Excellent Example Letter Accepting a Formal Invitation to an Event

| August 30, 2012 | 0 Comments

Our example letter accepting a formal invitation to an event can be used for both formal and non-formal occasions and events. Be it a business meeting, charity drive, or other social-related event, it can help you respond with aplomb and pizzazz. Of course there is certain etiquette involved that must be followed in replying to any invitation, and your reply should also be prompt. Show that you are worthy of attendance at any event or occasion by responding with magnetism and class using our example letter accepting a formal invitation to an event.

How to Best Use of Our Example Letter Accepting a Formal Invitation to an Event

To make the best use of our example letter accepting a formal invitation to an event, it’s wise to have an understanding of its structure and formatting. These types of letter are considered formal documents, and should be written in a business-like manner. Thus our example is written in the block style, one of the most widely respected formats for such correspondence. It is constructed by placing the text in sections or “blocks,” each separated by a single space. You can then easily edit each section by cutting and pasting, replacing the contents of our example with that of your own.

Once you have a grasp of the formatting, you can Download This Example Letter Accepting a Formal Invitation to an Event and edit to accept your own formal invitation.

Our example letter accepting a formal invitation to an event begins with the addressing. First comes your contact information, then the date, followed by the name and contact details of the reader, and finally the greeting or salutation. It should look like this:


Mrs. Cindy Wilkins
11 Stewart St.
Mt. Pleasant, MI 400731
Tel: 416-742-4978
Email: cwilkins@email.com

April 19, 2012

Mr. and Mrs. Steven Banks
42 Plumbrook Rd.
Sterling Heights, MI 400517

Dear Mr. and Mrs. Banks,

Your acceptance letter does not have to be long. In a few paragraphs you can thank the person or organization for the invitation and let them know you’re excited about attending. It is also good practice to confirm the date and time by including it in the body of your letter. You can do so similarly to how we have done in our example letter accepting a formal invitation to an event, the completed version of which looks like this:

Mrs. Cindy Wilkins
11 Stewart St.
Mt. Pleasant, MI 400731
Tel: 416-742-4978
Email: cwilkins@email.com

April 19, 2012

Mr. and Mrs. Steven Banks
Veteran’s Awareness Association
42 Plumbrook Rd.
Sterling Heights, MI 400517

Dear Mr. and Mrs. Banks,

Thank you so much for the invitation to attend your Grand Gala Ball in honor of the War Veterans on the night of April 30 at 7pm. at the Quality Hotel on James St. in Detroit. As the widow of a veteran who was killed in action, I greatly appreciate the fund drives and the general effort in raising awareness of the plights of veterans and their families that your organization undertakes. 

I would also like to thank you for taking the time to include the travel packet containing information about places to stay, sights to see, and transportation options. I am very excited about attending the event which I’m sure will be as much a success as those of previous years.

Thank you once again, I look forward to seeing you in person.

Sincerely,

Cindy Wilkins

Once you’re ready to compose your own invitation acceptance letter you can Download This Example Letter Accepting a Formal Invitation to an Event and edit to contain your personal thanks.

Tips and Useful Sentences you Can Use with our Example Letter Accepting a Formal Invitation to an Event:

  • I will be happy to attend the event on …(Date, time, address)
  • Thank you so much for your invitation to… (Event)…on… (Date, time)…I will be very happily attending.
  • Reply ASAP (as soon as possible) so that the event organizers can accommodate you.

Category: Invitation Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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