Authoritative Sample Letter Requesting the Status and Payment of a Rebate

| October 10, 2012 | 0 Comments

Our sample letter requesting the status and payment of a rebate can be used to inquire about the status of a rebate that you have qualified for. Many companies offer rebates as an incentive to purchase their products, but they are not always issued automatically. Often a customer must fill out paper work that must be cleared before they receive the rebate at a later date. Sometimes the rebate is issued as a check and mailed to the customer, and occasionally a company will arrange to have the rebate deposited directly into their account. If you have applied for a rebate and haven’t received it within 30 fays, requests a status update by using our sample letter requesting the status and payment of a rebate.

Making the Best Use of Our Sample Letter Requesting the Status and Payment of a Rebate

You’ll make the best use of our sample letter requesting the status and payment of a rebate by first understanding its structure and format. Because it is a formal business letter, it should be formatted accordingly. Our example is formatted in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides your letter with a professional appearance, and makes it equally easy to edit. With a bit of cutting and pasting you can speedily replace the contents of our sample letter requesting the status and payment of a rebate with your own information.

Once you understand its format you can Download Our Sample Letter Requesting the Status and Payment of a Rebate and edit it on your own computer using Microsoft Word or a similar program.

We begin our sample letter requesting the status and payment of a rebate by correctly formatting the address. You first type your name and contact information, followed by the date, the name, and contact details of the reader, and finally the greeting or salutation. It should look like this:


Mrs. Mary Smith
45 Constitution Ave.
Colorado Springs, CO 201200
Tel: 513-659-8756
Email: msmith@email.org

June 2, 2006

Action Automobiles
Accounts Department
41 E. Boulder St.
Colorado Springs, CO 201210

Dear Sir/Madam,

The first thing we do in the body of our sample letter requesting the status and payment of a rebate is to inform the customer care department about the nature of our letter. It can be done simply like so:

I am writing to request a status update regarding a rebate I qualified and applied for with your company. 

Once you’ve made the point of your letter clear, you can provide the company with the necessary details. The more information you give them, the easier it will be for them to investigate, and consequently, the faster you’ll receive your update. Include the date, time, and location of your purchase, the product you purchased, and any other pertinent information, including documents that support your claim. Here’s how we do it in our sample letter requesting the status and payment of a rebate.

On April 30, 2006, I purchased an Action ATV at your premises at 41 E. Boulder St. in Colorado Springs. I paid in full for my purchase and filled out and submitted the accompanying application for a rebate at that time. I have enclosed copies of my bill of sale, and the rebate application documents.   

Once you’ve provided the company with the details of your purchase and provided proof thereof, you simply state that you have not yet received your rebate and would like a status update. Our completed sample letter requesting the status and payment of a rebate thus looks like this:

Mrs. Mary Smith
45 Constitution Ave.
Colorado Springs, CO 201200
Tel: 513-659-8756
Email: msmith@email.org

June 2, 2006

Action Automobiles
Accounts Department
41 E. Boulder St.
Colorado Springs, CO 201210

Dear Sir/Madam,

I am writing to request a status update regarding a rebate I qualified and applied for with your company. 

On April 30, 2006, I purchased an Action ATV at your premises at 41 E. Boulder St. in Colorado Springs. I paid in full for my purchase and filled out and submitted the accompanying application for a rebate at that time. I have enclosed copies of my bill of sale, and the rebate application documents.   

It has been over 30 days since I submitted the paperwork for a rebate on my purchase but have still not received the $600 that was offered by Action Automobiles at the time of purchase.

Could you please confirm receipt of my rebate application and inform me when I can expect payment?

Sincerely,

Mary Smith

Once you are ready to compose your own letter you can Download Our Sample Letter Requesting the Status and Payment of a Rebate and edit it to contain your personal details.

Tips and Useful Sentences You Can Use with our Sample Letter Requesting the Status and Payment of a Rebate:

  • Provide the company with as much relevant information as you can in order to speed up the process.
  •  Attach copies of supporting documentation such as your bill of sale and rebate application to your letter.
  • Make sure you allow the company a reasonable amount of time, usually 30 days, before writing for a status update.

Category: Rebate Request Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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