Notice of Intent to Vacate an Apartment Before the End of a Lease Example Letter

| October 7, 2012 | 0 Comments

This notice of intent to vacate an apartment before the end of a lease example letter can be very helpful if you need to suddenly move. Ending a lease early however can be a tricky thing. Though some landlords may be understanding and cooperate willingly, others may try to hold you to the lease. Penalties for ending a lease early can be harsh, sometimes costing the tenant several months rent. If you have a good case however, such as if the landlord has been neglectful of requests for maintenance etc, or breached the lease in some other way, your chances of getting out relatively unscathed are increased. To make sure of your greatest chance of success, use our non-threatening, but stern notice of intent to vacate an apartment before the end of a lease example letter.

Making the Best Use of Our Notice of Intent to Vacate an Apartment Before the End of a Lease Example Letter

You’ll make the best use of our notice of intent to vacate an apartment before the end of a lease example letter by first familiarizing yourself with its structure and format. Due to it being a formal business letter, it is important to format it correctly. Our example is written in the block style, a widely accepted format for business correspondence.

The block style is named after the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides a professional appearance for your letter, and makes equally easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our example letter asking for insurance analysis with your own information.

Once you understand its format you can Download Our Notice of Intent to Vacate an Apartment Before the End of a Lease Example Letter and edit it on your own computer using Microsoft Word or a similar program.

Our notice of intent to vacate an apartment before the end of a lease example letter starts by correctly formatting the address. Your name and contact information are typed first, followed by the date, the name and contact details of the reader, ending with the greeting or salutation. It should look like this:


Mr. John Stubbs
29 Loud Lane
Hampton, ND 420750
Tel: 602-579-2273
Email: jstubbs@email.org

March 14, 2009

Mr. Jacob Alexander
99 Windy Way
Hampton, ND 420612

Dear Mr. Alexander

The first thing we do in the body of our notice of intent to vacate an apartment before the end of a lease example letter is to inform the landlord of the purpose of the letter. Once informing them of your desire to end the lease, you can state the specific reasons for doing so. Here is one approach you could take:

I am writing you to request an early termination of my lease with you for the property at 29 Loud Lane, Hampton. This is due to the continued dissatisfaction with the quality of life provided at this residence. Though you have always been cooperative and understanding, as have the apartment management team, the fact remains that the residence remains below standard, especially due to the noises generated by neighboring units. 

My continued complaints, and additionally those of other tenants, of prohibited conduct as stated in section 2, Paragraphs 5-9h of the Apartment Lease Contract have had no affect on the situation nor has the provided the “peace and quiet enjoyment” it is committed to providing as per Section 7 an the Apartment Rules and Regulations.

Once you have stated your intent and your reasons for it, you must make the case for not incurring any penalties. You will have more success if you offer to cooperate by making the apartment or house available for viewing, and again reiterating that you have no problems with the landlord personally. We do so in our notice of intent to vacate an apartment before the end of a lease example letter like this:

It is my desire to be released from my current lease without penalty on March 31, 2009. I guarantee my full cooperation in showing the apartment during the remaining period in order to facilitate its immediate rental and to save you from any financial losses. I hope that my punctual and regular payment history and good-standing account is a sufficient indicator of my continued accountability and sincerity.

Finally, thank the landlord once again and request an answer. Our completed notice of intent to vacate an apartment before the end of a lease example letter thus looks like this:

Mr. John Stubbs
29 Loud Lane
Hampton, ND 420750
Tel: 602-579-2273
Email: jstubbs@email.org

March 14, 2009

Mr. Jacob Alexander
99 Windy Way
Hampton, ND 420612

Dear Mr. Alexander

I am writing you to request an early termination of my lease with you for the property at 29 Loud Lane, Hampton. This is due to the continued dissatisfaction with the quality of life provided at this residence. Though you have always been cooperative and understanding, as have the apartment managing team, the fact remains that the residence remains below standard, especially due to the noises generated by neighboring units. 

Our continued complaints, and additionally those of other tenants, of prohibited conduct as stated in section 2, Paragraphs 5-9h of the Apartment Lease Contract have had no affect on the situation nor has the provided the “peace and quiet enjoyment” it is committed to providing as per Section 7 an the Apartment Rules and Regulations.

It is my desire to be released from my current lease without penalty on March 31, 2009. I guarantee my full cooperation in showing the apartment during the remaining period in order to facilitate its immediate rental and to save you from any financial losses. I hope that my punctual and regular payment history and good-standing account is a sufficient indicator of my continued accountability and sincerity.

Again, I appreciate all of your attempts to alleviate my dissatisfaction and remedy the situation, but have decided that it is in both our best interests for me to vacate the apartment. Please let me know the feasibility of my request and if there is anything I can do to make the process proceed smoothly and to your satisfaction.

Sincerely,

John Stubbs

Once you are ready to compose your own letter you can Download Our Notice of Intent to Vacate an Apartment Before the End of a Lease Example Letter and edit it to contain your personal details.

Tips and Useful Sentences You Can Use with our Notice of Intent to Vacate an Apartment Before the End of a Lease Example Letter:

  • This letter serves as written notice of my intent to end my lease early on…(date)
  •  Have a real estate lawyer check your letter for legalities before sending it.
  • If you have trouble finding an amicable resolution, contact the Better Business Bureau or equivalent in your area.

Category: Apartment Lease Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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