Request for References About a Landlord Example Letter

| October 8, 2012 | 0 Comments

Our request for references about a landlord example letter can be used find out a bit about the person you will be renting your apartment or house from. When you enter into a rental agreement or lease, you are entering into a potentially long term relationship with the landlord. In such a case it is important to know a bit about them, especially how they respond to maintenance requests and how they generally treat their tenants. To ask for a reference from the existing tenants is the best way to do so; the easiest way to do it is to use our request for references about a landlord example letter.

Making the Best Use of Our Request for References About a Landlord Example Letter

You’ll make the best use of our request for references about a landlord example letter if you first familiarize yourself with its structure and format. As it is a formal business letter, it should be formatted accordingly. Our example is formatted in the block style, a widely accepted format for business correspondence.

The block style is named after the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides a professional appearance for your letter, and makes it equally easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our request for references about a landlord example letter with your own information.

Once you understand its format you can Download Our Request for References About a Landlord Example Letter and edit it on your own computer using Microsoft Word or a similar program.

Our request for references about a landlord example letter begins with correctly formatting the address. You first type your name and contact information, followed by the date, the name, and contact details of the reader, and finally the greeting or salutation. It should look like this:


Mr. John Stevens
25 Butterfly Blvd.
Montpelier, VT 007640
Tel: 412-559-6795
Email: jstevens@email.org

September 7, 2005

Mr. Mark Masterson
17 Brown St.
Montpelier, VT 007640

Dear Mr. Masterson,

The first thing we do in the body of our request for references about a landlord example letter is to introduce ourselves to the person we are requesting the reference from. Most likely in your case it is the present tenant, who you most likely do not know. Keep the tone formal and polite, and let them know that you are considering renting the premises once they move out. You might say something like:

My name is John Stevens and I am considering taking over the lease at 17 Brown St. when you move out on September 30, 2005. 

After your short and simple introduction, you clearly state the purpose of your letter like so:

I would like to know if during your time at the property the landlord Mr. Henry James has:

  • Maintained the premises and responded promptly to any maintenance requests due to normal wear and tear.
  • Allowed your reasonable enjoyment of the premises without interference.
  • Provided a reasonable supply of water, electricity, gas and other utility services.

Once you’ve requested your reference, simply thank the person, ask them if there are any details you should know before you sign the lease, and provide them with a means to contact you. Our completed request for references about a landlord example letter looks like this:

Mr. John Stevens
25 Butterfly Blvd.
Montpelier, VT 007640
Tel: 412-559-6795
Email: jstevens@email.org

September 7, 2005

Mr. Mark Masterson
17 Brown St.
Montpelier, VT 007640 

Dear Mr. Masterson,

My name is John Stevens and I am considering taking over the lease at 17 Brown St. when you move out on September 30, 2005. 

I would like to know if during your time at the property the landlord Mr. Henry James has:

  • Maintained the premises and responded promptly to any maintenance requests due to normal wear and tear.
  • Allowed your reasonable enjoyment of the premises without interference.
  • Provided a reasonable supply of water, electricity, gas and other utility services.

Thank you for taking the time answer my questions and I would appreciate if you could let me know if there are any other details about the property or landlord that I should be aware of. If so please feel free to contact me at the telephone number provided above at any time after 6pm.

Regards,

John Stevens

Once you are ready to compose your own letter you can Download Our Request for References About a Landlord Example Letter and edit it to contain your personal details.

Tips and Useful Sentences You Can Use with our Request for References About a Landlord Example Letter:

  • I would like to know if during your tenancy you have filed any judgments or complaints about your current landlord Mr. Smith
  •  Could you please provide me with a professional and character reference for your landlord Mr. Smith?
  • Ask the landlord themselves for references from previous tenants.

Category: Apartment Lease Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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