Gracious but Firm Example Declining an Offer of a Post as Instructor

| August 12, 2012 | 0 Comments

This example declining an offer of a post as instructor can be used to graciously decline any job offer. Simply substitute the position of instructor for the position you are declining. You may be already happy in the position you currently hold, and so not interested in any new offers. You won’t want to burn any bridges however, so it is wise to decline such an offer in a diplomatic way. You might wish to open that door at sometime in the future. To make sure you eloquently decline any job offer or promotion held out to you, use our example declining an offer of a post as instructor.

How to Use Example Declining an Offer of a Post as Instructor

To make the best use of this example declining an offer of a post as instructor it is recommended you obtain an understanding of its format and structure. We use the block style is our example, as this type of letter is considered a business document. The block style is widely accepted throughout the business world and is both easy to formulate, and easy to follow. The text is all justified to the left margin of the page, and each section or “block” of text is separated by a single space. You can simply cut the existing information and paste in your own, section by section, using Microsoft Word or similar program.

Once you understand its formatting, you can Download This Example Declining an Offer of a Post as Instructor to your own computer and edit it using to contain your personal data.

Our example declining an offer of a post as instructor starts with its addressing. This contains the sender’s details followed by the date, the details of the recipient, and finally the salutation or greeting. It is written as follows:


Mr. Mark Emery
19 Scottsdale Dr.
Phoenix, AZ 006141
Tel: 414-559-7763
Email: memery@email.org

March 9, 2001

John J. Kensington
Dean of Academic Affairs
Phoenix Community College
Phoenix, AZ 006132

Dear Mr. Kensington,

In the opening paragraph of your letter, thank the reader for their offer, and let them know it is appreciated. Even if find the offer unattractive, let them know you consider it an honor to have been considered for the post. Here’s how we do it in our example declining an offer of a post as instructor:

Thank you for inquiring about my availability and considering me for the post of Creative Writing Instructor at Phoenix Community College. I am very humbled and honored that you have considered me for this position. 

Now it’s time to decline the offer, but we don’t just say we’re not interested. We need to be diplomatic, as you never know when you might need this person in the future. A little graciousness and diplomacy goes a long way to keeping potential future opportunities open. It is also good practice to give the reader a good reason for not being able to accept their offer. In our example declining an offer of a post as instructor we accomplish that as follows:

I very much enjoy sharing my experience and knowledge with students, and am well aware of the quality of your institution’s Creative Writing program, being a graduate myself. Unfortunately at this time I regret that I must decline your offer. At present my workload leaves me no room for outside engagements, and I would not be able to give your students the attention they deserve. 

If you are able, you could offer an alternative such as attending the school for an occasional lecture, or in the case of other positions perhaps a reduced schedule. Remember, you want to keep the door to future opportunities open, so giving a little may get you a lot! Finally thank the reader, and offer to contact them if your circumstances change. Our completed example declining an offer of a post as instructor thus looks like this:

Mr. Mark Emery
19 Scottsdale Dr.
Phoenix, AZ 006141
Tel: 414-559-7763
Email: memery@email.org

March 9, 2001

John J. Kensington
Dean of Academic Affairs
Phoenix Community College
Phoenix, AZ 006132

Dear Mr. Kensington,

Thank you for inquiring about my availability and considering me for the post of Creative Writing Instructor at Phoenix Community College. I am very humbled and honored that you have considered me for this position. 

I very much enjoy sharing my experience and knowledge with students, and am well aware of the quality of your institution’s Creative Writing program, being a graduate myself. Unfortunately at this time I regret that I must decline your offer. At present my workload leaves me no room for outside engagements, and I would not be able to give your students the attention they deserve. 

I would have time to visit your students during a class next semester however, and will be happy to contact you in the future should my circumstances change. Thanks you again for your wonderful offer. I am very sorry that I cannot accept it at this time.

Sincerely,

Mark emery 

Once you are ready to compose your own letter you can Download This Example Declining an Offer of a Post as Instructor and tailor it to suit your personal requirements.

Tips and Useful Sentences you Can Use with our Example Declining an Offer of a Post as Instructor:

  • It is with much regret that I must decline your offer for the position of…
  • Due to personal circumstances I am not able to commit to the position of…at present.
  • I will be happy to reconsider this offer in …months time.

Category: Declining an Offer

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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