Authoritative Failure to Meet Quality Standards for Service Sample Letter

| March 16, 2013 | 0 Comments

This failure to meet quality standards of service sample letter can be used to warn an employee that they have been regularly falling short of company quality standards. When employees consistently fail to live up to company expectations regarding quality of service, it is necessary to let them know their performance is unacceptable. Even though an initial verbal warning may suffice, it is still necessary to back up such warnings in written form. To do so tactfully, yet authoritatively, use our failure to meet quality standards of service sample letter.

How to Best Use of Our Failure to Meet Quality Standards for Service Sample Letter

You’ll make the best use of our failure to meet quality standards of service sample letter by first familiarizing yourself with its structure and format. As it is a formal business letter it should be formatted as such. In our example we use the block style of business letter writing, a widely accepted format for business correspondence.

The name of this style of letter writing is taken from the manner in which the text is written in sections or “blocks,” each block separated by a space and aligned to the left of the page. This imparts both a professional appearance to the letter, and makes it easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our failure to meet quality standards of service sample letter with that of your own.

Once you understand its format you can Download This Failure to Meet Quality Standards for Service Sample Letter and edit it on your own computer using Microsoft Word or a similar program.

  • Our failure to meet quality standards of service sample letter begins with correctly formatting the address. Your name and contact information are typed first, followed by the date, the name and contact details of the reader, ending with the greeting or salutation.
  • In the body of our failure to meet quality standards of service sample letter we get right to the point – letting the employee know we are not happy with the quality of their service and why.
  • Once the employee has been informed of the firm’s displeasure with their performance, evidence must be presented of their continued lack of work ethic.
  • After the employee has been warned, it is good practice to encourage them to do better.

Our completed failure to meet quality standards of service sample letter looks like this:


Mr. Don Johnson
Department Manager
Archer Industries
14 Pennsylvania Ave.
Fort Worth, TX 071901
Tel: 815-927-7557
Email: djohnson@archer.com

June 24, 2007

Mr. Randy Peterson
41 Shropshire St.
Fort Worth, TX 061701

Dear Mr. Peterson,

As you were informed in our meeting on Wednesday, June 21, 2007, we are not happy with the standard of cleanliness of the employee restrooms on the first and second floors.

As janitor these four restrooms are one of your primary responsibilities. We expect each bathroom to be inspected and cleaned daily before 12p.m. and supplies restocked at the end of each work day.

This is the second time in as many months that we have informed you of your failure to meet company expectations in this area. Your performance in the coming month will be closely monitored by your Department Manager. Should we find that we cannot rely on you to maintain company service standards; we will be forced to terminate your employment with us.

As we consider you a valuable employee, we sincerely hope that you will show an improved effort in order to avoid the unpleasantness of termination.

Sincerely,

Don Johnson
Department Manager

Once you are ready to compose your own letter you can Download This Failure to Meet Quality Standards for Service Sample Letter and edit it to contain your own details.

Tips and Useful Sentences You Can Use with our Failure to Meet Quality Standards for Service Sample Letter:

  • Be authoritative without being offensive when composing your letter.
  • Offer the employee additional training to help them improve.
  • Back up your claims with documented facts, including dates and times that quality service was not performed.

Category: Letters of Reprimand Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

Leave a Reply