Sharp and Savvy Sample Letter Asking a New Car Dealer to Bid for Your Business

| October 22, 2012 | 0 Comments

Our sample letter asking a new car dealer to bid for your business can be used to attract competitive offers on a car from several dealers at once. When you’re in the market for a car, it is wise to approach several dealers in the area to place a bid on the automobile you’re interested in. Let each dealer know you have invited other dealers in the area to bid on your business. This will encourage competition and give you the best chance of securing the best possible deal on the car of your choice. To make a professional impression and show that you have done your homework, do so using our sample letter asking a new car dealer to bid for your business.

How to Best Use of Our Sample Letter Asking a New Car Dealer to Bid for Your Business

You’ll make the best use of our sample letter asking a new car dealer to bid for your business by first understanding its structure and format. As it is a formal business letter, it should be formatted appropriately. Our example is formatted in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides your letter with a professional appearance, and makes it equally easy to edit. With a bit of cutting and pasting you can speedily replace the contents of sample letter asking a new car dealer to bid for your business with your own details.

Once you understand its format you can Download Our Sample Letter Asking a New Car Dealer to Bid for Your Business and edit it on your own computer using Microsoft Word or a similar program.

We begin our sample letter asking a new car dealer to bid for your business by correctly formatting the address. Your name and contact information are typed first, followed by the date, the name, and contact details of the reader, and finally the greeting or salutation. It should look like this:


Mr. Ken Parker
29 Harbor Rd.
Baltimore, MD 413009
Tel: 314-978-5960
Email: kparker@email.com

April 23, 2009

Mr. Alan Slick
Al’s Autos
1001 Main St.
Baltimore, MD 412007

Dear Mr. Slick,

The first thing we want to accomplish in the body of our sample letter asking a new car dealer to bid for your business is to let the dealer know that we are in the market for a new car, and we’d like them to make an offer. We do so simply like this:

I am interested in purchasing a new car, and would like to offer your dealership the opportunity to provide me with a bid. 

Once informing the dealer that we would like them to make an offer, we need to provide them with as much information as possible so they can give us the most accurate bid they can. This will include model make and number, any extras we’re interested, or not interested in, and any other relevant information. Here’s how to do so:

I am interested in purchasing a 2009 Daihatsu 4WD XLT. I have attached a printout from Daihatsu’s Web site that portrays a model kitted out with all of the equipment and extras I want. I wish to be clear that I have no interest in any additional extras such as undercoating, pin-striping, or special alloy wheels. Color is not completely important, though my preference would be for silver, black, or red.

One final, essential element of the bid: I will not accept a vehicle that has a dealer’s logo fixed to the body of the automobile.

The next thing we do in the body of our sample letter asking a new car dealer to bid for your business is to let them know we have done our homework and researched prices and other facts about the model, and let them know the price range we expect the bid to be in. You might say something like this:

According to my research, the manufacturer’s suggested retail price for a 2009 Daihatsu 4WD XLT, as fitted out in the printout, is $29,634. I am also aware that the dealer’s invoice cost is $25,992. I am also aware of the current manufacturers’ incentives to dealers, and will therefore expect your bid to be at or below the “invoice” price.

Finally thank the dealer and let them know that you are looking forward to receiving their bid, and what the deadline for submitting it is. Our completed sample letter asking a new car dealer to bid for your business looks like this:

Mr. Ken Parker
29 Harbor Rd.
Baltimore, MD 413009
Tel: 314-978-5960
Email: kparker@email.com

April 23, 2009

Mr. Alan Slick
Al’s Autos
1001 Main St.
Baltimore, MD 412007

Dear Mr. Slick,

I am interested in purchasing a new car, and would like to offer your dealership the opportunity to provide me with a bid. 

I am interested in purchasing a 2009 Daihatsu 4WD XLT. I have attached a printout from Daihatsu’s Web site that portrays a model kitted out with all of the equipment and extras I want. I wish to be clear that I have no interest in any additional extras such as undercoating, pin-striping, or special alloy wheels. Color is not completely important, though my preference would be for silver, black, or red.

One final, essential element of the bid: I will not accept a vehicle that has a dealer’s logo fixed to the body of the automobile.

According to my research, the manufacturer’s suggested retail price for a 2009 Daihatsu 4WD XLT, as fitted out in the printout, is $29,634. I am also aware that the dealer’s invoice cost is $25,992. I am also aware of the current manufacturers’ incentives to dealers, and will therefore expect your bid to be at or below the “invoice” price.

I look forward to receiving your written or e-mailed bid; we will consider all offers received by 5 p.m. on Friday, April 30.

Sincerely,

Ken Parker

Once you’re ready to compose your own letter you can Download Our Sample Letter Asking a New Car Dealer to Bid for Your Business and edit it to contain your personal information.

Tips and Useful Sentences You Can Use with our Sample Letter Asking a New Car Dealer to Bid for Your Business:

  • I am writing to inquire whether or not you would be interested in submitting a bid for a … (automobile type and number).
  •  If interested, please submit your bid by (date and time).
  • Ask for bids from several dealers to ensure you get the best possible offer on the car you wish to purchase.

Category: Seeking Bids Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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