Simple and Straightforward Sample Letter Seeking Bids from a Landscaping Company

| October 20, 2012 | 0 Comments

Our sample letter seeking bids from a landscaping company can be used to solicit bids for the maintenance of your property from a variety of contractors. It is always best to get as many bids as possible when hiring a landscaper. Landscaping is a competitive business, and asking for bids will help you to get the best possible price. Don’t always accept the lowest bid however, as reputation is equally as important. Do a bit of research first to find the landscaping companies who have the best reputation in your area, then once you are ready to ask for bits, do so using our sample letter seeking bids from a landscaping company.

Making the Best Use of Our Sample Letter Seeking Bids from a Landscaping Company

You’ll make the best use of our sample letter seeking bids from a landscaping company if you first gain knowledge of its structure and format. As it is a formal business letter, it should be formatted appropriately. Our example is formatted in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides your letter with a professional appearance, and makes it equally easy to edit. With a bit of cutting and pasting you can speedily replace the contents of our sample letter seeking bids from a landscaping company with your own details.

Once you understand its format you can Download Our Sample Letter Seeking Bids from a Landscaping Company and edit it on your own computer using Microsoft Word or a similar program.

We begin our sample letter seeking bids from a landscaping company with the correct formatting of the address. Your name and contact information are typed first, followed by the date, the name, and contact details of the reader, and finally the greeting or salutation. It should look like this:


Mr. David Jones
24 Milton St.
San Diego, CA 01-00129
Tel: 813-378-4450
Email: djones@email.com

February 17, 2001

Mr. Donald Scott
Bay Park Landscaping
22 Claremont Dr.
San Diego, CA 01-10120

Dear Mr. Scott,

The first thing we do in the body of our sample letter seeking bids from a landscaping company is to let them know that we are seeking bids for the maintenance of our property. Mention that you are also soliciting bids from other companies in the area, as this will ensure that you receive the most competitive bid possible. You might say something like this:

I am seeking bids from landscaping companies in the area for the monthly maintenance of my property at 24 Milton St. This will include the mowing of the lawn, trimming and weeding services, and fertilization. 

Next you can inform the contractor of the size of your property and the types of plantings you have on the premises. You might say something like this:

Our property consists of a half an acre of grass with simple plantings along the exterior of the house. We are not at this time interested in a complete modification of the landscaping. 

Finally, you can let the landscaper know that you are looking forward to their bid, invite them for a hands-on viewing of the property, and let them know when you’ll be making your decision. Our completed sample letter seeking bids from a landscaping company looks like this:

Mr. David Jones
24 Milton St.
San Diego, CA 01-00129
Tel: 813-378-4450
Email: djones@email.com

February 17, 2001

Mr. Donald Scott
Bay Park Landscaping
22 Claremont Dr.
San Diego, CA 01-10120

Dear Mr. Scott,

I am seeking bids from landscaping companies in the area for the monthly maintenance of my property at 24 Milton St. This will include the mowing of the lawn, trimming and weeding services, and fertilization. 

Our property consists of a half an acre of grass with simple plantings along the exterior of the house. We are not at this time interested in a complete modification of the landscaping. 

I look forward to receiving the bid for your company’s services. Of you would like to arrange a viewing of the property, please telephone me at the above number after 6pm on weekdays. I expect to make my decision by March 1.

Sincerely,

David Jones

Once you’re ready to compose your own letter you can Download Our Sample Letter Seeking Bids from a Landscaping Company and edit it to contain your personal information.

Tips and Useful Sentences You Can Use with our Sample Letter Seeking Bids from a Landscaping Company:

  • Be sure to a bit of background research on any landscaping companies before inviting them to submit a bid.
  •  Invite the contractor to view the property in person. This will help them to submit an accurate, detailed bid for their services.
  • Review any bid thoroughly before committing to a contract to make sure it only includes the services you require.

Category: Seeking Bids Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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