Concise Confirmation of Performance Evaluation Meeting Example Letter

| September 11, 2012 | 0 Comments

This confirmation of performance evaluation meeting example letter is used to confirm the time and date as to when an employee’s evaluation will take place. Throughout the year the performance of employees should be evaluated. This helps to identify both strengths and weaknesses in their abilities, and as such is important to the welfare of employees themselves and the company as a whole. As it should be done regularly, it is wise to have a generic letter on hand so you can quickly and easily notify your workers of upcoming evaluations. Nothing serves this purpose better than our confirmation of performance evaluation meeting example letter.

How to Best Use of Our Confirmation of Performance Evaluation Meeting Example Letter

Our confirmation of performance evaluation meeting example letter is best used if you first understand its structure and format. Because it’s a formal business letter it should be formatted as such. Our example is written in the block style, an internationally accepted format for business letters.

The block style gets its name from the way in which the text is written in sections or “blocks.” Each block is then separated by a space and aligned to the left of the page, imparting a professional appearance to the letter, and making it easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our confirmation of performance evaluation meeting example letter with that of your own.

Once you understand its format you can Download This Confirmation of Performance Evaluation Meeting Example Letter and edit it on your own computer using Microsoft Word or a similar program.

Our confirmation of performance evaluation meeting example letter begins with correctly formatting the address. Your name and contact information are typed first, followed by the date, the name and contact details of the reader, ending with the greeting or salutation. It should look like this:


Mr. William Majors
Human Resources Manager
Archer Electrical
24 Center St.
Manchester, CT 072201
Tel: 313-435-6789
Email: wmajots@archer.com

January 11, 2007

Ms. April Showers
16 Hilliard St.
Manchester, CT 072301

Dear Ms. Showers

In the body of your letter, you simply need to confirm the date, time, and location of the meeting and request the employee to sign, date, and return the letter to their supervisor to confirm that they have received the letter. Their signature and dating of the letter also serves to confirm their attendance.

The letter needn’t be long, though it must contain the relevant facts. Make sure to include the workers employment number if it is relevant. You might say something like this:

This letter is to confirm that your performance evaluation will take place on Monday, January 14 at 1pm in Conference Room A on the 3rd floor. 

At this time you are required to submit your Employee Self-Assessment Form to your supervisor if you have not already done so.

For full details of the evaluation process, you can consult your Employee Handbook, Chapter 7.

Please sign and date this letter in the spaces provided below and return it to your supervisor. If for any reason you will not be able to attend, or have any questions not answered in your handbook, please contact human Resources directly.

Sincerely,

Mr. William Majors
Human Resources Manager

Signed: (Employee’s Signature)

Date:

Once you are ready to compose your own letter you can Download This Confirmation of Performance Evaluation Meeting Example Letter and edit it to contain the details of your own employee evaluations.

Tips and Useful Sentences You Can Use with our Confirmation of Performance Evaluation Meeting Example Letter:

  • Include the employee identification number before the salutation if applicable.
  • Make sure that you provide a space for the employee to sign and date the letter.
  • Refer to any documentation that the company has provided to assist the employee in the evaluation process.

Category: Meetings Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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