Employee Evaluation – Inability to Stay Within Financial Plan Example Letter

| September 28, 2012 | 0 Comments

Our inability to stay within the financial plan example letter can be used by business managers to inform employees of over-spending in their department, and to initiate steps to improve the situation. Departmental managers are often responsible for managing a department’s budget, but not every good manager is a good financial manager. There are many reasons why overspending may be prevalent in a particular department, but when it is simply because of a mismanagement of funds, an employee needs to be reprimanded. Ensure you do this in a positive and constructive way by using our inability to stay within the financial plan example letter.

How to Best Use Our Inability to Stay Within Financial Plan Example Letter

Our inability to stay within the financial plan example letter is extremely easy to use. The key to getting the most out of it is to first understand its structure and format. Due to it being a formal business letter, it is written in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks.” Each block is separated by a single space and aligned to the left margin of the page. This gives the letter a professional appearance, and also allows for easy editing. With a bit of cutting and pasting you can quickly replace the contents of our inability to stay within the financial plan example letter with your own information.

Once you understand its format you can Download Our Inability to Stay Within Financial Plan Example Letter and edit it on your own computer using Microsoft Word or a similar program.

Our inability to stay within the financial plan example letter begins with correctly formatting the address. You first type your name and contact information, followed by the date, the name and contact details of the reader, and end with the greeting or salutation. It should look like this:


Mr. Randolph Stevens
Head of Accounting
Paybills Inc.
69 Main St.
Arlington, TX 010072
Tel: 312-489-6593
Email: rsyevens@paybills.com

December 9, 2004

Ms. Muriel Spendthrift
42 Budget Ave
Arlington, TX 010072

Dear Ms. Spendthrift,

In the body of your letter, it is important to inform the employee that their inability to stay within the company financial plan is a serious matter. It is important that you provide documented proof of their overspending in the manner of a spreadsheet or similar documentation. You might wish to address the problem like this:

In our follow up meeting this afternoon regarding your performance evaluation, we discussed your continued inability to keep your departmental expenditure within the company’s financial plan.

An analyst in the accounting department has provided you with weekly reports regarding your department’s spending over the last six months, and you have also been provided with coaching by your department head. In spite of this your latest monthly report indicates continued overspending in every area of your department.

Now you must suggest a remedy or provide a solution. This may involve placing the employee in a position more suitable to their skills and talents. This is often a better solution than letting a potentially productive employee go just because their particular skill set doesn’t match their current role. You might suggest something like this:

We do appreciate your loyalty and dedication to Paybills Inc, and have sought a way to assist you in continuing your career with us. For this reason we are transferring you to a new non-management position as a product specialist within our Customer Care department. 

We hope you will embrace this new role within our company and wish you all the success in your future with us.

Once you have shown the employee that although you are not happy with their performance in their present position, you still value them as a part of your team, you simply sign the letter “Sincerely”, followed by your name and position. Our completed inability to stay within the financial plan example letter thus looks like this:

Mr. Randolph Stevens
Head of Accounting
Paybills Inc.
69 Main St.
Arlington, TX 010072
Tel: 312-489-6593
Email: rsyevens@paybills.com

December 9, 2004

Ms. Muriel Spendthrift
42 Budget Ave
Arlington, TX 010072

Dear Ms. Spendthrift,

In our follow up meeting this afternoon regarding your performance evaluation, we discussed your continued inability to keep your departmental expenditure within the company’s financial plan.

An analyst in the accounting department has provided you with weekly reports regarding your department’s spending over the last six months, and you have also been provided with coaching by your department head. In spite of this your latest monthly report indicates continued overspending in every area of your department.

We do appreciate your loyalty and dedication to Paybills Inc, and have sought a way to assist you in continuing your career with us. For this reason we are transferring you to a new non-management position as a product specialist within our Customer Care department. 

We hope you will embrace this new role within our company and wish you all the success in your future with us.

Sincerely,

Mr. Randolph Stevens
Head of Accounting

Once you are ready to compose your own letter you can Download Our Inability to Stay Within Financial Plan Example Letter and edit it to meet your personal needs.

Tips and Useful Sentences You Can Use with our Inability to Stay Within Financial Plan Example Letter:

  • Provide documentation to backup claims regarding your employee’s performance.
  • Offer an alternate position that may better suit their particular skill set.
  • Give encouraging feedback and genuine assistance to employees who both deserve and need it.

Category: Letters of Reprimand Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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