Waiver letter example: release from obligation might need even more powerful cover, as a backup

| November 17, 2012 | 0 Comments

The Waiver/Release of Liability document is signed by someone who hopes to join in some kind of activity – a school trip, for example – and given to the person who is coordinating this activity.

  • The writer of the waiver letter releases the person in charge – and, say, the school body – from liability for any injuries or damages which might arise out of participating in that activity
  • In addition, a parent or guardian can, through a waiver letter, provide consent for their child to participate in the activity
  • Finally, the waiver letter gives the body in charge temporary authority to seek medical treatment for minors should the need arise.  This is especially important if the parent or guardian will not be accompanying the child in the activity

Excellent Example of a Waiver Letter or Permission Form for Students

March 26, 2002

Dear Parents and Students in Grade 10 Drama Classes, 

Local Theatre Stage is presenting Tom Stoppard’s play Indian Ink. Students in grade 10 drama this year are invited to attend a workshop and a performance of this play on April 3, 2002. The workshop runs from 9:30 – 11:30 a.m. and will allow the students an opportunity to go behind the scenes of the play.  There will be a break for lunch at 11:30 a.m. until 1:00 p.m. The students can buy lunch at any one of a number of restaurants in the area. They will then meet at the Local Theatre Stage by 1:00 p.m. to receive their tickets for the performance at 1:30 p.m.  A map of the restaurants in the area, a summary of the play, and an outline of expected theatre etiquette are attached to this form. 

The educational purpose of this trip is to allow students of drama to see a modern performance that incorporates a modern and historical perspective through the use of theatrical conventions such as flashback.  Students will be specifically asked to identify and explain the theatrical conventions used in the performance.

Please find the pertinent information for this trip detailed below:

(1)    date of trip: Wednesday, April 3, 2002
(2)    timetable day: Day 4
(3)   leave from the school at 8:50 a.m.
(4)   arrive at the school at 4:30 p.m.
(5)   mode of transportation: bus
(6)   accompanying teachers: Ms Waters, Ms Howard and Ms Shimmers
(7)   cost of trip: $29.00 plus money for lunch
(8)   student dress: appropriate for the theatre / no jeans
(9)   items to bring: pen and paper, money for lunch
(10)  Please review the rules of theatre etiquette attached to this form. 

If your child needs any special medical consideration at the time of the trip, please indicate this below your signature.

Please remind your child that she must not leave the trip without the express permission of the supervisory staff and that the School Rules outlined in your child’s agenda applies equally to school and field trips.

Please keep ONE copy of this letter for your information and return a signed copy to me, Ms Waters by Thursday, March 28, 2002.

If you have any questions or concerns about this field trip, please contact me at the school at 555-555-5555 x555.


Ms Melissa Waters
Drama Teacher

(please return this full page to trip organizer, Ms Waters.)

The undersigned as parent(s) or guardian(s) of (student’s name) _________________________, having

reviewed with my daughter the material provided by Johnson Public School on the trip, hereby

a)      consent to (name) ____________________________’s participating in the trip

b)      release Johnson Public School, its servants, and agents from all liability for damages in respect of accident, bodily injury, or loss arising from the participation of my daughter on the field trip.

c)      Authorize the Staff Member to consent to medical treatment for my child by any qualified medical practitioner as may be necessary in the event of an emergency.

Dated at _____________________this ______________day of _______________________, 20_____.


(Parent/guardian signature)

 My child has my permission to leave from the theatre at the end of the play.


(Parent/guardian signature)

Download this Activity Waiver Letter Example

Further Notes About Waiver Letters

  • Although the Release of Liability/Waiver document is designed to limit the liability of the [school] for an injury to the participant, it does not protect the school for damages or injuries caused by the school’s negligence or willful acts.  In addition, an injured party may try to ignore the Release that had previously been signed and sue for damages anyway.  Therefore it is highly recommended that the school, in addition to requiring the waiver letter to be signed, also maintain adequate liability insurance to further limit its exposure to liability.

Category: Legal Letters Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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