltimore, MD 21287

I am happy to pay any charges by credit card or check and would appreciate you sending an invoice as soon as possible to avoid delays. Thank you for your kind attention.

Sincerely,

Barbara Benton

Once you’re ready request your transcript you can Download This Example Letter Requesting a Transcript as a Former Student and edit it to contain your personal information.

Tips and Useful Sentences you Can Use with our Example Letter Requesting a Transcript as a Former Student:

  • Provide accurate details to avoid delays.
  • Make sure you provide the address to where your transcript is to be sent.
  • Proof read your letter to check for spelling mistakes or incorrect information that could cause delays.

Category: Request Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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