Detailed Sample Letter Documenting a Claim to a Homeowner Insurance Carrier

| October 31, 2012 | 0 Comments

Use our sample letter documenting a claim to a Homeowner Insurance Carrier to quickly and accurately file your claim. Many homeowner insurance companies require the insured to quickly file an official claim of any loss. This may be done by telephone, but a written claim will provide you with proof that you complied with policy requirements. There are many things you need to be aware of when filing a home insurance claim. Your letter must be truthful, detailed, and accurate. You must give a description of the event that caused the damage, the damage itself, and then provide an itemized invoice for repairs. This can be a complicated and long winded ordeal, but not if you make use of our sample letter documenting a claim to a Homeowner Insurance Carrier.

Making the Best Use of Our Sample Letter Documenting a Claim to a Homeowner Insurance Carrier

You’ll make the best use of our sample letter documenting a claim to a Homeowner Insurance Carrier if you first familiarize yourself with its structure and format. As it is a formal business letter it is important that it is formatted appropriately. Our example is written in the block style, a widely accepted format for business letters.

The block style is named after the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides a professional appearance for your letter, and makes equally easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our sample letter documenting a claim to a Homeowner Insurance Carrier with your own information.

Once you understand its format you can Download Our Sample Letter Documenting a Claim to a Homeowner Insurance Carrier and edit it on your own computer using Microsoft Word or a similar program.

Our sample letter documenting a claim to a Homeowner Insurance Carrier starts with the proper formatting of the address. Your name and contact information are typed first, followed by the date, the name and contact details of the reader, ending with the greeting or salutation. It should look like this:


Mr. Marvin Hatfield
29 W. Walnut St.
Danville, KY 001701
Tel: 325-633-577
Email: mhatfield@email.org

March 27, 2004

Mr. Mark McCoy
Claims Agent
Feudal Insurance Co.
101 E. Main St.
Danville, KY 001701

Dear Mr. McCoy,

Immediately at the beginning of our sample letter documenting a claim to a Homeowner Insurance Carrier, we let the insurer know that we are filing a claim. You will need to include your policy number, the address of the property where the damage occurred, and the date of the loss. It is done like this:

I am writing to file a claim on damages to my property at 29 W. Walnut St. Danville, KY 001701 which occurred on March 3, 2004. 

In the next section you let the insurer know how the loss occurred, and what losses you suffered because of the event. You don’t need to go into too much detail, but you must be specific about what occurred and what the damages were. You could say something like this:

The damages occurred due to a break-in and burglary of my home for which I have enclosed a copy of the police report. The losses we incurred were:

  • Jewelry valued at $4,756.45 (receipts and jewelers appraisals attached).
  • One 55” Sanyo HD Television valued at $728.00 (receipt enclosed).
  • One Panasonic SC-BTT196 5.1 CH Home Theater System values at $348.00 (receipt enclosed)
  • One Xbox 360 250GB Console and various Games valued at $975.98 (receipts enclosed).
  • Damage to Rear Window Sash and Panes with an estimated repair cost of $880.00 (contractor’s estimate enclosed).

The only thing left to do is to ask the insurance company to contact you regarding the status of your claim, and thank them for their attention to the matter. Our completed sample letter documenting a claim to a Homeowner Insurance Carrier looks like this:

Mr. Marvin Hatfield
29 W. Walnut St.
Danville, KY 001701
Tel: 325-633-577
Email: mhatfield@email.org

March 27, 2004

Mr. Mark McCoy
Claims Agent
Feudal Insurance Co.
101 E. Main St.
Danville, KY 001701

Dear Mr. McCoy,

I am writing to file a claim on damages to my property at 29 W. Walnut St. Danville, KY 001701 which occurred on March 3, 2004. 

The damages occurred due to a break-in and burglary of my home for which I have enclosed a copy of the police report. The losses we incurred were:

  • Jewelry valued at $4,756.45 (receipts and jewelers appraisals attached).
  • One 55” Sanyo HD Television valued at $728.00 (receipt enclosed).
  • One Panasonic SC-BTT196 5.1 CH Home Theater System values at $348.00 (receipt enclosed)
  • One Xbox 360 250GB Console and various Games valued at $975.98 (receipts enclosed).
  • Damage to Rear Window Sash and Panes with an estimated repair cost of $880.00 (contractor’s estimate enclosed).

Thank you for your prompt attention to this matter. I would appreciate it if you would update me on the status of my claim as soon as possible.

Regards,

Marvin Hatfield

Once you are ready to compose your own letter you can Download Our Sample Letter Documenting a Claim to a Homeowner Insurance Carrier and edit it to suit your particular situation.

Tips and Useful Sentences You Can Use with our Sample Letter Documenting a Claim to a Homeowner Insurance Carrier:

  • Be honest and give your insurance provider as much information as possible. This will speed up the processing of your claim and you’ll receive your payment faster.
  • Always provide documentation to back up your claim.
  • Get as many estimates from contractors as possible to show your provider you are being fair.

Category: Insurance Letters Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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