Perfect Sample Letter to Follow up on a Bid for a Family Event

| March 17, 2013 | 0 Comments

Our sample letter to follow up on a bid for a family event is perfect for alerting a caterer that you are interested in their services. In your follow-up letter you can also ask for further information about particular food and services you require. The initial bid from the caterer may contain food, beverages, or services that you don’t want. It may also not mention particular entrée, wine, or service selections that you may be interested in. Whatever your particular case, this is the perfect sample letter to follow up on a bid for a family event.

Making the Best Use of Our Sample Letter to Follow up on a Bid for a Family Event

You’ll make the best use of our sample letter to follow up on a bid for a family event if you first understand its structure and format. Because it is a formal business letter, it should be formatted accordingly. Our example is formatted in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks,” each block being separated by a space and justified to the left of the page. This provides your letter with a professional appearance, and makes it equally easy to edit. With a bit of cutting and pasting you can speedily replace the contents of our sample letter to follow up on a bid for a family event with your own information.

Once you understand its format you can Download Our Sample Letter to Follow up on a Bid for a Family Event and edit it on your own computer using Microsoft Word or a similar program.

We begin our sample letter to follow up on a bid for a family event by correctly formatting the address. You first type your name and contact information, followed by the date, the name, and contact details of the reader, and finally the greeting or salutation.

The first thing we do in the body of our sample letter to follow up on a bid for a family event is to acknowledge receipt of the firm’s bid and that you have it under consideration.

When asking your questions of the caterer, be specific so that there is no misunderstanding later. It is always best to do so in writing rather than by telephone, as you will have written proof of your correspondence.

All that’s left to do is to thank the caterer for taking the time to answer your inquiries, and mention that you are looking forward to having them cater your event.

Our completed sample letter to follow up on a bid for a family event looks like this: 


Mrs. Miriam Smith
99 Ash St.
Springfield, IL 060014
Tel: 413-559-7786
Email: msmith@email.com

May 22, 2002

Mr. Clark Trent
Clark’s Culinary Delights
99 N. 11th St.
Springfield, IL 060134

Dear Mr. Trent,

Thank you for your bid to provide catering services for the event in my home at 99 Ash St. Springfield on June 15, 2002. I am very interested in having your company provide the catering services, though I have a few questions before moving forward.

In your initial bid you offered both a Prime Rib and a Lobster entrée. Could you please include a Chicken and a Vegetarian dish and provide an additional cost for them.

We will also be supplying our own wine, beer, and spirits, though we require you to provide 2 servers and a bartender for our event, and would like you to submit a price for those services.

Thank you in advance for updating your bid. Based on a reasonable pricing of the above items, we look forward to have you catering our event.

Sincerely,

Miriam Smith

Once you are ready to compose your own letter you can Download Our Sample Letter to Follow up on a Bid for a Family Event and edit it to contain your personal details.

Tips and Useful Sentences You Can Use with our Sample Letter to Follow up on a Bid for a Family Event:

  • After reviewing your bid for catering services I am happy to inform you that we have selected you to cater and staff our event on…(date)
  •  After reviewing your bid for catering services at an event in our home on (date), I am sorry to inform you that we have chosen to go with another provider. We will however consider you for any events in the future.
  • Always ask for proof of health department licenses, liability insurance, and any other documentation that is needed fro a firm to operate legally in your area.

Category: Follow Up on Bids Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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