Employee Evaluation – Violation of Health and Safety Rules Example Letter

| September 15, 2012 | 0 Comments

Our violation of health and safety rules example letter can be used to reprimand an employee who consistently fails to use safety equipment or engages in unsafe working practices. Accidents at work can cause all sorts of problems, and can even result in death. Following standard safety procedures protects both the company and the workers, so such rules must be taken seriously. Often workers don’t even realize they are placing themselves or their coworkers in danger, so the company has the responsibility of educating them. If after you have trained an employee in proper safety practices and they fail to respond accordingly, it is necessary to warn them in writing. Nothing serves this purpose better than our violation of health and safety rules example letter.

How to Best Use of Our Violation of Health and Safety Rules Example Letter

Our violation of health and safety rules example letter is best used if you first understand its structure and format. Because it is considered a formal business letter it must be formatted appropriately. Our example is written in the block style, a widely accepted format for business letters.

The block style takes its name from the way in which the text is written in sections or “blocks.” Each block is then separated by a space and aligned to the left of the page, imparting a professional appearance to the letter, and making it easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our violation of health and safety rules example letter with your own information.

Once you understand its format you can Download Our Violation of Health and Safety Rules Example Letter and edit it on your own computer using Microsoft Word or a similar program.

Our violation of health and safety rules example letter begins with the correct formatting the address. Your name and contact information are typed first, followed by the date, the name and contact details of the reader, ending with the greeting or salutation. It should look like this:


Mr. John Taylor
Health and Safety Officer
Middleton Manufacturing
92 Skylar Way
Middleton, TN 700201
Tel: 714-555-7789
Email: jtaylor@middleton.com

May 13, 2011

Mr. Steven Woods
52 Florida Ave.
Middleton, TN 701301

Dear Mr. Woods,

In the body of our violation of health and safety rules example letter, we confront the employee about their unsafe practices, and warn them that this type of behavior will not be tolerated. This needs to be done tactfully, yet firmly, so you might take the following approach.

As we have previously discussed with you, your supervisor has informed us of at least five different occasions during the past two months when you have failed to wear and use proper safety equipment during the performance of your duties on the production line.

This equipment is required by law, our insurance company, and your employee manual, and is a necessary requirement of continued employment with our company. Your job description states that safety shoes, protective hat, gloves, and eye protection must be worn whenever you are on the production line. 

Our records indicate that you have attended a manual handling and use of safety equipment training course, an intensive three day seminar on proper health and safety procedures since becoming employed by us. You have since been scheduled for three refresher courses during the past six months, two of which you did not attend. 

Your supervisor has administered two verbal warnings about your lack of concern for health and safety procedures and equipment, so we are now forced to issue this written warning. 

Any further violations of required health and safety procedures, or failure to use the proper safety equipment while on the production line, will force us to review your continued employment with us. 

Sincerely,

Mr. John Taylor
Health and Safety Officer

Once you are ready to compose your own letter you can Download Our Violation of Health and Safety Rules Example Letter and edit it to include the details of your own particular situation.

Tips and Useful Sentences You Can Use with our Violation of Health and Safety Rules Example Letter:

  • Make sure you have documentation from your human resources department that backs up your claims.
  • Make sure that you have taken every step possible to train the employee in proper health and safety procedures before reprimanding them.
  • Stress the danger that their irresponsible behavior is putting themselves and their coworkers in.

Category: Letters of Reprimand Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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