Notice of Intent to Move, Apartment Lease Termination Example Letter

| October 4, 2012 | 0 Comments

This notice of intent to move, apartment lease termination example letter is perfect if you need to notify your landlord that you are moving out. Normally tenants are required to give notice a particular amount of time (usually 30 days) before moving out, and this must be done in writing. The letter needn’t be long and drawn out, though if you are terminating a lease early, you will want to state the reasons why. If such is your case, please use our Notice of Intent to Vacate an Apartment Before the End of a Lease Example Letter. If however you are moving at the agreed expiration of the lease, use this notice of intent to move, apartment lease termination example letter.

Making the Best Use of Our Notice of Intent to Move, Apartment Lease Termination Example Letter

You’ll make the best use of our notice of intent to move, apartment lease termination example letter if you first familiarize yourself with its structure and format. It is a formal business letter, and thus it is important to format it correctly. Our example is written in the block style, a widely accepted format for business correspondence.

The block style is named after the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides a professional appearance for your letter, and makes equally easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our example letter asking for insurance analysis with your own information.

Once you understand its format you can Download Our Notice of Intent to Move, Apartment Lease Termination Example Letter and edit it on your own computer using Microsoft Word or a similar program.

Our notice of intent to move, apartment lease termination example letter begins with properly formatting the address. Your name and contact information are typed first, followed by the date, the name and contact details of the reader, ending with the greeting or salutation. It should look like this:


Mr. Barry Johnston
45 Oak St.
Happy Hills, ND 420750
Tel: 612-779-7873
Email: bjohnston@email.org

November 14, 2008

Mr. Henry Moore
42 Elm St
Hot Springs, ND 420612

Dear Mr. Moore

Your letter simply needs to be straight to the point, though if you have had a good relationship with your landlord over the years, you might wish to express your regret at having to move. If not, simply say that you are terminating your lease at the date agreed to in your rental contract. You might say something like this:

It is with much regret that I must inform you of my decision to end my tenancy at 45 Oak St. on December 15, 2008 at which time I will be moving to New York. I have been transferred to my company’s New York Office to take up a new position. I appreciate your fairness and consideration whilst you’ve been my landlord and wish you the best in the future. 

If there is a real estate agent involved, you may wish to state that you are sending them a copy, and it is also at this time that you can request a reference from your landlord. Here’s how we do it in our notice of intent to move, apartment lease termination example letter:

I will send a copy of this letter to the property agents Royal Real Estate as well so that a handover and viewings can be arranged. I’d also like to ask at this time if you could please provide a letter of reference for me 

Finally, if you’d like to recommend a tenant to replace you, you can do so before signing off. Our completed notice of intent to move, apartment lease termination example letter looks like this:

Mr. Barry Johnston
45 Oak St.
Happy Hills, ND 420750
Tel: 612-779-7873
Email: bjohnston@email.org

November 14, 2008

Mr. Henry Moore
42 Elm St
Hot Springs, ND 420612

Dear Mr. Moore

It is with much regret that I must inform you of my decision to end my tenancy at 45 Oak St. on December 15, 2008 at which time I will be moving to New York. I have been transferred to my company’s New York Office to take up a new position. I appreciate your fairness and consideration whilst you’ve been my landlord and wish you the best in the future. 

I will send a copy of this letter to the property agents Royal Real Estate as well so that a handover and viewings can be arranged. I’d also like to ask at this time if you could please provide a letter of reference for me 

I would also like to recommend my colleague Mr. Bruce Morgan, a director of our firm as a replacement tenant. If that is suitable to you, please inform me so that I can arrange a meeting. 

Sincerely,

Barry Johnston

Once you are ready to compose your own letter you can Download Our Notice of Intent to Move, Apartment Lease Termination Example Letter and edit it to contain your own details.

Tips and Useful Sentences You Can Use with our Notice of Intent to Move, Apartment Lease Termination Example Letter:

  • This letter serves as written notice of my intent to vacate my apartment on…
  • If you placed a security deposit, inform your landlord that you expect to receive it back.
  • Make a copy of your letter and send it to the real estate agent if one is involved.

Category: Apartment Lease Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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