Notice of Intent to Move Before the End of a Lease Example Letter

| October 5, 2012 | 0 Comments

This notice of intent to move before the end of a lease example letter can be extremely useful if you have to move suddenly. Ending a lease early can be a complicated task. Some landlords might be understanding and willingly cooperate, but others could attempt to hold you to terms of the lease. In such a case you might incur expensive penalties, possibly amounting to several months’ worth of rent. If you can present a good case however there is a chance that you might be able to renegotiate the terms. Ensure the maximum chance of success by using our notice of intent to move before the end of a lease example letter.

Making the Best Use of Our Notice of Intent to Move Before the End of a Lease Example Letter 

You’ll make the best use of our notice of intent to move before the end of a lease example letter if you first understand its structure and format. It is a requirement that, as a formal business letter, it is formatted correctly. Our example is written in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks.” Each block is then separated by a space and justified to the left margin of the page. This gives your letter a professional appearance, and makes it equally easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our example letter asking for insurance analysis with your own information.

Once you understand its format you can Download Our Notice of Intent to Move Before the End of a Lease Example Letter and edit it on your own computer using Microsoft Word or a similar program.

Our notice of intent to move before the end of a lease example letter begins with formatting the address correctly. You first type your name and contact information, then the date, followed by the name and contact details of the reader, and finally ending with the greeting or salutation. It should look like this:


Mr. John Smith
29 Maple St.
Beaverton, IL 300700
Tel: 702-523-4473
Email: jsmoth@email.org

November 13, 2006

Mr. Joshua Jacobs
77 Sunset Lane
Beverton, IL 300700

Dear Mr. Jacobs,

The first thing we try to accomplish in the body of our notice of intent to move before the end of a lease example letter is to let the landlord know the purpose of the letter, that done, you can relate the reasons for doing so. Here is one way you could do that:

I am writing to inform you that I require an early termination to my lease on the property at 29 Maple St. This is largely because of the continued deterioration of the quality of life at this residence. I do acknowledge that you have always been understanding and cooperative, but the fact remains that the dwelling continues to be unsafe and uncomfortable due to the continued leaks from the plumbing.

Once you have let the landlord know the purpose of your letter and the reasons for your desire to terminate the lease, you need to make the case for not being subject to penalties. You will be more successful if you are understanding and offer to cooperate by accommodating appointments for viewing etc. You can also at this time let the landlord know when you would like to terminate the lease. You might say something like:

I would like to end the lease without penalty on November 30, 2006. I ensure you of my full cooperation in showing the apartment during this period in order to expedite its immediate rental and to help you to avoid any financial losses. I hope that my regular payment history and good-standing account is sufficient evidence of my sincerity and continued accountability.

Finally, you should thank the landlord and request an answer as soon as possible. Our completed notice of intent to move before the end of a lease example letter thus looks like this:

Mr. John Smith
29 Maple St.
Beaverton, IL 300700
Tel: 702-523-4473
Email: jsmoth@email.org

November 13, 2006

Mr. Joshua Jacobs
77 Sunset Lane
Beaverton, IL 300700

Dear Mr. Jacobs,

I am writing to inform you that I require an early termination to my lease on the property at 29 Maple St. This is largely because of the continued deterioration of the quality of life at this residence. I do acknowledge that you have always been understanding and cooperative, but the fact remains that the dwelling continues to be unsafe and uncomfortable due to the continued leaks from the plumbing.

I would like to end the lease without penalty on November 30, 2006. I ensure you of my full cooperation in showing the apartment during this period in order to expedite its immediate rental and to help you to avoid any financial losses. I hope that my regular payment history and good-standing account is sufficient evidence of my sincerity and continued accountability.

I appreciate the attempts you have made to remedy the situation, but the problems continue to persist, and I can no longer allow myself or my family being put at risk. I would appreciate if you would let me know of your acceptance to my request as soon as possible.

Sincerely,

John Smith

Once you are ready to compose your own letter you can Download Our Notice of Intent to Move Before the End of a Lease Example Letter and edit it to contain your personal details.

Tips and Useful Sentences You Can Use with our Notice of Intent to Move Before the End of a Lease Example Letter:

  • This letter serves as written notice of my intent of an early end to my lease on…(date)
  •  Have a real estate lawyer or solicitor examine your letter to ensure it is legally sound before sending it.
  • Any problems with an amicable resolution should be forwarded to the Better Business Bureau or equivalent in your area.

Category: Apartment Lease Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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