Respectful and Refined Sample Letter Requesting a Change to a Proposed Lease

| October 21, 2012 | 0 Comments

Our sample letter requesting a change to a proposed lease is excellent for requesting the alteration of terms to a rental agreement. If you are not happy about certain terms of a lease after reading it, it is customary to write a letter requesting a change to the wording. This must be done eloquently and respectfully, and you must make sure that the changes you’re requesting are reasonable. Sometimes the alteration of a few words can completely change the meaning of a phrase or sentence, even to the point of changing your legal responsibilities. To ensure you don’t fall victim to the careless wording of a lease agreement, request changes to its content using our sample letter requesting a change to a proposed lease.

Making the Best Use of Our Sample Letter Requesting a Change to a Proposed Lease

You’ll make the best use of our sample letter requesting a change to a proposed lease by first understanding its structure and format. As it is a formal business letter, it should be formatted appropriately. Our example is formatted in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides your letter with a professional appearance, and makes it equally easy to edit. With a bit of cutting and pasting you can speedily replace the contents of our sample letter requesting a change to a proposed lease with your own details.

Once you understand its format you can Download Our Sample Letter Requesting a Change to a Proposed Lease and edit it on your own computer using Microsoft Word or a similar program.

We begin our sample letter requesting a change to a proposed lease by correctly formatting the address. Your name and contact information are typed first, followed by the date, the name, and contact details of the reader, and finally the greeting or salutation. It should look like this:


Mrs. Sandra Collins
8 N. Main St.
Provo, UT 400124
Tel: 415-673-9981
Email: scollins@email.com

February 7, 2003

Mrs. Maureen Sampson
19 Canyon Rd.
Provo, UT 400014

Dear Mrs. Sampson,

The first thing we do in the body of our sample letter requesting a change to a proposed lease is to compose a friendly greeting to the landlord, stating that we enjoyed meeting them, thank them for selecting us as a tenant, and mention that you have received the . This sets a friendly tone which makes it a bit easier to suggest changes to the lease. We do so like this:

Thank you for selecting me as the new tenant for your apartment at 12 S. Canyon Ave. I loved the apartment and I enjoyed meeting you very much. I have received the proposed lease, though I do have a few questions about it. 

The next thing you should do is elaborate on your concerns. Be specific about the particular terms or wording you are concerned with by referring to numbered sections or paragraphs within the agreement. You can do so similar to this:

In Section 3, in Paragraph 2, the lease states that you have the “right to raise the rent at any time by giving 30 days notice.” I would prefer a one year committal to an agreed upon amount. 

Secondly the lease states in Section 5, Paragraph 3, that I will be held responsible for any damage caused by frozen pipes. I agree that it is my responsibility to maintain a proper of heating while residing at the premises, and I most certainly will do so. I only ask that we make a minor change to the wording to include the words; unless the freezing of the pipes is caused by a heating system failure.”

Finally thank the landlord for considering the amendments, ask if they are acceptable, and offer to meet or speak with them about them if they desire. Our completed sample letter requesting a change to a proposed lease looks like this:

Mrs. Sandra Collins
8 N. Main St.
Provo, UT 400124
Tel: 415-673-9981
Email: scollins@email.com

February 7, 2003

Mrs. Maureen Sampson
19 Canyon Rd.
Provo, UT 400014

Dear Mrs. Sampson,

Thank you for selecting me as the new tenant for your apartment at 12 S. Canyon Ave. I loved the apartment and I enjoyed meeting you very much. I have received the proposed lease, though I do have a few questions about it. 

In Section 3, in Paragraph 2, the lease states that you have the “right to raise the rent at any time by giving 30 days notice.” I would prefer a one year committal to an agreed upon amount. 

Secondly the lease states in Section 5, Paragraph 3, that I will be held responsible for any damage caused by frozen pipes. I agree that it is my responsibility to maintain a proper of heating while residing at the premises, and I most certainly will do so. I only ask that we make a minor change to the wording to include the words; unless the freezing of the pipes is caused by a heating system failure.”

Thank you for considering these amendments. If you wish to confirm the changes or speak with me further about them, you may call me on 415-673-9981 after 6pm weekdays, or I would be happy to meet with you in person to sign or discuss an amended agreement.

Sincerely,

Sandra Collins

Once you’re ready to compose your own letter you can Download Our Sample Letter Requesting a Change to a Proposed Lease and edit it to contain your personal information.

Tips and Useful Sentences You Can Use with our Sample Letter Requesting a Change to a Proposed Lease:

  • Read your lease carefully before signing it to avoid falling prey to incorrect or un-careful wording.
  •  Suggest any changes in a respectful, diplomatic way. Avoid using confrontational phrases such as; “this is stupid,” or “you don’t have the right to ask this”.
  • If you’re unsure about the legality of your lease or the wording you wish to implement, have it examined by a competent and qualified real estate attorney.

Category: Apartment Lease Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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