Sample Letter Denying Leave of Absence Because of Lack of Availability of Replacement Staff

| March 15, 2013 | 0 Comments

This sample letter denying leave of absence because of lack of availability of replacement staff can be used to inform an employee that their leave of absence request has been denied because there is no extra staff to replace them. Though firms may try to accommodate such requests from employees, it is not always possible. Denying these requests is not a pleasant task, but sometimes business concerns must come before the personal needs of employees. To make your job easier we have designed this sample letter denying leave of absence because of lack of availability of replacement staff.

How to Best Use of Our Sample Letter Denying Leave of Absence Because of Lack of Availability of Replacement Staff 

You’ll make the best use of our sample letter denying leave of absence because of lack of availability of replacement staff by first familiarizing yourself with its structure and format. As it is a formal business letter it should be formatted as such. In our example we use the block style of business letter writing, a widely accepted format for business correspondence.

The name of this style of letter writing is taken from the manner in which the text is written in sections or “blocks,” each block separated by a space and aligned to the left of the page. This imparts both a professional appearance to the letter, and makes it easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our sample letter denying leave of absence because of lack of availability of replacement staff with that of your own.

Once you understand its format you can Download This Sample Letter Denying Leave of Absence Because of Lack of Availability of Replacement Staff and edit it on your own computer using Microsoft Word or a similar program.

  • Our sample letter denying leave of absence because of lack of availability of replacement staff begins with correctly formatting the address. Your name and contact information are typed first, followed by the date, the name and contact details of the reader, ending with the greeting or salutation.
  • In the body of our sample letter denying leave of absence because of lack of availability of replacement staff we get right to the point – informing the employee that we have received their request and that it has been denied.
  • Once the employee has been informed of the firm’s inability to meet their request, we need to let them know why.
  • Rather than just saying no, it is good practice to let the employee know that once a replacement is available, you will be happy to meet their needs.

Our completed sample letter denying leave of absence because of lack of availability of replacement staff thus looks like this:


Mr. Derek James
Department Manager
Overloaded Industries
16 4 Ave. South
Birmingham, AL 771901
Tel: 705-667-5589
Email: djames@overloaded.com

May 17, 2010

Ms. Mary Rogers
41 W. Valley Ave.
Birmingham, AL 772201

Dear Ms. Rogers,

We have received and reviewed your request for a leave of absence from May 30 – July 7, 2010, and regret to inform you that it has been denied.

Unfortunately we have not been able to find an adequately trained replacement to cover your job responsibilities at this time.

We are however willing to discuss the matter further once a suitably trained replacement becomes available. We advise you to meet with your supervisor to consider planning a request in the coming months.

Sincerely,

Derek James
Department Manager

Once you are ready to compose your own letter you can Download This Sample Letter Denying Leave of Absence Because of Lack of Availability of Replacement Staff and edit it to contain your own details.

Tips and Useful Sentences You Can Use with our Sample Letter Denying Leave of Absence Because of Lack of Availability of Replacement Staff:

  • We are sorry to inform you that your request for a leave of absence has been denied.
  • After considering your request we are sorry to inform you that your leave of absence cannot be granted.
  • Try your best to accommodate your employee’s request by offering to reconsider it at a future date.

Category: Request Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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