Detailed Sample Letter Requesting a Copy of a Cleared Check

| October 9, 2012 | 0 Comments

Our sample letter requesting a copy of a cleared check can be used to verify that a check you issued has been cashed. Different banks have different policies regarding the issuance of check copies, but once a check has cleared they normally will provide you with a certified copy on request. Though this will involve a small fee, usually one to three dollars, it is worth the peace of mind it provides. The more detailed the information you provide, the faster you will receive your copy. To ensure you send your bank a detailed request, use our sample letter requesting a copy of a cleared check.

Making the Best Use of Our Sample Letter Requesting a Copy of a Cleared Check

You’ll make the best use of our sample letter requesting a copy of a cleared check by first understanding its structure and format. As it is a formal business letter, it should be formatted accordingly. Our example is formatted in the block style, a widely accepted format for business correspondence.

The block style is named after the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides a professional appearance for your letter, and makes it equally easy to edit. With a bit of cutting and pasting you can efforlessly replace the contents of our sample letter requesting a copy of a cleared check with your own information.

Once you understand its format you can Download Our Sample Letter Requesting a Copy of a Cleared Check and edit it on your own computer using Microsoft Word or a similar program.

We begin our sample letter requesting a copy of a cleared check by correctly formatting the address. You first type your name and contact information, followed by the date, the name, and contact details of the reader, and finally the greeting or salutation. It should look like this:


Mrs. Jane Doe
74 Court St.
Lancaster, VT 001430
Tel: 417-659-2795
Email: jdoe@email.org

July 27, 2008

Bank of Lancaster
Customer Care Department
202 Main St.
Lancaster, VT 002530

Dear Sir/Madam,

The first thing we do in the body of our sample letter requesting a copy of a cleared check is to inform the customer care department about the nature of our letter. It can be done simply like so:

I am writing to request a copy of a cleared check on my account #21-4445579. 

You can the provide further information such as; the date the check was deposited, the exact amount of the check and any other pertinent information that will help to speed up the process and save on any research fees that the bank might charge. Our completed request for references about a landlord example letter looks like this:

Mrs. Jane Doe
74 Court St.
Lancaster, VT 001430
Tel: 417-659-2795
Email: jdoe@email.org

July 27, 2008

Bank of Lancaster
Customer Care Department
202 Main St.
Lancaster, VT 002530

Dear Sir/Madam,

I am writing to request a copy of a cleared check on my account #21-4445579. 

The number of the check is #0014, written on May 14, 2008 and issued to a Mr. Brian O’Sullivan. I would appreciate if you could forward me the copy as soon as possible to the mailing address above.

If you require any further information, please feel free to contact me at the telephone number provided.

Sincerely,

Jane Doe

Once you are ready to compose your own letter you can Download Our Sample Letter Requesting a Copy of a Cleared Check and edit it to contain your personal details.

Tips and Useful Sentences You Can Use with our Sample Letter Requesting a Copy of a Cleared Check:

  • Provide as much relevant information to speed up the process.
  •  Follow up with a phone call if you haven’t received your copy within a reasonable period of time.
  • Check your bank’s website for specific instructions as to how to order a certified copy from them.

Category: Banking Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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