Notice of Intent to Vacate an Apartment at the End of Lease Example Letter

| March 18, 2013 | 0 Comments

This notice of intent to vacate an apartment at the end of a lease example letter is perfect for informing a landlord that you will not be renewing your lease. Usually 30 days notice is required to notify a landlord of your intent to vacate a dwelling. Even if there is no term specified, your lease is legally considered to be on a month to month basis. Keep in mind that your last day in the apartment may need to be the same as the lease end date. For instance, you may give notice on the 20th of the month, but may not be able to move out until the last day of the following month. To make sure you give notice legally, use our notice of intent to vacate an apartment at the end of a lease example letter.

Making the Best Use of Our Notice of Intent to Vacate an Apartment at the End of Lease Example Letter

You’ll make the best use of our notice of intent to vacate an apartment at the end of a lease example letter if you first understand its structure and format. It is a requirement that, as a formal business letter, it is formatted correctly. Our example is written in the block style, a widely accepted format for business correspondence.

The block style takes its name from the way in which the text is written in sections or “blocks.” Each block is then separated by a space and justified to the left margin of the page. This gives your letter a professional appearance, and makes it equally easy to edit. With a bit of cutting and pasting you can quickly replace the contents of our notice of intent to vacate an apartment at the end of a lease example letter with your own information.

Once you understand its format you can Download Our Notice of Intent to Vacate an Apartment at the End of Lease Example Letter and edit it on your own computer using Microsoft Word or a similar program.

  • Our notice of intent to vacate an apartment at the end of a lease example letter begins with formatting the address correctly. You first type your name and contact information, then the date, followed by the name and contact details of the reader, and finally ending with the greeting or salutation
  • The first thing we do in the body of our notice of intent to vacate an apartment at the end of a lease example letter is to let the landlord know the purpose of our writing.
  • Once you have let the landlord know the purpose of your letter you can provide them with a brief summary of your reason for leaving. Though this is not required, it is good practice, as it shows the landlord that you are considerate of them. This can go a long way to helping you get a good reference from them.
  • Finally, you should thank the landlord and let them know that you will accommodate any potential viewings. Our completed notice of intent to vacate an apartment at the end of a lease example letter looks like this:


Mr. Sam Taylor
14 E. Douglas Ave.
Wichita, KS 007684
Tel: 722-599-7473
Email: staylor@email.org

November 19, 2004

Mr. Marshal Lane
22 Lincoln St.
Wichita, KS 007684

Dear Mr. Lane,

It is with much regret that I must inform you of my intent to vacate the premises at 14 E. Douglas Ave. upon the termination of my lease on December 30, 2004. Under the terms of our agreement, this letter shall serve as my required 30 day notice.

Though I have enjoyed living at the apartment, and having you as a landlord, I am forced to move closer to my parents who are now elderly and need assistance.

Thank you for your understanding. I will happily make the premises available for any viewings that you may need to schedule.

Sincerely,

Sam Taylor

Once you are ready to compose your own letter you can Download Our Notice of Intent to Vacate an Apartment at the End of Lease Example Letter and edit it to contain your personal details.

Tips and Useful Sentences You Can Use with our Notice of Intent to Vacate an Apartment at the End of Lease Example Letter:

  • This letter serves as written notice of my intent to vacate the premises at (address) on (date).
  • I am being transferred by my firm to the (name of city) office.
  • I have found you to be a cooperative and responsible landlord over the years/last year.

Category: Apartment Lease Letter Examples

About the Author ()

Melanie Walters is a writer and editor for several businesses both online and offline. Her experience with writing business letters and marketing materials has helped her understand exactly what works in written communication for businesses. In the 10 years she's been writing, Melanie has amassed a large collection of letter examples that she gladly shares with you here on Letter Example Help.org

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