Formal and Thankful Example Letter to Accept an Invitation to Speak at an Event

| August 31, 2012 | 0 Comments

It is an honor to be invited to speak, and our example letter to accept an invitation to speak at an event can help you to accept graciously. We have crafted a polite way in which you can express your pleasure to be asked to speak and share your experience and knowledge. When accepting an invitation to speak you should reply as soon as possible, as this gives the event organizers time to put you in the schedule. It will also give you ample time to prepare your speech. To respond speedily and eloquently, use our example letter to accept an invitation to speak.

How to Best Use of Our Example Letter to Accept an Invitation to Speak at an Event

To make the most of our example letter to accept an invitation to speak at an event first make sure you understand the way it is formatted. This type of letter is considered a formal business document, so it should be written as such. Our example is formatted in the block style, a popularly accepted format for business correspondence throughout the world. In the block style the text is written in sections or “blocks,” each separated by a single space. One of the major benefits of using the block style is that you can easily edit each section by cutting out the contents of our example and pasting in your information.

Once you have a grasp of the formatting, you can Download This Example Letter to Accept an Invitation to Speak at an Event and edit to compose your own acceptance letter.

Our example begins with the addressing. First you write your contact information, then the date, the name and contact details of the recipient, and the salutation or greeting as follows:


Theodore Howard
123 Bowie St.
Carrollton, TX 01270
Tel: 202-435-1208
Email: toward@email.org

June 15, 2003

Oscar Fellows
Dean of Students
Carrollton Community College
321 Cedar Avenue
Austin, TX 25071

When writing an acceptance letter, the first thing you should do is express your pleasure at being invited. You then need to let the reader know that you are comfortable with the theme, and confirm your attendance. This can be accomplished in a few short paragraphs as you can see in the completed version of our example letter to accept an invitation to speak at an event below.

Theodore Howard
123 Bowie St.
Carrollton, TX 01270
Tel: 202-435-1208
Email: toward@email.org

June 15, 2003

Oscar Fellows
Dean of Students
Carrollton Community College
321 Cedar Avenue
Austin, TX 25071

Dear Mr. Fellows,

I am greatly honored to be asked to speak at the Student’s Conference on media Communications at Carrollton Community College on June 30, 2003 at 4pm. It will be a privilege to inspire our marketers, writers, and journalists of the future and to share my knowledge of the latest advances in media technology.

Presently I am involved with Stellar Communications Inc. in developing an exciting new product, and have attended several seminars myself to update and deepen my knowledge of the subject, so this is excellent timing.

I will use MS PowerPoint in my presentation, so would be grateful if you could supply a projector and screen for my usage. 

Thank you once again for this wonderful opportunity; I look forward to meeting with both you and the students on the designated date. If you have any questions about my subject matter or need to update me of any changes, please call me on my cell phone at 202-555-0733 at any time. 

Sincerely,

Theodore Howard

Once you are ready to compose your own acceptance letter you can Download This Example Letter to Accept an Invitation to Speak at an Event and edit to contain your personal details and those of the event you will be speaking at.

Tips and Useful Sentences You Can Use with our Example Letter to Accept an Invitation to Speak at an Event:

  • Be sure to confirm the date, time, and place of the event by including it in the body of your letter to avoid any miscommunication related problems.
  • If you charge for speaking events make sure you mention your fee or any arrangements for expenses.
  • Reply promptly so that the organizer of the event can add you to any printed programs or scgedules.

Category: Invitation Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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