Excellent Acceptance of a Bid for a Family Event Example Letter

| October 18, 2012 | 0 Comments

Our acceptance of a bid for a family event example letter can be used to confirm your acceptance of a bid from a catering company. When writing your acceptance letter, be sure to confirm the details of your event, as this will ensure that there are no misunderstandings about exactly what the company is required to provide. After reviewing the bids, announce your choice of companies by using our acceptance of a bid for a family event example letter.

Making the Best Use of Our Acceptance of a Bid for a Family Event Example Letter

You’ll make the best use of our acceptance of a bid for a family event example letter by first understanding its structure and format. As it is a formal business letter, it should be formatted appropriately. Our example is formatted in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides your letter with a professional appearance, and makes it equally easy to edit. With a bit of cutting and pasting you can speedily replace the contents of our acceptance of a bid for a family event example letter with your own details.

Once you understand its format you can Download Our Acceptance of a Bid for a Family Event Example Letter and edit it on your own computer using Microsoft Word or a similar program.

We begin our acceptance of a bid for a family event example letter by correctly formatting the address. Your name and contact information are typed first, followed by the date, the name, and contact details of the reader, and finally the greeting or salutation. It should look like this:


Mrs. Julia Black
22 West Southern Ave
Phoenix, AZ 600124
Tel: 314-993-8878
Email: jblack@email.com

November 14, 2009

Ms. Angela Murphy
Creative Cuisine Catering Co.
9 N. 44th St.
Phoenix, AZ 600135

Dear Ms. Murphy,

The first thing we do in the body of our acceptance of a bid for a family event example letter is to inform the caterer that they have been selected to service our event. We do so simply like this:

I am happy to inform you that we have accepted your bid to provide staffing and catering services for the family reunion in my home at 4pm on December 1. 

The next thing you should do is confirm the details of your requirements. You should advise the caterer of any changes to the menu or to the amount of people attending your event. This will give them the opportunity to make any amendments to their bid. You can do so like this:

Could you please prepare a final contract based on the selections I have made on the attached order form? Although we will provide all of the alcohol for the event; we require the services of a bartender and servers for both the pre-dinner reception and the dinner service itself.

It is also wise to ask the company for proof of workers compensation, liability insurance, and state or city health department licenses. Our completed acceptance of a bid for a family event example letter looks like this:

Mrs. Julia Black
22 West Southern Ave
Phoenix, AZ 600124
Tel: 314-993-8878
Email: jblack@email.com

November 14, 2009

Ms. Angela Murphy
Creative Cuisine Catering Co.
9 N. 44th St.
Phoenix, AZ 600135

Dear Ms. Murphy,

I am happy to inform you that we have accepted your bid to provide staffing and catering services for the family reunion in my home at 4pm on December 1. 

Could you please prepare a final contract based on the selections I have made on the attached order form? Although we will provide all of the alcohol for the event; we require the services of a bartender and servers for both the pre-dinner reception and the dinner service itself.

I will also need you to supply proof of current workers compensation and liability insurance, and additionally copies of state and local health department certification.

Sincerely,

Julia Black

Once you’re ready to compose your own letter you can Download Our Acceptance of a Bid for a Family Event Example Letter and edit it to contain your personal information.

Tips and Useful Sentences You Can Use with our Acceptance of a Bid for a Family Event Example Letter:

  • Do a background check on any caterers before inviting them to submit a bid.
  •  Be specific as to exactly what food, beverages, services you require, and the number of guests that will attend your event.
  • Examine any contract thoroughly before signing it to ensure it only includes the items you require.

Category: Follow Up on Bids Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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