Transmittal of a Signed Lease and Security Deposit Sample Letter

| October 13, 2012 | 0 Comments

Our transmittal of a signed lease and security deposit sample letter can be used to confirm to a landlord that you have signed the lease for a new apartment, and have deposited the required funds in their account. Writing a letter confirming such provides you with documented evidence that you have taken the required action requested by the landlord. In composing your letter you’ll want to include as much detail about the transactions as possible. This will include account numbers, amounts deposited, and the date the deposit was made. To ensure you write an effective letter that will serve as written proof of your compliance with the initial terms of your lease, use our transmittal of a signed lease and security deposit sample letter.

Making the Best Use of Our Transmittal of a Signed Lease and Security Deposit Sample Letter

You’ll make the best use of our transmittal of a signed lease and security deposit sample letter if you first understand its structure and format. As it is a formal business letter, it should be formatted appropriately. Our example is formatted in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides your letter with a professional appearance, and makes it equally easy to edit. With a bit of cutting and pasting you can speedily replace the contents of our transmittal of a signed lease and security deposit sample letter with your own information.

Once you understand its format you can Download Our Transmittal of a Signed Lease and Security Deposit Sample Letter and edit it on your own computer using Microsoft Word or a similar program.

We begin our transmittal of a signed lease and security deposit sample letter by correctly formatting the address. Your name and contact information are typed first, followed by the date, the name, and contact details of the reader, and finally the greeting or salutation. It should look like this:


Mr. Michael Fullerton
72 Yale Blvd. SE
University Heights
Albuquerque, NM 17-0059
Tel: 414-555-7799
Email: mfullerton@email.com

November 3, 2008

Mr. Stan Chandler
4 Propps Dr. NE
Albuquerque, NM 17-2009

Dear Mr. Chandler,

The first thing we do in the body of our transmittal of a signed lease and security deposit sample letter is to inform the landlord that we have signed and enclosed the lease with our letter. Be sure to include the name and/or address of the property. It can be done simply like this:

Please find enclosed the signed lease for the apartment at 24 Moon St. NE in Conchas Park which I will take occupancy of on November 15, 2008.

After letting the landlord know that the signed lease is enclosed in your letter, notify them that you have deposited the relative security deposit and required rent into their account. Be sure to include the date that you transferred the money, and the account number and bank branch to which you transferred it.

Doing so will provide you with back-up documentation, and allow the landlord to correct any errors. You don’t want to deposit the money into the wrong account! Here’s one way which you could do that:

I have transferred the security deposit in the amount of $750, which according to the lease you will deposit in an interest bearing account, as well as the first and last months rent in the total of $1500 into your account #1001-257649 at the Bank of New Mexico branch at 27 Broadway Blvd. NE. The transfer was made today, November 3, 2008 at 1pm. Please let me know when and if you receive the monies.  

Finally, let the landlord know that you are excited about moving in to the apartment, and state that you are looking forward to a mutually beneficial relationship. Our completed transmittal of a signed lease and security deposit sample letter looks like this:

Mr. Michael Fullerton
72 Yale Blvd. SE
University Heights
Albuquerque, NM 17-0059
Tel: 414-555-7799
Email: mfullerton@email.com

November 3, 2008

Mr. Stan Chandler
4 Propps Dr. NE
Albuquerque, NM 17-2009

Dear Mr. Chandler,

Please find enclosed the signed lease for the apartment at 24 Moon St. NE in Conchas Park which I will take occupancy of on November 15, 2008.

I have transferred the security deposit in the amount of $750, which according to the lease you will deposit in an interest bearing account, as well as the first and last months rent in the total of $1500 into your account #1001-257649 at the Bank of New Mexico branch at 27 Broadway Blvd. NE. The transfer was made today, November 3, 2008 at 1pm. Please let me know when and if you receive the monies. 

I am very excited about taking up residence in Conchas Park, and look forward to a long-standing mutually beneficial relationship with you.

Many Regards,

Michael Fullerton

Once you are ready to compose your own letter you can Download Our Transmittal of a Signed Lease and Security Deposit Sample Letter and edit it to contain your personal details.

Tips and Useful Sentences You Can Use with our Transmittal of a Signed Lease and Security Deposit Sample Letter:

  • I have included a check #0001 in the amount of (amount) for the security deposit, and another check #0002 for in the amount of (amount) for the first and last month’s rent.
  •  If paying by check, keep copies for yourself in case you need to refer to them in the future.
  • Make sure you sign the lease before enclosing it in your letter!

Category: Apartment Lease Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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