Engaging Example Letter to Cancel Acceptance of a Social Event for a Cause

| August 24, 2012 | 0 Comments

This example letter to cancel acceptance of a social event for a cause can be used to graciously apologize for not being able to attend a social function. When you must cancel your acceptance of a previous invitation to a social event the tone of the letter must be sincere and apologetic, especially when the event is for a worthy cause. We all fall victim to unforeseen circumstances, and so people are generally understanding about cancelations. There is certain etiquette to be exercised when writing such a letter however, so make sure yours is ethical and conveys a professional tone by using our example letter to cancel acceptance of a social event for a cause.

Making the Best Use of Our Example Letter to Cancel Acceptance of a Social Event for a Cause

Understanding its structure and format is the key to making the best use of our example letter to cancel acceptance of a social event for a cause. These types of letter are considered business documents, and thus must be appropriately formatted. This example is formatted in the block style, a widely accepted format for all forms of business correspondence. The text is all aligned to the left margin and written in sections or “blocks.” Each block is separated by a space, making it easily editable with a bit of cutting and pasting; you can quickly replace the contents of our example with your own information.

Once you have a grasp of the formatting, you can Download This Example Letter to Cancel Acceptance of a Social Event for a Cause to your own computer and edit it using Microsoft Word or similar program.

Our example letter to cancel acceptance of a social event for a cause begins with the proper method of addressing. Your contact information is written first, then the date, the name and contact details of the recipient, and finally the salutation or greeting. It will look like this:


Mr. Mark Taylor
Awesome Accounting
99 Madison Ave.
New York, NY 20090
Tel: 212-333-4445
Email: taylor@email.com

July 14, 2002

Mrs. Margaret Mathews
Helping Hands
33E. 42 St.
New York, NY 21170

Dear Mrs. Mathews,

The body of our example letter to cancel acceptance of a social event for a cause is only a few paragraphs long. In it important to keep your apology brief, yet explain the reason for your inability to attend. If you know of someone who can attend in your absence, it is good practice to suggest them as an alternative, especially if were to speak or perform in some manner.

Try saying something similar to that contained in our example letter to cancel acceptance of a social event for a cause, the full version of which is as follows:

Mr. Mark Taylor
Awesome Accounting
99 Madison Ave.
New York, NY 20090
Tel: 212-333-4445
Email: taylor@email.com

July 14, 2002

Mrs. Margaret Mathews
Helping Hands
33E. 42 St.
New York, NY 21170

Dear Mrs. Mathews,

It is with great regret that I must cancel my plans to speak as your guest of honor at the annual fund raising dinner for Helping Hands on the evening of Saturday, July 28, 2002. I have been asked at the last minute to attend an extremely urgent and important business meeting in Washington D.C and will not return in time for the event.

As an alternative speaker may I suggest my esteemed colleague Ms. Justine Samuels, the head of our own corporate charity the Social Mobility Foundation? Ms. Samuels is well aware of the major social issues facing our community, and is familiar with the work of your organization. I have asked her, and she would be happy to attend on my behalf.

Please contact me if this is a suitable alternative to you, and again please accept my sincerest apologies.

Sincerely,

Mark Taylor

When you are ready to compose your own apology letter you can simply Download This Example Letter to Cancel Acceptance of a Social Event for a Cause edit it your word processing program.

Tips and Useful Sentences You Can Use with our Example Letter to Cancel Acceptance of a Social Event for a Cause:

  • Be gracious and sincere in your apology
  • Send your letter as soon as possible so that the event organizer has time to find an alternative guest.
  • Suggest someone who can appear in your place if you were engaged to speak or perform in some way.

Category: Invitation Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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