Sample Letter Requesting Verification of a Cancellation and Requesting a Refund

| January 24, 2013 | 0 Comments

This sample letter requesting verification of a cancellation and requesting a refund is designed to help you verify that a cancelation of a reservation has been confirmed and requesting the refund due you. The letter needn’t be a long one, just a short note asking for a confirmation of the cancellation and a polite request for any deposit you made to be credited to your account. To compose such a letter quickly and efficiently, use our sample letter requesting verification of a cancellation and requesting a refund.

How to Best Use Our Sample Letter Requesting Verification of a Cancellation and Requesting a Refund

You’ll make the best use of our sample letter requesting verification of a cancellation and requesting a refund if you understand its structure and format. We use the block style which aligns all of the text to the left. This gives your letter a professional appearance, and makes it easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our sample letter requesting verification of a cancellation and requesting a refund with that of your own.

Complete Sample Letter Requesting Verification of a Cancellation and Requesting a Refund

Mrs. Andrea O’Connor
45 Sunset Ave.
Baltimore, MD 007146
Tel: 502-995-2579
Email: aoconnorr@email.com

May 14, 2007

Reservations Desk
Heartbreak Hotel
Hollywood, CA 007659

Dear Sir/Madam,

I am writing to request confirmation of the cancellation of my reservation HHRN-00769, in the name of O’Connor, from June 17-26, 2007. My initial request was sent via e-mail on May 1, but I have not yet received confirmation from you.

As per your posted reservation policies, any cancellation made more than fourteen days prior to the planned arrival date qualifies for a 100% refund of the deposit. I have checked my credit card records and as of this date no such refund has been forthcoming from your hotel.

Sincerely,

Andrea O’Connor

Tips and Useful Sentences You Can Use with our Sample Letter Requesting Verification of a Cancellation and Requesting a Refund:

  • I am writing to ask that you confirm cancellation of my reservation for (hotel, airline flight etc.) on/from (date/.date range).
  • Make sure that you cancel your reservation within the required time before requesting a refund.
  • If there is no response to your letter within 5 working days, follow up with a phone call.

Category: Requesting Information Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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