Sample Letter Soliciting a Request for a Bid for Catering in the Home

| October 23, 2012 | 0 Comments

Our sample letter soliciting a request for a bid for catering in the home is perfect for finding the perfect catering company for your home event. When entertaining guests at home, whether family, friends, or business associates, you’ll want to make the best impression possible, as well as ensure everyone has a great time. The quality of the catering company who services your event will have a great influence on the outcome. Make sure you get the best food, drink, and services for the absolute best price by making use of our sample letter soliciting a request for a bid for catering in the home.

Making the Best Use of Our Sample Letter Soliciting a Request for a Bid for Catering in the Home

You’ll make the best use of our sample letter soliciting a request for a bid for catering in the home by first gaining knowledge of its structure and format. As it is a formal business letter, it should be formatted appropriately. Our example is formatted in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides your letter with a professional appearance, and makes it equally easy to edit. With a bit of cutting and pasting you can speedily replace the contents of our sample letter soliciting a request for a bid for catering in the home with your own details.

Once you understand its format you can Download Our Sample Letter Soliciting a Request for a Bid for Catering in the Home and edit it on your own computer using Microsoft Word or a similar program.

We begin our sample letter soliciting a request for a bid for catering in the home by correctly formatting the address. Your name and contact information are typed first, followed by the date, the name, and contact details of the reader, and finally the greeting or salutation. It should look like this:


Mrs. Jane Jones
14 Madison Dr.
Los Angeles, CA 01-700129
Tel: 713-556-7799
Email: jjones@email.com

May 14, 2005

Mrs. Natalie Smith
Delectable Caterers
44 Angels Ave.
Los Angeles, CA 01-700199

Dear Mrs. Smith,

The first thing we do in the body of our sample letter soliciting a request for a bid for catering in the home is to notify the company that we are interested in having them cater our event. We can also at this time provide them with the location, date, and time of the event. We do so simply like this:

I am writing to solicit bids for the catering of a reception to be held in my home at 14 Madison Drive, Angelic Heights, Los Angeles from 6-10pm pm on Friday, May 30.

Next confirm the details of your requirements, advising the company of the number of guests you’ll have, the kinds of food and refreshment you would like to have served, and what if any extra services you might require. You can do so like this:

I have attached a list of the variety of appetizers and type of refreshments we would like to be served. We expect to have as many as fifty guests in attendance. In addition to the food and refreshments we would require a sufficient amount of servers to attend our guests as well as a bartender, bar service, and clean up after the event.

Finally, let the company know the deadline for bid submissions if they are interested in submitting one. Our completed sample letter soliciting a request for a bid for catering in the home looks like this:

Mrs. Jane Jones
14 Madison Dr.
Los Angeles, CA 01-700129
Tel: 713-556-7799
Email: jjones@email.com

May 14, 2005

Mrs. Natalie Smith
Delectable Caterers
44 Angels Ave.
Los Angeles, CA 01-700199

Dear Mrs. Smith,

I am writing to solicit bids for the catering of a reception to be held in my home at 14 Madison Drive, Angelic Heights, Los Angeles from 6-10pm pm on Friday, May 30.

I have attached a list of the variety of appetizers and type of refreshments we would like to be served. We expect to have as many as fifty guests in attendance. In addition to the food and refreshments we would require a sufficient amount of servers to attend our guests as well as a bartender, bar service, and clean up after the event.

If you are interested in submitting a bid, please do so by 5pm on Friday, May 23. Please feel free to contact me via email or at the telephone number above if you have any questions or require further details.

Sincerely,

Jane Jones

Once you’re ready to compose your own letter you can Download Our Sample Letter Soliciting a Request for a Bid for Catering in the Home and edit it to contain your personal information.

Tips and Useful Sentences You Can Use with our Sample Letter Soliciting a Request for a Bid for Catering in the Home:

  • Be sure to a bit of background research on any catering companies before inviting them to submit a bid.
  •  Be as specific as possible about what services, food, and beverages you require, as well as the amount of guests you’ll have at your event. This will help the company to submit an accurate, detailed bid for their services.
  • Examine any bid thoroughly before committing to a contract to make sure it only includes the items you require.

Category: Seeking Bids Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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