Informative Advisory about Performance Evaluation Example Letter

| September 27, 2012 | 0 Comments

Our advisory about performance evaluation example letter can be used to inform workers of an upcoming performance evaluation. This gives the employee a chance to review the procedures and prepare their response, and protects the company from employees protesting that they weren’t notified. Performance evaluations are important to both business owner and employee. They help employers to determine if employees are performing up to their expectations, and help employees to see where their strengths and weaknesses lie. But not only do they shed light on whether and employee is a good match for the company, they also help workers to determine if they’ve chosen the right career. Make sure you help your employee to prepare by using our advisory about performance evaluation example letter.

How to Best Use Our Advisory about Performance Evaluation Example Letter

Our advisory about performance evaluation example letter is exceptionally easy to use. The key to maximizing its potential is to first comprehend its structure and format. Because it is a formal business letter it is written in the block style, an internationally accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks.” Each block is separated by a space and justified to the left of the page. This imparts a professional appearance to your letter, and also allows for easy editing. With a bit of cutting and pasting you can quickly replace the contents of our advisory about performance evaluation example letter with your own information.

Once you understand its format you can Download Our Advisory about Performance Evaluation Example Letter and edit it on your own computer using Microsoft Word or a similar program.

Our advisory about performance evaluation example letter begins with the proper formatting of the address. You first type your name and contact information, followed by the date, the name and contact details of the reader, and end with the greeting or salutation. It should look like this:


Mr. Dave Johnson
Human Resources Manager
Mason Manufacturing Co.
69 East Industrial Park
Pittsburgh, PA 60091
Tel: 415-589-2793
Email: djohnson@mason.com

May 14, 2002

Mr. Michael Parks
29 Elm St.
Pittsburgh, PA 670091

Dear Mr. Parks,

In the body of your letter, you need to let the employee know about their upcoming evaluation and what will be involved. Informing them of the process is usually achieved by directing them to the Employee Handbook or Manual. You may also want to include a Self-Evaluation sheet with the letter so that the employee can assess themselves. This will give you an indication of what they feel their strengths and weaknesses are. Your letter might say something like this:

We have scheduled your bi-annual employee evaluation for June 27 at 4pm. The meeting will take place in Conference Room 2 on the second floor of the main building, and in addition to you, present will be myself and Mr. Steven Henderson of the Human Resources Department

You will find an Employee Self Evaluation Form attached and we ask that you complete and submit the form at least 3 days before the scheduled meeting. 

The evaluation process is designed to assist employees in improving their performance and illuminating opportunities for advancement. It also offers Management the opportunity to intervene and provide assistance in a situation where there may be need for improvement.

It is important to provide the employee with time and the opportunity to prepare themselves for the assessment, and to ensure they understand the process. In our advisory about performance evaluation example letter we do so as follows:

You can find complete details of the performance evaluation process in the Employee Handbook you were issued with at the commencement of your employment. If it is no longer in your possession, a copy may be attained through Human Resources. 

Please review that information prior to your interview, and if you have any questions, or there is a reason you are not able to attend on the given date, please contact Mr. Henderson in Human Resources.

Our completed advisory about performance evaluation example letter looks like this:

Mr. Dave Johnson
Human Resources Manager
Mason Manufacturing Co.
69 East Industrial Park
Pittsburgh, PA 60091
Tel: 415-589-2793
Email: djohnson@mason.com

February 14, 2002

Mr. Michael Parks
29 Elm St.
Pittsburgh, PA 670091

Dear Mr. Parks,

We have scheduled your bi-annual employee evaluation for June 27 at 4pm. The meeting will take place in Conference Room 2 on the second floor of the main building, and in addition to you, present will be myself and Mr. Steven Henderson of the Human Resources Department

You will find an Employee Self Evaluation Form attached and we ask that you complete and submit the form at least 3 days before the scheduled meeting. 

The evaluation process is designed to assist employees in improving their performance and illuminating opportunities for advancement. It also offers Management the opportunity to intervene and provide assistance in a situation where there may be need for improvement.

You can find complete details of the performance evaluation process in the Employee Handbook you were issued with at the commencement of your employment. If it is no longer in your possession, a copy may be attained through Human Resources. 

Please review that information prior to your interview, and if you have any questions, or there is a reason you are not able to attend on the given date, please contact Mr. Henderson in Human Resources.

Sincerely,

Dave Johnson
Department Manager

Once you are ready to compose your own letter you can Download Our Advisory about Performance Evaluation Example Letter and edit it to contain the details of your own particular employee and evaluation.

Tips and Useful Sentences You Can Use with our Advisory about Performance Evaluation Example Letter:

  • Make sure you give the employee time and opportunity to prepare and educate themselves about the evaluation process.
  • Be clear about time, date, and location.
  • Give encouraging feedback and genuine assistance to employees who both deserve and need it.

Category: Letters of Reprimand Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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