Strategic Sample Letter Responding to Bid on Purchase of a New Car

| October 19, 2012 | 0 Comments

Our sample letter responding to a bid on the purchase of a new car can be used to inform an automobile dealer that you have received their bid for the purchase of a new car. Before you but a new automobile, it is wise to request a bid from several dealers. This will provide you with a good overview of the price range of the particular vehicle, as well as furnish you with the best possible price. Be sure to be specific about the model of the car and any accessories you want or don’t need in your original bid to ensure the quote you get is accurate. Once you receive your bids you can respond by using our sample letter responding to a bid on the purchase of a new car.

Making the Best Use of Our Sample Letter Responding to Bid on Purchase of a New Car

You’ll make the best use of our sample letter responding to a bid on the purchase of a new car if you first have knowledge of its structure and format. As it is a formal business letter, it should be formatted appropriately. Our example is formatted in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides your letter with a professional appearance, and makes it equally easy to edit. With a bit of cutting and pasting you can speedily replace the contents of our sample letter responding to a bid on the purchase of a new car with your own details.

Once you understand its format you can Download Our Sample Letter Responding to Bid on Purchase of a New Car and edit it on your own computer using Microsoft Word or a similar program.

We begin our sample letter responding to a bid on the purchase of a new car by properly formatting the address. Your name and contact information are typed first, followed by the date, the name, and contact details of the reader, and finally the greeting or salutation. It should look like this:


Mr. Ron Marks
16 Conner St.
Detroit, MI 01-77749
Tel: 815-289-4476
Email: ronmarks@email.com

April 17, 2004

Mr. James Harris
Sales Manager
Awesome Automobiles
4 Buchanan St.
Detroit, MI 01-07549

Dear Mr. Harris,

The first thing we do in the body of our sample letter responding to a bid on the purchase of a new car is to let the dealer know that we received their bid. You can do so simply like this:

Thank you for your bid regarding the sale of a 2011 Chrysler Silver Salon. 

Depending on whether you are happy with the bid or not, you can inform the dealer that you are either pleased to go through with the sale, detail your reasons for not doing so, or request further information. You might say something like this:

The model you are proposing to sell however is very different from the one I asked about in my initial inquiry. I am not interested in a four-wheel-drive model, and do not require fabric or paint protection, an expensive GPS system, or an updated alarm service. 

Once you have informed the dealer about what you like or dislike about their bid, you can let them know what additional information you require, if any. Our completed sample letter responding to a bid on the purchase of a new car looks like this:

Mr. Ron Marks
16 Conner St.
Detroit, MI 01-77749
Tel: 815-289-4476
Email: ronmarks@email.com

April 17, 2004

Mr. James Harris
Sales Manager
Awesome Automobiles
4 Buchanan St.
Detroit, MI 01-07549

Dear Mr. Harris,

Thank you for your bid for the sale of a 2011 Chrysler Silver Salon. 

The model you are proposing to sell however is very different from the one I asked about in my initial inquiry. I am not interested in a four-wheel-drive model, and do not require fabric or paint protection, an expensive GPS system, or an updated alarm service. 

I have attached another copy of the specifications regarding the model I am interested in purchasing. If you are interested in submitting an updated bid, please respond in writing to the above address or by e-mail to ronmarks@email.com by no later than 5 p.m. on Friday, April 30.

Sincerely,

Ron Marks

Once you’re ready to compose your own letter you can Download Our Sample Letter Responding to Bid on Purchase of a New Car and edit it to contain your personal information.

Tips and Useful Sentences You Can Use with our Sample Letter Responding to Bid on Purchase of a New Car:

  • Be as specific as possible about the type of automobile you’re interested in.
  •  Don’t fall into the trap of purchasing unnecessary and expensive add-ons if you don’t need them.
  • Request a bid is submitted in writing or by email so that you have documented evidence of the dealers quote.

Category: Follow Up on Bids Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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