Example Letter to Accept an Appointment to an Honorary or Volunteer Position

| August 17, 2012 | 0 Comments

It is a privilege to be offered an honorary post, and our example letter to accept an appointment to an honorary or volunteer position can help you to do so graciously. An honorary position may include; serving in a board of directors for a company or educational institution, as a trustee of a charity, or a position in public services. Whatever the case; certain etiquette must be applied when accepting such a post. Make sure you show you are deserving of such an appointment by responding by using our example letter to accept an appointment to an honorary or volunteer position.

How to Best Use of Our Example Letter to Accept an Appointment to an Honorary or Volunteer Position 

To best use our example letter to accept an appointment to an honorary or volunteer position, first review its format and structure. As such a letter is considered a business document; it must be formatted as such. Our example letter to accept an appointment to an honorary or volunteer position is written in the block style, one of the most widely accepted formats for business correspondence. It is constructed by placing all of the text in sections or “blocks,” each block separated by a single space. Each section is then easily edited by cutting and pasting, substituting the contents of our example with your own information.

Once you have a grasp of the formatting, you can Download This Example Letter to Accept an Appointment to an Honorary or Volunteer Position and edit it using Microsoft Word or similar program to contain your own details.

Our example begins with the addressing. First you type your contact information, then the date, and finally the name and contact details of the reader as such:


Mr. Larry Jones
16 Parkway Pl.
Chicago, IL 015992
Tel: 416-234-5678
Email: ljones@email.com

July 19, 2001

Mr. Jack Kennedy
Board of Trustees
Fairness for Children
1100 Lakeshore Dr.
Chicago IL 01754

Dear Mr. Kennedy

The remainder of the acceptance letter is quite simple. You only need to thank the person or organization that extended the invitation to you, accept it graciously, and say something positive about the organization. Our completed example letter to accept an appointment to an honorary or volunteer position thus looks like this:

Mr. Larry Jones
16 Parkway Pl.
Chicago, IL 015992
Tel: 416-234-5678
Email: ljones@email.com

July 19, 2001

Mr. Jack Kennedy
Board of Trustees
Fairness for Children
1100 Lakeshore Dr.
Chicago IL 01754

Dear Mr. Kennedy

I would like to thank you for the opportunity to sit on the board of directors for Fairness for Children, and would like to let you know that I am pleased to accept the position. 

As community relations manager for the Illinois Department of Social Services I am very aware of the wonderful work the charity does for under privileged children and children in general. 

I look forward to being part of your fantastic team of volunteers, and am excited about helping to guide the efforts of such a wonderful charity.

Best Regards,

Larry Jones

When you’re ready to compose your own acceptance letter you can Download This Example Letter to Accept an Appointment to an Honorary or Volunteer Position and edit it to include your own details.

Tips and Useful Sentences You Can Use with our Example Letter to Accept an Appointment to an Honorary or Volunteer Position:

  • Keep your letter short and to the point.
  • Express your gratitude at being offered such an honorable position.
  • Respond promptly to show your acceptance is heart-felt and sincere.

Category: Appointment Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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