Effective Example Letter of Employee Evaluation for Improper Personal Conduct

| August 27, 2012 | 0 Comments

This example letter of employee evaluation for improper conduct can be used as a written warning to an employee who fails to live up to the conditions of his or her contract. Failure to perform their duties, extended or unwarranted absence, and simple bad behavior can all be reasons to warn an employee. This example concentrates on improper personal conduct which can include violence, sexual harassment, or other socially and professionally unacceptable behavior. While reprimanding an employee, the letter should also serve as motivation for them to change their behavior. Achieving both in one letter can be a challenge, but not so if you use our example letter of employee evaluation for improper conduct.

How to Best Use of Our Example Letter of Employee Evaluation for Improper Personal Conduct

Understanding its structure and format is the first step to making the best use of our example letter of employee evaluation for improper conduct. As it is a formal business letter it must be formatted as such. Our example is formatted in the block style, a widely accepted business type format. Its name is derived from the way in which the text is written in sections or “blocks.” Each block is separated by a single space and all text is justified to the left of the page. This makes it a cinch to edit with a bit of cutting and pasting; you can quickly replace the contents of our example with your own data.

Once you understand the format of the block style, you can Download This Example Letter of Employee Evaluation for Improper Personal Conduct and edit it on your own computer with a program such as Microsoft Word.

Our example letter of employee evaluation for improper conduct begins with formatting the address correctly. You must first place your contact information at the top left of the page, followed by the date, the name and contact details of the reader, and the greeting or salutation as follows;


Mr. Henry Ward
Head of Human Resources
Sports for Us
19 Redwood Rd.
Salt Lake City, UT 21009
Tel: 313-459-2778
Email: hward@sports.com

September 6, 2002

Mr. Rick West
21 Pioneer Rd.
Salt Lake City, UT 21009

Dear Mr. West,

The body of our example letter of employee evaluation for improper conduct is written to fulfill two important criteria. Such a letter must be accurate and factual; dates, times, locations, contractual violations etc. must all be precisely recorded. Secondly, the letter should be encouraging and respectful.

Berating an employee with derogatory language will only serve to alienate them further, and might lead to even worse behavior. It could also result in legal problems for the writer. This all needs to be accomplished in a clear concise manner. Here’s how we do it in our example letter of employee evaluation for improper conduct:

At a meeting held on (Date) we discussed your continued lack of respect for your supervisor (Name of Supervisor). This letter serves as an official warning that such behavior is considered improper personal conduct, and as such is in violation of your working contract.

You initially received a verbal warning from (Name of Supervisor) on (Date) when you refused to carry out duties he/she assigned you. This is a violation of (Company Policy or Clause in Employee Contract) and demonstrates disrespect not only to (Company Name), but your supervisor, coworkers and management as well.

When you don’t obligingly perform duties assigned to you, the entire functioning of the company is placed in jeopardy, thus jeopardizing the livelihoods of the entire staff.

We are thus forced to advise you that unless immediate and continued improvement is demonstrated in this area, you will be subject to further disciplinary action up to and including the termination of your employment with us.

Please sign below to acknowledge your receipt and understanding of this letter. It must also be returned to your supervisor within three (3) working days. By signing this document you indicate that you understand its contents and have been provided the opportunity to review its contents before it is added to your permanent employee file.

Received by:

Date:

Supervisor or Manager’s Name and Signature

Once you understand its formatting you can Download This Example Letter of Employee Evaluation for Improper Personal Conduct and edit it to contain the details of your specific situation.

Tips and Useful Sentences you Can Use with this Example Letter of Employee Evaluation for Improper Personal Conduct:

  • Following are suggested actions you take to improve your performance.
  • Make sure of all the facts before composing such a letter..
  • Include all times, names and dates relevant to any incidences of bad behavior and include witness statements if available.

In accordance with our company code of conduct, I am writing to advise you that you have been terminated from employment effective immediately. A representative of Human Resources will meet you at the security station at the entrance to the headquarters building to discuss the termination process; you will not be permitted to proceed past the security station.

According to reports from our Security Office and the Lumbertown Police Department, you became engaged in a physical altercation with another employee in the parking lot at the end of your shift yesterday. Copies of the police report and our own investigation have been placed in your confidential personnel file.

This is the second time you have become involved in a dispute with the same employee; you were given a written warning about this matter six weeks ago.

At Consolidated Intergalactic we consider any acts of violence, harassment, or threats of violence to be unacceptable and grounds for immediate termination.

Category: Letters of Reprimand Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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