Correct and Complimentary Example Letter to Praise the Quality of Service

| August 28, 2012 | 0 Comments

This example letter to praise the quality of service can be used by businesses or individuals. Whether you are a customer wishing to praise an employee of a business, or the company itself for great service provided, or a business wishing to compliment a business associate for their work, this example letter is ideal. It contains the important points you should mention as well as the correct way to express your praise. To ensure that you express your appreciation in a professional, complimentary way, follow the format of our example letter to praise the quality of service.

Making the Best Use of Our Example Letter to Praise the Quality of Service

Understanding its structure and format is the key to best utilizing our example letter to praise the quality of service. This kind of document is considered a business letter, and therefore must be appropriately formatted. Our example is formatted in what is known as the block style. It is one of the most widely accepted formats for business correspondence throughout the world. The block style is named after the way in which the text is written in sections or “blocks.” Each section or “block” is aligned to the left margin of the page and separated by a space. This also makes it very easily edited, as with a bit of cutting and pasting; you can replace the information in our example with your own.

Once you understand the format of the block style, you can Download This Example Letter to Praise the Quality of Service and edit it on your own computer in Microsoft Word or similar program.

Our example letter to praise the quality of service starts with the proper addressing. You first type or paste your contact information in the top left corner of the page, followed by the date, the name and contact details of the reader, and the greeting or salutation as follows;


Mrs. Mary Smith
14 Rose Crescent
Columbia, MO 715320
Tel: 613-485-29
Email: msmith@email.com

July 17, 2006

Mr. Jake Spencer
Customer Service Dept.
Cool Cable Co.
31 Main St.
Columbia, MO 714220

Dear Mr. Spencer,

The body of our example letter to praise the quality of service is just a few paragraphs long, as generally business people have little time to spare. That being said, your letter should be brief and to the point, yet must include specific details relevant to your commendation.

Make sure you include the name of any person you are singling out for praise, the date and location of the service performed, and the reason why the service is praiseworthy. Notice how we accomplish this in the body of our example letter to praise the quality of service.

On July 3, 2006 at 3pm we received a service call from your cable technician Mr. Ralph Clever. We had previously called twice to report a problem with our cable service, yet had received no satisfactory results from the technicians who attended.

Mr. Clever on the other hand showed great insight and ability in finding the fault, and did so very efficiently. Within one hour he had diagnosed the problem and fixed it with the minimum inconvenience to ourselves. 

Besides fixing the problem, Mr. Clever was extremely polite, and after he left you would never had known that any work had been done in our house. In spite of having to drill an additional hole in the wall, he left the place immaculately clean.

It is this type of service that will keep us as customers of Cool Cable Co., and we feel that Mr. Clever should be singled out and commended for the wonderful job that he did.

Sincerely,

Mary Smith

When you are ready to compose your own letter you can Download This Example Letter to Praise the Quality of Service and edit it to contain the details of your own commendation.

Tips and Useful Sentences You Can Use with our Example Letter to Praise the Quality of Service:

  • Make sure you include the details such as; date, time, and location of the event and the name of any person you choose to single out for praise.
  • Tell the truth without embellishing any of the facts.
  • Send your letter as soon after the occasion as possible.

Category: Letters of Praise

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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